THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11th DECEMBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

6 Parish Councillors, the Clerk Mrs Anne Collins, District/County Councillor Humby, District Councillor Mclean and 3 parishioners were present.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith and District Councillor Miller. Kirstie Baines and Nick Apps also sent their apologies.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations made.

 

  1. THE MINUTES OF THE MEETING HELD ON 13th NOVEMBER, 2018 WERE READ, CONFIRMED AND SIGNED.

 

  1. MATTERS ARISING:

 

(a)        Interest from other parishes in our SID sign. Clerk said that she had received enquiries from other Parish Councils who had seen our sign and were interested in purchasing one for their parish. Cllr Delmege is still collecting data and moving the sign every couple of weeks.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett.reported that she is still waiting for responses, but hopes to have more news in the New Year.

 

(c)        Report from the Forestry Commission regarding Church Copse due by 12.12.18. There is no further update but Clerk is hoping to hear from the Forestry Commission after the 12th December, if she does not then enquiries will be made.

 

(d)        Update on Broadband questionnaire in Durley progress – Cllr Pitter, Andy Burton and Clerk have asked the website designer if he is able to design a page on the village website. This will cost £55.00 for a Survey Monkey Questionnaire to be installed. Councillors agreed that this would be well worth the cost. Cllr Pitter will liaise with Jon who designed the website.

 

(e)        Report on salt bin outside of Durley Church. This has now been done.

 

(f)         Responses from business units regarding parking at The Sawmills. Clerk said that she had received one positive response to date. It was agreed that this is a problem and the situation will be kept monitored until solutions can be found. Clerk will see if there are any parking conditions put on the development when it was first approved.

 

(g)        Durley Christmas Tree Festival – Cllr Delmege reported that he has purchased a tree and decorated it showing what the Parish Council’s responsibilities are. The Festival will be held over the weekend of 15th/16th December. Cllr Delmege was thanked for all his hard work on behalf of the Parish Council.

 

(h)        Report on Parish Council Briefing held in Winchester – Cllr Charles and the Clerk attended the Briefing and the main topics discussed were waste recycling – including a roadside glass collection commencing in mid-2019, grass maintenance contracts, precepts and planning.

 

(i)         Report on WDAPC AGM in Whiteley – Cllr Charles and the Clerk attended, and reported that  Mike Evans was re-elected as Chairman. Other issues discussed were enforcement, planning, speeding vehicles and funding.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he had attended a Cabinet Meeting to discuss issues regarding Emergency Planning if there was a no deal Brexit. This was important in this area as we have Portsmouth and Southampton ports very close, and any traffic problems caused by lorries could affect roads in this area. CC Humby also spoke about the Tourist Information Centre and commented that they had sold £50,000 of Christmas cards this year. He has hosted a Meeting at HCC which looked at ways of making the A272 and A32 safer and less noisy. The naming of the HCC gritters has taken place.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Mclean informed Councillors about Winacc and the work that they are hoping to do. Glass roadside collection will be carried out by WCC in September, 2019, and DC Mclean spoke about the recent SHELAA Sites which have been offered in Durley.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The residents attending wanted to hear about the recent sites which were put forward for development in the next Local Plan.

 

  1. CORRESPONDENCE:

 

(a)        Independent Examination of the Eastleigh Local Plan notification. This was noted.

 

(b)        Rights of Way Vegetation Priority Cutting Programme – 2019. This will be agreed with Cllr Delmege and then sent to HCC.

 

(c)        Winchester District Sports Awards 2018. Councillors agreed that Colin Watts would be put forward as a nomination for all the work he has done at Durley Football Club over the last 50 years.

 

(d)        The WCC Strategic Housing and Employment Land Availability Assessments were available on

the WCC website and in the Hampshire Chronicle. Clerk said that she has received many telephone calls and e-mails regarding the SHELAA Call for Sites. Residents were alarmed at the number of landowners who have put their land in for potential development. WCC will now assess the sites through their criteria.

.

  1. SCHOOL REPORT: Grants for crossing and lights – Clerk is still looking at Grants, but none appear to

be suitable for the criteria. The best option was to apply for CIL Funding when the Grant opens – information should be available within the next few weeks. Cllr Clegg asked Parish Councillors if they would look at posters designed by children at Durley Primary School to try and slow vehicles down along the main road. Councillors were happy to do this and chose the design that they agreed was the better design. The winning design would be laminated and used around the village.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that residents should be aware that if they have parcels delivered at this time of year they should either be in or ask a neighbour to take the parcel as thieves are watching delivery vans and are taking any parcels left on doorsteps. Cllr Watts said that there have been some thefts from vehicles and homes, but only 1 in Durley. Scams are also on the increase.

 

  1. HIGHWAYS REPORT: Cllr Pitter reported that the Village Entry signs are hopefully going to be ordered soon, once HCC have agreed the siting.. Response from BWPC regarding HGV restriction in Hoe Road, BW – Clerk has been in touch with BWPC and they have not got an HGV ban along Hoe Road. They did ask for one, but like Durley, did not get one.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The Budget was agreed for 2019-20 and the Precept requirement for 2019/20 was proposed by Cllr Pitter at being £26,000. Cllr Delmege seconded this proposal and all Councillors present agreed. Clerk will send of appropriate Precept Request Form to WCC.

 

  1. HALL: Hall floor progress – Clerk reported that she has been successful in receiving a Grant of £10,000

towards the Hall floor replacement. She is now looking into some smaller Grants to fund the remainder of the floor. It was agreed that a County Councillor Grant will be applied for. Fencing alongside field – no quote has been received to date. Hall break-in – Clerk reported on the recent break-in to the Hall which the Police are investigating. Clerk said that the solar panels have not been working for some time and although repairs have been sought no-one is able to sign off the work as the panels are older and out of the 10 year guarantee period. Councillors agreed that new panels or a new system should be looked at. Cllr Pitter will investigate the options that we have to replace the system.

 

  1. RECREATION GROUND: Cllr Watts reported that access is still being gained via a gate at the top of the Recreation Ground. Councillors agreed that we must put in a shrub and fence, as Colin Chamberlain suggested. Clerk will ask Peter to carry out this work. Repairs to veranda outside of Pavilion – this is in hand. Fencing alongside swings in the Sawmills Play Area – Clerk will ask why this has not been done yet as the fencing arrived a few weeks ago.

 

  1. PLANNING:

 

18/02588/FUL. Mr and Mrs Denholm. Application Reference Number 11/00893/FUL Variation of Conditions 3 and 4. Conditions 3 and 4 removal. Brokeclose Farm, Durley Hall Lane, Durley. Councillors agreed that they cannot see any justification for additional bedrooms at this particular property. As stated in the Application – children have left home or are at University and with 5 bedrooms in the main dwelling house there appears to be ample bedroom space already available for when they do visit. We would not wish to see an additional property which could potentially be sold at a later date.

 

18/02674/FUL. Ms K Kelly. Conversion of outbuildings to create a single, 3 bed dwelling, to include the sub-division of the site and setting out of a curtilage to provide amenity space and parking for each dwelling. 2 Lower Farm, Parsonage Lane, Durley. Councillors agreed that they had no objection in principle to this Application, but would like to see the hedge remain alongside Parsonage Lane to retain the rural character of the village.

 

  1. AT THE END OF THE MEETING THE CHAIRMAN WISHED COUNCILLORS AND RESIDENTS A HAPPY CHRISTMAS AND NEW YEAR THEN CLOSED THE MEETING AT 9.50 p.m.

 

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th NOVEMBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

5 Parish Councillors, the Clerk Mrs Anne Collins, County/District Councillor Humby, District Councillor Mclean and 6 parishioners were present. Kirstie Baines (Headteacher) was also in attendance.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith, Cllr Pitter and DC Miller.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE PREVIOUS MEETING HELD ON 9th OCTOBER, 2018 WERE READ,

CONFIRMED AND SIGNED.

 

  1. MATTERS ARISING:

 

(a)        Cllr Delmege review SID sign. Cllr Delmege reported that the SID sign has been moved and is working well. Some statistics were given out and it is hoped that these will give us a picture of traffic movements and peaks in traffic speeds. Kirstie said that the School children were trying to trigger the speed by running along the pavement.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett said that some businesses had asked if a plaque could be placed on the seating. Councillors were happy with this. A further report will be given at the next Meeting.

 

(c)        Response from the Forestry Commission/Enforcement Team regarding Church Copse. Clerk reported that she has not received any update from the Forestry Commission. However, the Enforcement Team have said that the landowner was asked to take measures to stop future flytipping. As it appears that the owner has not taken any action there is little that the Council can do apart from take measures if the land is deemed to be untidy by serving a Section 215 Notice (Untidy Land). A site visit will be made by the Enforcement Team. Clerk reminded Councillors that the Forestry Commission’s Report should be completed by 12.12.18 and then the CPS will decide by 12.1.19 if there is to be a case for prosecution.

 

(d)        Update on Broadband issues in Durley progress – Cllr Pitter is putting together a flyer which will be circulated around the village. Andy Burton is putting something on the website.

 

(e)        Response from Planning Officer re Decision made before PC comments sent in. This matter was brought up following last month’s Meeting.   Clerk read out the response from the Planning Officer.

 

(f)         Report on WW1 commemoration weekend. Councillors agreed that the commemorations went very well and the comments received from residents at the Exhibition were very good. The whole weekend went as planned and ended with the beacon being lit, bells being rung and the piper playing.

 

(g)        Cllr Delmege said that he has arranged for the CAB to visit Durley Lunch Club on 29th November.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby reported that Decision Day had been held at HCC.

Recycling Centres were going to make a £5 charge to non-residents and householders will be able to register 3 vehicles to take to the Centres in the future. Some street lighting will be switched off during 1.00 a.m. and 4.00 a.m. to save energy. Where School Crossing Patrols do not fit the criteria they will not be funded by HCC, although training and equipment will be. Funding has been secured for the Botley By-pass although there are some land ownership issues to overcome. CC Humby has also been to the House of Lords and House of Commons discussing issues. CC Humby also spoke about the Junior Road Safety Officers Training and that children will be naming the 43 gritters which will be on our roads this winter. The recycling of plastics was also discussed.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Mclean reported that a visit was made to Durley by the Director of Place from WCC. The Director’s name is Chas Bradfield. Cllr Charles did ask why the Parish Council was not informed of the visit as he felt that the Parish Council should have been informed. DC Mclean said that no Parish Councils were informed of the visit made by the Director. DC Mclean also said that the Winchester Leisure Centre has got planning permission – this would be a great asset for the Southern parishes. He also spoke about the Station Approach, social housing and that he is now a Trustee on Winacc.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. A resident present asked about the salt bin outside of Durley Church. She has reported this several times and it now needs to be replaced as it is broken and water gets in. A resident present offered to refill the bin if HCC did not fill it shortly. The Clerk has also written to ask that this bin be filled. It was agreed to ask CC Humby to intervene as this is not acceptable.

 

  1. CORRESPONDENCE:

 

(a)        Complaints regarding parking at The Sawmills. Clerk read out e-mails regarding inconsiderate

parking at the Sawmills. It was suggested that the Clerk write to the business units and explain the problems that are being caused by workers parking in the residential areas rather than in the car parking spaces which are allocated to the business units. Councillors agreed that this might help highlight the problem to the businsses.

 

(b)        Polling Station Review. Councillors agreed that Durley Memorial Hall should continue to be the

Polling Station for Durley and did not wish this to be changed.

 

(c)        Thank you letter to PC for work carried out. Clerk read out a letter from a resident expressing their gratitude for the work carried out by the Parish Council on a particular matter.

 

(d)        Durley Christmas Tree Festival. Durley PCC have asked organisations in Durley if they would like to put up a Christmas tree in the Church representing their organisation. Councillors agreed that they would like to participate. It was suggested that perhaps we hang items depicting the issues the Parish Council covers.

 

(e)        Temporary Footpath Closure – Footpath 15. This was noted.

 

(f)         Request from WCC to sign Register of Interest Forms annually.   Clerk prepared new forms for all Councillors to complete and sign apart from Cllr Clegg who has recently completed one. Councillors did feel that this was a complete waste of time and money because at present a Councillor informs the Clerk if there is a change on their Form and then a new Form is completed and sent to WCC.

 

(g)        Cllr Charles and the Clerk attended a Southern Parishes Meeting in Denmead on Monday 12th October. The main items discussed were the proposed Parish Charter, new logo for the Group, SID and speedwatch, enforcement problems and other issues which are affecting local Parish Councils.

.

  1. School Report: Grants for crossing and lights. CC Humby suggested a Policy and Resources Grant

and the Clerk applied, hoping that a Grant would be approved for £6,099 and that would leave £1,000 to be donated by Durley Primary School and £1,000 donated by Durley Parish Council. However, the Clerk has been notified that they will not accept the Grant Application. This was very disappointing as we had been recommended to try this Grant. It appears that most Grants are not applicable for this sort of project. Clerk will speak to the Grants Officer at WCC to see if there are any other Grants on offer. Kirstie said that the SID signs have been well received by the School. The KS1 children have been looking at transport and were invited by the police to look at the speed guns they use to catch speeding motorists. A competition was won by a pupil at the School, and as a result a banner was presented which has been put outside of the School reminding dog walkers to pick up after their dog. There has been no flooding which has been great. Kirstie said that she is keeping an eye on the Boorley Green School as this is opening in 2019 because we do not yet know how it will affect the Durley School numbers. The School is still waiting for the 2 day Offsted Inspection. Cllr Clegg asked Councillors if they would judge a speed awareness poster competition which children have been designing. Councillors were happy to do this.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that scams and thefts of vehicle number plates and personal items were the main crimes in the local areas.

 

  1. HIGHWAYS REPORT: Cllr Pitter was not at the Meeting to give a Report. Village Entry signs – Clerk has been in touch with Andy Burton for an update. Councillors were again asking about a Width and Weight restriction through Durley. We have tried on numerous occasions without success, however DC Mclean said that BWPC had secured one in Hoe Road, Bishops Waltham. Clerk will contact the Clerk at BW to find out details so that we can ask again referring to the Hoe Road restriction.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

 

  1. HALL: Hall floor progress. Clerk has put in a Lottery Funding Grant towards the cost of the Hall floor,

but will still look at other sources of funding for the remainder of the cost. A HCC Grant for Councils might be available in the New Year. Fencing alongside field – Clerk received a telephone call from Charlie Reeves regarding the fence which needs to be replaced on the boundary of his field and the Hall car park. It was suggested that we pay half the cost. Councillors agreed with this and the Clerk will ask for a quote for the work so that the fence can be replaced.

 

  1. RECREATION GROUND: Cllr Watts reported that the replacement seat has now been installed. Repairs to veranda outside of Pavilion – this work still needs to be carried out. Cllr Charles and Colin Watts will discuss the materials needed. Dogs off their leads is causing problems at the Recreation Ground. Cllr Watts also reported that an unauthorised firework display had been held and this had caused damage to the Recreation Ground along with rubbish left on the football pitch. Councillors agreed that this behaviour was unacceptable and residents should be made aware of this irresponsible behaviour and the damage caused. Clerk was asked to put this in to the Parish Magazine in the hope that we might be able to find out who the culprits were. CC Humby also suggested that we should speak to the Environmental Protection Officer at WCC. Cllr Charles has ordered the fencing for the Sawmills play area. It should arrive this week ready for installation.

 

  1. PLANNING:

 

18/02185/FUL. Mr and Mrs Beazley. Proposed Additional dwelling using existing access with retention of existing dwelling using existing separate access. Greenwood Farm, Greenwood Lane, Durley. Councillors agreed that no comments would be made on this application.

 

18/02174/FUL. Mr Barnett. Provision of a barn for agricultural use on land/paddock adjoining Old Forge Cottage. Old Forge Cottage, Heathen Street, Durley. Councillors agreed that a comment would be made on the fact that we cannot see the need for an agricultural barn as there is no agriculture on this land, and the applicant is a builder. It was agreed that there should be some justification of agricultural need for this application to be approved.

 

18/01086/FUL. Mrs Southwell. Change of use from C3 (dwelling house) to a mixed use of C3 (dwelling house) and sui generis, for the breeding of dogs. 2 Hazeldene, Parsonage Lane, Durley. Approved with Conditions.

 

18/01894/HOU. Mr Stoneman. Proposed construction of detached garage building. Giles Farm, Greenwood Lane, Durley. Approved.

 

18/02112/FUL. Mr Barnard. Demolition of existing barn, erection of new indoor sandschool incorporating staling and horse welfare facilities. Brownheath Park, Gregory Lane, Durley. Approved.

 

Appeal for Erection of two detached infill three-bedroomed houses on land north of The Nook, Kytes Lane, Durley. This was noted.

 

18/02363/OUT. Messrs Hamal, Butler and Emmett. Construction of dwelling. Land west of The Farmers Home, Heathen Street, Durley. Councillors agreed that we had no comments to make on this application provided Planning Policies allow this development within the current Local Plan.

 

18/02373/HOU. Mr & Mrs Evans & Helesfay-Evans. Single storey front and rear extensions. New Strathcona, Durley Brook Road, Durley. Councillors had no comments to make on this application.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 10.20 p.m.

 

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th OCTOBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

6 Parish Councillors, the Clerk – Mrs Anne Collins and 3 parishioners were present.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from CC/DC Humby and Cllr Bartlett.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE PREVIOUS MEETING HELD ON 11th SEPTEMBER, 2018 WERE READ,

CONFIRMED AND SIGNED.

 

  1. MATTERS ARISING:

 

(a)        Cllr Delmege to update and review SID sign. Cllr Delmege reported that he has installed the sign outside of Shady Oaks Farm and it is working well. Some statistics were given which have been achieved to date. Councillors were amazed at the amount of vehicles which use this road. Cllr Delmege will collate the figures given and move the sign as and when required. Positive feedback has been received from residents.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not able to attend the Meeting so will give an update at the next Meeting.

 

(c)        Response from the Forestry Commission regarding Church Copse. Clerk read out an e-mail stating that the Forestry Commission referred the case on 21st August, 2018 and they have accepted that there is a prima facia case and are conducting an investigation, based on the Forestry Commission’s initial investigation. Further updates will be sent as the case progresses.

 

(d)        Footpath inspections – Cllr Delmege reported that he has received no further complaints other than those which are already being investigated. Clerk has written to landowners who own footpaths which need attention, but is still waiting for responses. An electric fence across a footpath needs investigation in Kytes Lane.

 

(e)        Update on Broadband issues in Durley progress – Cllr Pitter said that he has asked for an article to go onto the website and Andy Burton will feed back any information to Cllr Pitter. Once feedback has been received for interest in forming a Community Funded project then we can take this further.

 

(f)         Update on grit bin in Wintershill. Clerk has now received a response from HCC stating that the grit bin will be re-levelled and reinstated alongside Wintershill.

 

(g)        Report on site visit to 2 Hazeldene, Parsonage Lane. After our last Meeting Councillors were invited for a site visit by the owner. The owners showed Councillors the way in which they operate with the dogs and puppies and the facilities that they have. It was not clear whether Southern Water have approved the drainage in place, but the owner was going to check and send the Clerk any information. Clerk informed Councillors that the date for the Planning Committee to discuss this Application is 18th October in Winchester.

 

(h)        Parish Event – Report from Cllr Charles/Clerk. Cllr Charles and the Clerk attended this Event which was in BW hosted by WCC Planning Officers. Discussion took place regarding Enforcement, the review of the Planning Department and the future Local Plan. There was interesting discussion and feedback is invited from Parish Councils.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby was not at the Meeting so no Report was available.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. No District Councillors were present so no Report was given.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no issues raised

apart from those already included on the Agenda.

 

  1. CORRESPONDENCE:

 

(a)        Letter from Royal Mail regarding scam mail. Clerk has put this onto the noticeboard. It was also

agreed to ask CAB if they would visit Lunch Club to talk to elderly residents about scam letters, e-mails, telephone calls in general. Cllr Delmege will arrange a suitable date with Edna Merritt.

 

(b)        Letter of thanks from Durley PCC regarding Churchyard donation. This was noted.

 

(c)        E-mail and response regarding parked vehicle in Whitegates. Clerk has received complaints about a vehicle which was parked in Whitegates for some time. The Police were informed but could do nothing about it as the vehicle was taxed and insured. There are signs in Whitegates stating that parking is for residents only and vehicles which are parked there for days do cause a problem for residents. Clerk said that the owner has now been located.

 

(d)        Letter from HCC Highways regarding Licence Fee increases. This was noted, but did not affect Durley.

 

(e)        Letter from Police attaching a Road Safety Report Executive Summary. This was circulated to Parish Councillors for information.

 

(f)         Complaint regarding lighting in Heathen Street and response from WCC. This matter has now been dealt with.

 

(g)        Winchester District Gypsy DPD Modifications Consultation. Sent via e-mail.

 

(h)        Apology from Martial Arts for moving cones in parking area for Parish Council Meeting on 11.9.18. Councillors were assured that this will not happen in future.

.

  1. SCHOOL REPORT: Grants for crossing and lights. Clerk reported that she had contacted the Blue

Lamp Trust (Police) and they only give out Grants to Charities. She also looked at the Lottery Grant Funding and they could not give a Grant towards this project as we did not own the land. They also said that HCC had a statutory duty to provide such equipment.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts gave a PACT Meeting Report which is attached to these Minutes.

 

  1. HIGHWAYS REPORT: Cllr Pitter reported that white road markings have been placed on the roads to mark work which needs to be carried out by HCC Highways. Cllr Clegg reported some fly tipping in Netherhill. This will be reported via WCC website. Some highways work has been completed.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The External Audit Report has been completed and is satisfactory. The first half of the 2018-19 Internal Audit has also been completed.

 

  1. HALL: Hall floor progress – Clerk is still trying to find a suitable Grant. Bulbs have been planted by the Community Payback Volunteers in the garden areas of the Hall car park. The bulbs have been donated by Durley Entertainments Committee in memory of John Sillence – who was Hall Caretaker for 14 years. A plaque will be donated by Jose in due course. Cllr Smith said that the hot water in the extension end of the Hall was not working. Cllr Charles will look into the problem. Cllr Charles will also see what can be done to repair the fridge door.

 

  1. RECREATION GROUND: Cllr Watts to report. Replacement seat has arrived – Colin Watts and Peter will put this up. Repairs to veranda outside of Pavilion – Cllr Charles will meet with Colin Watts to see what materials can be used to carry out the repairs. Cllr Smith asked if the fencing alongside the swings at The Sawmills could be replaced shortly. Shawn will be asked to take down the old wooden fencing and Cllr Charles will firm up an order for the replacement fencing materials.

 

  1. PLANNING:

 

18/02104/HOU. Mr and Mrs Hepburn. Extension to existing dwelling house. Cupressus, Durley Brook Road, Durley. Councillors agreed that more detailed plans were required on the proposed floor layout before they could make any comments. Clerk will obtain these and send them via e-mail to Councillors for a decision.

 

18/01894/HOU. Mr Stoneman. Proposed construction of detached garage building. Giles Farm, Greenwood Lane, Durley. Councillors had no comments to make on this application. It was pointed out to Councillors that a decision had been made on this Application the day before our Meeting, despite the Clerk informing WCC that we would be sending in our comments after our Meeting. This will be pointed out to WCC.

 

18/01745/FUL. Imperial Homes (Southern) Ltd. Erection of two detached houses (1 x 3 bedroom, 1 x 4 bedroom) with associated access and parking. Land adjacent to Lyons Cottage, Durley Brook Road, Durley. Refused.

 

18/02037/HOU. Mr & Mrs Beaton. First floor extension with elevation alterations. Springside, Durley Brook Road, Durley. Councillors had no objection to this application.

 

18/01364/FUL. Mr Whiteside. To open a field from Durley Street into the landlocked field adjoining Tarrytown to the west. Tarrytown, Durley Street, Durley. Granted.

 

18/02112/FUL. Mr Barnard. Demolition of existing barn, erection of new indoor sandschool incorporating stabling and horse welfare facilities. (THIS APPLICATION MAY AFFECT THE SETTING OF A PUBLIC RIGHT OF WAY). Councillors agreed that no comments would be made.

 

THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.25 p.m.

 

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11th SEPTEMBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

6 Parish Councillors, the Clerk – Mrs Anne Collins, County/District Councillor Humby, District Councillor Mclean and 6 parishioners were present. A Planning Consultant and Kirstie Baines were also in attendance.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Charles.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. Cllr Smith declared an

Interest in Planning Application 18/01745/FUL under item 15.

 

  1. THE MINUTES OF THE PREVIOUS MEETING HELD ON 14th AUGUST, 2018 WERE READ,

CONFIRMED AND SIGNED.

 

  1. MATTERS ARISING:

 

(a)        Cllr Delmege to update on SID sign installment. Cllr Delmege reported that some posts have now been made higher and are ready to hold the SID signs. He will check the other locations and then site the sign for a trial period.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett reported that she has visited the business units and they are willing to contribute towards the seating. Cllr Bartlett showed a bench seat design which is used in BW, along with a plaque stating who donated the bench. Councillors agreed that these were suitable and it is hoped that we will be able to purchase 2 or 3 ready for next spring. Cllr Bartlett will continue to collect donations and report back at the next Meeting with any progress.

 

(c)        Response from HCC regarding continual sinking of road in Heathen Street. Clerk read out the response stating that the geotechnical report states that the probable cause for the collapse along Heathen Street is the result of some failure of the Southern Water pipe. It is believed that leaking water is washing away fine material within the pipe surround causing voids. HCC are contacting Southern Water to attend to any pipe failure of their pipe. In the meantime, HCC will continue to ensure that any further damage is made safe. If Southern Water provide evidence that they are not responsible, then HCC will make a submission for funding through their Operation Resilience Fund to carry out substantial works. Clerk said that a response has now been received from Southern Water confirming that as a result of their investigation there are no faults with their system. Therefore, HCC are going to do a cost analysis on carrying out a major repair as opposed to reactive maintenance as and when a problem arises. Carrying out reactive maintenance is more cost effective so major repairs will not be carried out in the foreseeable future. A submission will be made for funding a major repair, but we will have to complete against all other submissions county wide. Councillors were not happy that this problem is continuing as we were informed some years ago that it is running sand causing the problem, not a problem with Southern Water. CC Humby is well aware of this long-standing issue and will try and see what he can do to progress the work required.

 

(d)        E-mails relating to Church Copse Inspection with the Forestry Commission/WCC. The response confirmed that the fly tipping will be followed up with the landowner and the rubbish removed by WCC. However, the Forestry Commission must enforce the felling of the trees. The Forestry Commission have asked Defra to carry out a report and they are waiting for that information.

 

(e)        Footpath inspections – Cllr Delmege reported that he has walked footpaths which need attention and appropriate action will be taken. A letter will be written to the owners of Brownheath Park to ask about the horses in a field which the footpath goes through.

 

(f)         WW1 Meeting Report – Cllr Watts/Cllr Delmege/Clerk. Cllr Watts and the Clerk attended the recent Meeting and progress is being made on the arrangements for the commemorations. It was agreed that the figures for the Church would be purchased by the Parish Council and donation will cover the cost involved. The beacon will be ordered at a cost of £250. The School and the PCC, along with the History Society are all involved in the preparations which will take place on Sunday 11th November.

 

(g)        Update on Broadband issues in Durley progress – Cllr Pitter reported that although fibre broadband is reaching some of the cabinets it is not going into properties. He is looking into a Community Funded Scheme, but will need to know how much interest there is. Cllr Pitter is going to put together an article so that it can go onto the website to see how many residents are interested.

 

(h)        Response from George Hollingbery MP regarding planning on our parish boundary. Clerk read out the response in which George states that he fully understands the frustration of Durley residents and Durley Parish Council regarding the large amount of planning proposed on our parish boundary.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby stated that he has attended many Meetings and apologised for not always being available to attend the Durley Meetings. However, he did say that he is always on the end of the phone or e-mail to help in any way he can. CC Humby listened to concerns about the recent road closure and as lack of communication appeared to be the problem he will take this back and see what can be done about informing Parish Councils about road closures in the future. He is also now on the Board of Governors of the NHS Trust. CC Humby also said how difficult it is attending 14 Parish Council Meetings each month.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Mclean said that he has attended Meetings, which include Overview and Scrutiny, Health Service, Planning – along with site Meetings. He also informed Councillors about the recent Boom Town Event and how impressive the security arrangements were. The fly tipping has also been removed from Church Copse in Greenwood Lane.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The issues residents wanted

to raise are all included in the Agenda.

 

  1. CORRESPONDENCE:

 

(a)        Order acknowledgement received for replacement seat at Recreation Ground. The new seat is

scheduled to arrive around 1st October. The old seat has been dismantled.

 

(b)        Acceptance letter received for the Caretaker post from D Shorney. Councillors were pleased

that Donna has accepted the role of Hall Caretaker.

 

(c)        Letter of complaint regarding latest road diversion in Durley. Clerk read out the letter and also

added that she had received many telephone calls from residents about the road closure, of which the Parish Council had no notification. She had telephoned HCC Highways and asked that the diversion be changed at the Winchester Road entrance so that traffic was diverted along the Winchester Road rather than through Durley as the large lorries were causing chaos in the Durley lanes. The lanes were getting damaged and ditches filled in as vehicles could not pass each other. CC Humby will take these comments back to HCC and it is hoped that better communication with parishes in the future will help to mitigate these incidents.

 

(d)        Insurance renewal for 2018-19. Clerk read out the Insurance quote for the year 2018-19. As this is the 3rd year of a 3 year Contract it was agreed that we continue for a further year. Cllr Watts proposed the quote be accepted and Cllr Smith seconded the proposal. All Councillors were in agreement.

 

(e)        HCC have sent through the costings for the proposed School Crossing and lights. Councillors viewed the quote and agreed that a County Councillor Grant could be applied for to cover £1,000, the vat can be reclaimed of £1,104.27 and this would leave approximately £7,000 more to find. DPC and Durley Primary School will look at Grant funding the £7,000 between them.

 

(f)         Invitation to the CAB Winchester for Tuesday 16th October from 12.30 – 2.00. If a Councillor can attend they will get in touch with the Clerk.

 

(g)        Details were given of the Consultation on the proposed route for the Esso Pipeline – this was noted.

 

  1. SCHOOL REPORT: A School Report was given by Kirstie Baines who said that their recent Offsted Inspection had gone well and the School was rated Good. However, they have been put forward for a Section 5 Inspection which might change the rate from Good to Outstanding. It is not known when the visit will take place. There has not been any flooding issues this summer as it has been very dry. House owners have cleared the brook out which must help with the flooding problems. Kirstie asked about the weeds at the sides of the road in Durley Brook Road. CC Humby explained why HCC Highways are only spraying weeds once a year, but the Clerk will write to HCC Highways and see if they can be cleared.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that warnings are still being made about scam e-mails, cold calling suspicious calls etc. The next PACT Meeting is on 27.9.18 at the Jubilee Hall, BW – Cllr Watts will attend. Cllr Smith said that the PCSO will attend Lunch Club to talk to the elderly about scams etc. It was pointed out that the old telephone number for the Police is still in the Parish Magazine. Clerk will ask Helen Childs to delete this and put 101.

 

  1. HIGHWAYS REPORT: Cllr Pitter reported that there is a large pot hole at the end of Alma Lane/Durley Hall Lane which he will report to HCC. Road Closure in Durley Brook Road – complaints/no notification to Parish Council – This item was dealt with under correspondence above. Concern from a resident about an oak tree opposite Barn Cottages in Snakemoor Lane was reported to HCC, but it was felt to be safe. Clerk reported that the village entry signs are being followed up by I Medd and A Burton. It is hoped that the signs will soon be ordered. Cllr Clegg said that there is a pot hole in Parsonage Lane – Cllr Pitter will report this to HCC.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

 

  1. HALL: Hall floor progress – Clerk has 2 written quotes and once she has a 3rd one she can apply for a Grant for some of the cost. Under-stage clear-out – This has been carried out. Caretaking arrangements have now been confirmed and Donna Shorney will be the new Hall Caretaker. Cllr Charles has fitted the brush under the main foyer door. Clerk said that she has had an offer of a freezer for the Hall if we wanted one. Councillors agreed that now that the sound system was in the PO Room there would not be enough room and previously the freezer was only used for storage and kept tripping the electric out so it was agreed that although it was a kind offer we would not accept.

 

  1. RECREATION GROUND: Cllr Watts reported that the weed and feed has been applied to the Recreation Ground. DFC have paid half of the cost and the Parish Council the other half. Replacement seat due to arrive on 1st October. Repairs to veranda outside of Pavilion – a suitable metal plate needs to be sourced to put on the edge as it would be more sturdy than wood.

 

  1. PLANNING:

 

18/01607/FUL. Mr & Mrs Barney. Construction of orangery. Doerleage Cottage, Gregory Lane, Durley. Granted.

 

18/01745/FUL. Imperial Homes (Southern) Ltd. Erection of two detached houses (1 x 3 bedroom, 1 x 4 bedroom) with associated access and parking. Land adjacent to Lyons Cottage, Durley Brook Road, Durley. After discussion Councillors agreed that we had no comments to make on this application provided Planning Policies allow this development within the current Local Plan.

 

Winchester Local Plan 2036 Consultation – any comments. No comments were made.

 

Clerk read out an e-mail from the Planning Officer regarding a Planning Application at 2 Hazeldene,

Parsonage Lane. Councillors agreed that as residents attending the Meeting were still not happy with the situation Councillors agreed that they would still wish this application to go to the Planning Committee. It was also agreed that we need to be assured that Southern Water are well aware of the connections made to the water and sewer systems and that all the regulations are complied with. If this is not so, then problems will arise. Clerk was asked to write to the Planning Officer and ask that assurance be given by Southern Water that the connections have been inspected and do comply with all regulations.

 

APP/L1765/X/17/3191401 & APP/L1765/C/18/3205323. Clerk informed Councillors that the date for these Appeals has been set for 25th September, 2018 at 10.00 a.m. in The Guildhall.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT

10.05 p.m.

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 14th AUGUST, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, the Clerk Mrs Anne Collins and District Councillor Miller were present, along with 4 parishioners.

At the start of the Meeting Cllr Charles announced the sad death of our Memorial Hall Caretaker – John Sillence.  John has been looking after the Hall for the last 14 years.  A minute’s silence was held in John’s memory.

1. APOLOGIES FOR ABSENCE:  Apologies were received from Cllr Bartlett, Cllr Clegg, District Councillor
Mclean and County/District Councillor Humby.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT.  There were no
Declarations of Interest made.

3. THE MINUTES OF THE MEETING HELD ON 10th JULY, 2018 WERE READ, CONFIRMED AND
SIGNED AS CORRECT.

4. MATTERS ARISING:

(a) Cllr Delmege to update on SID sign installment.  Cllr Delmege said that he is still waiting for HCC Highways to come back to him.  He was informed that the work on the posts was in the June/July Work Schedule, but has heard nothing since.  Ian Janis has been very helpful, but has now passed the work onto Contractors.  Clerk will ask CC Humby if he could pursue and get this moving again so that the SID sign can go up.  The village entry signs were also discussed.  Clerk will contact Ian Medd to see where we are and then let Councillors know the current situation.

(b) Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not present at the Meeting to give an update so this will be given at the September Meeting.

(c) Parsonage Lane footpath/cycleway.  Response from HCC Highways.  The Arboricultural Team are going to put appropriate planting in the gap in the planting season.

(d) Response from HCC regarding continual sinking of road in Heathen Street.  Clerk has written to CC Humby regarding the temporary measures which keep being carried out and asked for a timeframe for the permanent repairs.  No timeframe has been received to date from CC Humby.

(e) Clerk will now follow up Church Copse Inspection with the Forestry Commission as we have received no information or update regarding an Inspection.  Residents were present at the Meeting and are very disappointed that no action has been taken as promised by the Forestry Commission or Enforcement Team.

(f) Report on Home-Start Meon Valley AGM – Cllr Delmege reported that he attended the AGM.  The Meon Valley Home-Start has now ceased and has been incorporated into the Hampshire Homestart.

(g) Footpath inspections – Cllr Delmege.  It was agreed that the landowner will be contacted along Durley Street to see if he would put in 2 stiles which were more accessible and also level ground out which has rutted.  Councillors also agreed that a note will go into the Parish Report asking landowners who have a footpath going through their land to cut it back as the grass is growing quickly at the moment.

(h) WW1 Meeting Report – Cllr Watts attended the Meeting and reported that planning for the Exhibition, Beacon lighting and Church/School services are going well.  A note has gone into the Parish Magazine informing residents of the weekend.

(i) Clerk has received costings for the ACSO and additional Parish Lengthsman hours if we wished to have more hours from Bishops Waltham PC.  The ACSO is £16.41 per hour + £3.28 admin fee and the Lengthsman is £13.50 per hour + £2.70 admin fee + 0.45p per mile.  Councillors agreed that we would most probably have some additional hours, but a decision will be made when we know which other Parishes wish to have extra hours.

(j) After sending a donation to the CAB a response was received concerning our offer of a room for an Outreach Service in Durley.  CAB said that they would not be able to hold regular sessions, but might use the room on an ad hoc basis if we are agreeable.

5. COUNTY COUNCILLOR’S REPORT:  CC Humby.  There was no Report available.

6. DISTRICT COUNCILLORS’ REPORTS:   DC Humby, DC Miller, DC Mclean.  DC Miller was at the Meeting and gave information concerning the Eastleigh Borough Council Local Plan, Church Copse re-planting enforcement, questions from residents and an update on the Sports Centre in Winchester.  Cllr Charles said that it was important that the District/County Councillors attended our Meetings, as well as Bishops Waltham Meetings because residents and Parish Councillors do need to ask questions.  Clerk was asked to e-mail District/County Councillors and ask that they attend our Meetings.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.  2 residents attended to discuss the re-planting of Church Copse and what enforcement action is being taken as no re-planting has taken place to date.  This will be followed up by the Clerk again.  2 residents also attended to ask Councillors about the progress of a Planning Application and also the Bus Consultation at HCC.

8. CORRESPONDENCE:

(a)       WCC Parish Connect – July, 2018.  Sent via e-mail.  This was noted.

(b)       Letter from resident regarding parking issue.  Councillors agreed that the resident would need to
apply to WCC for a Disabled badge/parking bay as this is not something the Parish Council is
able to control.  However, we would be happy to support this resident if they would wish us to.

(c)       Letter from resident regarding seating and tables on village green.  Clerk circulated the letter and
The content was noted.  The proposed seating and tables would be an asset for all residents and visitors to Durley to be able to use, not just those who live and work in The Sawmills.

(d)       Grant enquiry response from WCC.  Clerk said that she had enquired about the Community
Grant which we had previously applied for, but it is no longer available.  Clerk will look at other Grant resources for the Hall flooring including the Lottery Funding.

(e)       Consultation on the WCC Local Plan 2036.  This was noted.

(f)        An e-mail was received from Durley PCC thanking the Parish Council for their donation towards
the Churchyard maintenance for 2018-19.

(g)        Enquiry from resident regarding hedgehogs at The Sawmills.  Councillors agreed that a
hedgehog house could be placed in the buffer area provided it did not block the inspection
pathway.

(h) Cllr Pitter has been trying to gain information from BTand Openreach regarding fibre broadband to properties in Durley.  He has not received a response yet, but it does appear that the problem is getting the fibre broadband to premises via overhead cables which is taking the time.  Sciviers Lane to Upham appears to be in progress, but not Durley at the moment.  He hopes to have an update for the next Meeting.

9. SCHOOL REPORT:  There was no School Report as it is the School summer holidays.

10. NEIGHBOURHOOD WATCH REPORT:  Cllr Watts reported that the main issues have been cold calling and break-ins, but not in Durley.  Cllr Watts also said that there is a Older Driver Awareness Course locally.  These items will be place on the website for information.  The next PACT Meeting is on 27.9.18 at the Jubilee Hall, BW

11. HIGHWAYS REPORT:  Cllr Pitter reported that some of the road defects in Sciviers Lane have been repaired and he will go around the village and report any other issues.  The double yellow line markings are working well after checking through the last month.  Letter from HCC Highways – Clerk read out response regarding highways issues along Snakemoor Lane.  National Highways & Transport Survey – Cllr Pitter will complete this. Tipper truck movements through Durley – Cllr Charles advised how to report these movements.  Clerk will write to one particular Company who appear to be going through the village a lot.  The trees are overhanging the “unsuitable for hgv” signs at the bottom of Wintershill so Peter will be asked to cut them back so the signs can be seen.

12. FINANCIAL TRANSACTIONS:  Councillors to agree invoices presented by the Clerk and sign cheques as agreed.  Flowers were agreed to be sent from Parish Council and the village to John’s funeral.

13. HALL:  Hall floor quotes – Cllr Charles now has 3 quotes.  Under-stage clear-out – this could not go ahead as Shawn was on holiday.  This will be done once he is back.  Caretaking arrangements – Councillors agreed that as the Relief Caretaker has been covering for the Caretaker whilst he was ill and doing a good job we would offer her the post if she would like it.

14. RECREATION GROUND: Cllr Watts reported that some repairs are required in the disabled toilet and the veranda.  Colin Watts offered to carry out the work, but the Parish Council will pay for any materials required.  Replacement seat for the baby swing has now arrived.  The Clerk will order the replacement seat to be installed and arrangements will be made for the concrete/wooden seat to be dismantled and removed.  Cllr Watts said that litter is a problem and residents reported seeing young males kicking a football against the Pavilion.

15. PLANNING:

18/01379/HOU.  Mr & Mrs Robinson.  Single storey rear extension and new porch to bungalow and the
erection of a detached car port.  Middle Farm, Durley Street, Durley.  Granted.

18/01342/TPO.  Mr Saint.  1 no Oak – fell due to reduced health and structural integrity.  Swiss Cottage,
Sciviers Lane, Durley.  Granted.

18/01346/HOU.  Mr Barnett.  Revision of 17/02846/HOU – Alteration to fenestration materials with a 2 storey extension to front elevation; 2 storey rear extension following removal of existing; single storey barn style side extension.  Granted.

18/01384/HOU.  Mr Cole.  (Variation to approval 17/02530/HOU).  Single storey extension to rear, to provide indoor swimming pool and changing facilities.  Baytrees, Durley Brook Road, Durley.  Granted.

18/01607/FUL.  Mr & Mrs Barney.  Construction of orangery.  Doerleage Cottage, Gregory Lane, Durley.  There were no objections to this application.

18/01089/HOU.  Mr Kurn.  A large side extension and internal alterations to house.  Peach Cottage, Durley Street, Durley.  Refused.

APP/L1765/X/17/3191401.  Mr M Maskell.  Appeal for The Use of land as an extension to residential curtilage.  This was noted.

APP/L1765/C/18/3205323.  Mr M Maskell.  Appeal for Without planning permission, the construction of a brick barbeque building including chimney, walls and tiled roof.  This was noted.

O/18/83698.  Eastleigh Borough Council plans for land north and east of Winchester Street, Botley for Outline permission for 375 no. dwellings.  Councillors agreed that a letter should be written to George Hollingbery MP stating that Durley is getting very frustrated with planning applications on the Eastleigh Borough Council boundary of our parish which are suffocating our small village.

Planning Appeals – on land adj. Berkeley Farm, Durley Street, Durley.  Both Appeals have been approved.  Cllr Charles asked DC Miller if WCC could consider having specialist Planning Officers for some Planning Applications like this one as WCC Officers did not appear to have the expertise required.

16.        THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT
9.45 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 10th JULY, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

7 Parish Councillors and the Clerk were in attendance, along with District Councillor Miller and 1 parishioner.

1. APOLOGIES FOR ABSENCE:  Apologies were received from County/District Councillor Humby and
District Councillor Mclean.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT.  There were no
Declarations of Interest made.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 12th JUNE, 2018 WERE READ,
CONFIRMED AND SIGNED AS A TRUE AND CORRECT RECORD.

4. MATTERS ARISING:

(a) Encroachment onto Parish Council land – Report on Inspection Meeting.  Councillors inspected the buffer area on 27th June and said that the bees and hive have been removed, gates have been blocked and the compost bin have been removed.  The only two outstanding issues appear to be the fencing which has been moved and the bins which are still sited on Parish Council land.  It was agreed that the fence was resolve in a previous inspection and the Parish Lengthsman will be asked to put up a post and fence, along with a shrub on the edge of the buffer area.  If the bins continue to be placed on the buffer area then they will be removed.

(b) Cllr Delmege to update on SID sign installment.  Cllr Delmege is in the process of installing the equipment.  He is waiting for HCC to extend the poles.  He carried out an initial test to see how the equipment gathered the evidence.

(c) Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett reported that she has not had time to visit the businesses yet, but will hopefully be able to do this next week.  A report will be given at the August Meeting.

(d) Parsonage Lane footpath/cycleway.  A response was read out from HCC Highways and it was agreed that the situation will be kept monitored.  In the meantime it was agreed that the Clerk would respond by stating that the Parish Council would be willing to purchase some hedging or a tree/shrub and we would also like to question the insurance if someone was injured whilst walking the footpath/cycleway at this point.

(e) Report on Southern Parishes Meeting (9.7.18).  Cllr Charles and the Clerk attended the Meeting and gave a brief report.  Items to take back to our relevant Parish Council was to ask if we would like additional hours for a Parish Lengthsman and/or ACSO.  It was agreed that we would be interested in having hours for an ACSO on a variable hours basis so that we could use them when we have village events, or perhaps a problem which needed resolving.  Councillors agreed that we could discuss this at the next Meeting when the hourly rate is known.  Representatives from CAB attended the Meeting and informed Councillors of the work that they do.  It was agreed that if the CAB wish to use a room at Durley Memorial Hall for an outreach session then they could use it free of charge.

(f) Response from HCC regarding continual sinking of road in Heathen Street.  This was read out and it was agreed that we would ask CC Humby again about the funding required and the timescale for major work to be carried out.

(g) Church Copse, Greenwood Lane.  Clerk read out the response from the Forestry Commission stating that an Inspection has not yet been carried out at Church Copse.  Councillors agreed that this should be followed up again in a month if no Inspection has been carried out.

(h) WDAPC Meeting with WCC – Cllr Charles reported that enforcement was discussed at this Meeting and it was generally agreed that enforcement was not fit for purpose as WCC did not appear to have the powers required to make any difference.

(i) Clerk read out response from Jenny Nell, WCC regarding an enquiry for sites for potential housing.  Although there have been over 200 sites submitted in response to the call for sites from all over the Winchester District these will need to be worked through.  A list of suitable sites could be considered through the local plan process.

5. COUNTY COUNCILLOR’S REPORT:  CC Humby.  No Report was available.

6. DISTRICT COUNCILLORS’ REPORTS:   DC Miller reported on the various major developments which are happening in the Winchester District, mainly in Winchester.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.  There were no issues raised.

8. CORRESPONDENCE:

(a)       Letter of thanks from CAB regarding donation.  This was noted.

(b)  Consultation document on proposals to change street lighting, supported transport services and
concessionary travel scheme.  After discussion it was agreed that street lighting did not really
affect Durley, and it was agreed that a nominal charge for concessionary bus travel would be
acceptable to most residents if it meant keeping a bus service through the village.  Clerk will
complete the questionnaire.  The questionnaire has also been put on the website for residents to
complete.

(c)  Local Plan update from Eastleigh Borough Council.  Sent via e-mail and on website.  It was
agreed that a response would be made from Durley once the results of the Highways Assessments had been made.

(d)       Winchester Local Plan 2036.  Clerk read out e-mail explaining the next stage of the Local Plan.
This was noted.

(e)        Esso Pipeline Project.  Initial Working Route.  Clerk said that it appears that the pipeline
replacement might not be going through the wooded area at The Sawmills.

(f)        Home-Start Meon Valley AGM on Wednesday 18th July at 12.00 noon in Wickham.  Cllr
Delmege said that he would most probably be able to attend.  Clerk will inform Home-Start.

9. SCHOOL REPORT:  Nick Apps was present at the Meeting and said that the School had an Offsted visit
today, the track entrance is being looked at, the edge of the brook is being cleared to ease the flooding and the School crossing is on hold at the moment with a view to having flashing lights as a priority.  The Clerk said that she has asked Rights of Way to look at the footpaths leading to the School to give any advice on how to make them more accessible.

10. NEIGHBOURHOOD WATCH REPORT:  Cllr Watts reported that thefts of vehicles and bikes are still happening frequently.  The next PACT Meeting will be held on 27.9.18 at the Jubilee Hall, BW.  A note will be placed on the website giving tips to residents for when they go on holiday.

11. HIGHWAYS REPORT:  Cllr Pitter said that he has reported many pot holes and about half of them have now been repaired.  He will gradually report all pot holes around the village.

12. FINANCIAL TRANSACTIONS:  Councillors agreed invoices presented by the Clerk and signed cheques as agreed.  Agree churchyard maintenance donation for 2018-19.  Cllr Charles proposed that we donate £200.  Cllr Watts seconded this proposal.  All Councillors were in agreement so Clerk will send on a cheque for £200.

13. HALL:  Hall floor quotes – Cllr Charles said that he is meeting with another floor Company to get a
further quote.  Report on Hall Meeting 4.7.18. – Cllr Smith reported that at the Hall Meeting items that were discussed included the Hall flooring, clear-out of the understage area, curtains in the kitchen, caretaking and other minor repairs.  It was pointed out that help was needed with the understage clear-out so Councillors offered to help.  Cllr Smith will circulate dates which the Hall is free and see who is able to help.  It was suggested that Wednesdays are the best day.

14. RECREATION GROUND:  Painting of Pavilion – this has now been completed.  The multi-surface course equipment has also been finished.  The pollarding of the 3 Ash trees has been done and a thank you was received from the resident who lived near to the Ash trees.  Cllr Watts reported that the baby swing needs replacing as it appears that adults have been using it.  Clerk will put in an order.  It was agreed that the seat at the top of the Recreation Ground would be dismantled and a replacement one put in place of it.  There is evidence of antisocial behaviour during the evenings so it was suggested that measures be put in place to catch the offenders.  Cllr Smith asked if the fence was going to be replaced at The Sawmills play area.  Cllr Charles will do this as soon as he is able.

15. PLANNING:

18/01379/HOU.  Mr & Mrs Robinson.  Single storey rear extension and new porch to bungalow and the
erection of a detached car port.  Middle Farm, Durley Street, Durley.  Councillors agreed that no comments would be made.

18/01342/TPO.  Mr Saint.  1 no Oak – fell due to reduced health and structural integrity.  Swiss Cottage,
Sciviers Lane, Durley.  Councillors had no objection to this application.

18/01364/FUL.  Mr Whiteside.  To open a field access from Durley Street into the landlocked field adjoining Tarrytown to the west.  Tarrytown, Durley Street, Durley.  Councillors agreed they could see a need for an entrance to this field, but are also aware that this is a dangerous stretch of road.  However, they have no objection to this application provided HCC Highways are consulted and approve the safety aspects of opening an entrance in this location.

18/01346/HOU.  Mr Barnett.  Revision of 17/02846/HOU – Alteration to fenestration materials with a 2 storey extension to front elevation; 2 storey rear extension following removal of existing; single storey barn style side extension. Old Forge Cottage, Heathen Street, Durley. Councillors agreed that they are happy with the amendments made and have no further comments to make on this application.

18/01331/FUL.  Mr Churcher.  Change of use of land to curtilage and proposed replacement dwelling using existing access from Greenwood Lane.  Woodlands, Greenwood Lane, Durley.  Councillors agreed that they have no comments to make on this application.

18/00975/FUL.  Mrs T Dance.  Extension to equestrian barn, sand school and automatic horsewalker.  Little Oakdale, Durley Hall Lane, Durley.  Approved.

18/01042/HOU.  Mr & Mrs Hounsham.  Change of use of first floor ancillary building for independent holiday accommodation, including the installation of a small kitchenette with cooking facilities.  Appledown Barn, Kytes Lane, Durley.  Approved.

18/01384/HOU.  Mr Cole.  (Variation to approval 17/02530/HOU).  Single storey extension to rear, to provide indoor swimming pool and changing facilities.  Baytrees, Durley Brook Road, Durley.  Councillors had no comments to make on this application.

16.        THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT
9.25 p.m.

THE MINUTES OF THE ANNUAL GENERAL MEETING OF DURLEY PARISH COUNCIL HELD ON TUESDAY 8th MAY, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

5 Parish Councillors, the Clerk (Mrs Anne Collins) and 3 School representatives were present.

 

  1. Election of Officers:

 

Chairman – Cllr Smith proposed Cllr Charles. Cllr Delmege seconded this proposal. All Councillors were in agreement and Cllr Charles was duly Elected.

As all Councillors were willing to serve a further year in their capacity the following were proposed and seconded, and duly elected:

 

Vice Chairman –Cllr Watts was duly Elected.

Hall Management Committee Chairman – Cllr Smith was duly elected.

Hall Management Committee Vice Chairman – Cllr Bartlett was duly Elected.

Highways Officer – Cllr Pitter was duly Elected.

Footpaths Officer – Cllr Delmege was duly Elected.

Recreation Ground Chairman – Cllr Watts was duly Elected.

Transport Representative – Cllr Pitter was duly Elected.

 

Cllr Clegg was happy to help where required as she is new to the Council.

 

  1. Congratulate recently elected District Councillor. Clerk informed Councillors that DC Miller has been re-elected as our District Councillor.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Pitter, Cllr Bartlett, CC/DC Humby, DC Miller and DC Mclean.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations made.

 

  1. THE MINUTES OF THE MEETING HELD ON 10th APRIL, 2018 WERE AGREED AND SIGNED AS A CORRECT RECORD.

 

  1. MATTERS ARISING:

 

(a)        Dog fouling stickers from WCC to put up. Clerk has obtained some signs from the WCC Dog Warden to put up at The Sawmills and the Recreation Ground. A camera was suggested to catch dog fouling offenders if the problem continues.

 

(b)        Community Payback Scheme – painting of Pavilion. A response has been received stating that we will not be charged for the painting work in the Pavilion which was not satisfactory. The work has now been rectified. DFC will complete the painting in the Pavilion. The high work on the multi-surface court is the only painting remaining to be carried out.

 

(c)        Arrange Inspection Meeting around The Sawmills for early June. It was agreed that Clerk will circulate dates for mid-June when Cllr Charles is back from holiday.

 

(d)        Update on SID signs. Cllr Delmege. Clerk has put in an order for the signs. A Licence was required from HCC and this has now been signed. Cllr Delmege reported that 6 locations have been agreed with HCC for siting the posts. It is hoped that they will be sited in June.

 

(e)        Report on Meeting to discuss commemorations for WW1. Cllr Delmege, Cllr Watts and the Clerk attended a Meeting at the School on 20th April. Discussion took place about the way in which the whole village could get involved. The Hall will be used for an exhibition provided by the History Society, an Evening event run by the Parish Council, Church service and the lighting of a beacon on the Sunday. School children will be involved in finding out about the local war veterans who lost their lives, and it is hoped that village organisations will get involved in various ways. The next Meeting will be held on 8th June in the Parish Council Meeting Room.

 

(f)        Table/seating for The Sawmills Green. Donations update from Cllr Bartlett. Clerk reported that Cllr Bartlett was unable to attend the Meeting, but she has received positive feedback from the business units for some sponsorship for the seating.

 

(g)        WDAPC Meeting held on 16.4.18. Cllr Charles/Clerk to report. The main discussion was about the new GDPR Regulations, speeding bikes on the A272 and future topics for discussion.

 

(h)        Parsonage Lane footpath/cycleway has been cleared. Clerk has received many compliments on the footpath since it has been cleared back. The drain under Parsonage Lane appears to be blocked again so Clerk will report it to HCC.

 

  1. COUNTY COUNCILLOR’S REPORT: Cllr Humby. No Report was available.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. No Report was available.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no members of the public present.

 

  1. CORRESPONDENCE:

 

(a)        Fly-tipping in Greenwood Lane at Church Copse. Fly-tipping has been reported in Church Copse, Greenwood Lane. As this is on private land Clerk has sent the information onto HCC and WCC as this is an ongoing case with the Enforcement Team.

 

(b)        Southern Parishes Speedwatch Group. Clerk read out a letter asking if DPC could share any equipment for speedwatch. As we have no speedwatch group or equipment we would not be able to help. In the past we have asked for volunteers to form a Group, but they were not forthcoming.

 

(c)        Parking at The Sawmills. An e-mail was read out about parking problems at The Sawmills when the business unit workers use the roads in the residential areas to park. As the business units are not owned by the Parish Council it was agreed that there was little that we could do. Clerk did suggest to the resident that perhaps residents could write to the business unit owners and inform them of the problem. Parking at the Pre-school is a problem for residents so the Clerk will write to the Leanne to ask if they could make the car park available for use when needed and also ask parents to park considerately and not arrive before their pick up time.

 

(d)        Rural Housing Meeting – An affordable housing scheme in every parish. This was noted, but as we did have an affordable housing scheme in the past Durley would not wish to have another one at the moment.

 

(e)        HCC Parish Lengthsman Scheme 2018-19. Clerk confirmed that £1,000 has been received for Durley to spend on the Scheme. Curdridge and Upham have now joined our cluster.

 

(f)        The Draft Legal Agreement was received for the transfer of the land for the Thresher Room car park from Persimmon Homes to the Thresher Room trustees. Councillors agreed with the condition stating that the car park should be used as a car park or as an outdoor facility when not required as a car park. This was as it was originally agreed when the development was approved.

 

  1. SCHOOL REPORT: Kirstie Baines (Headteacher), Holly Wood and Nick Apps attended the Meeting and informed Parish Councillors of the issues they are covering to make the journey to School as safe as possible. They are updating their School Travel Plan and educating the children about sensible, considerate parking. The PCSO is hopefully going to educate the parents. It was brought to the attention of the Parish Council that Footpath 10 could be blocked and as it will soon be Walk to School Week it was agreed that this would be looked into and cut if required. The footpath leading from the Memorial Hall to the School will also be kept cut back as much as possible. Kirstie informed Councillors of their plans for the future of the School track. It is hoped that a representative from the School will be able to attend the Parish Council Meetings to give a short Report each month. If this is not possible, then a written Report will be read out.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that the Nottingham Knockers have been in Durley and this has been reported to the Police. Thefts from vans, cars and sheds have been a problem. Sometimes if hedges are too high this can be a hiding place for potential burglars.

 

  1. HIGHWAYS REPORT: Village gateway signs. Andy Burton and Ian Medd from the Parish Plan Team have been in touch with a design team and are checking the agreed village entry signs with HCC before an order is placed. It is hoped that these signs will be installed over the summer. Councillors agreed that flowers planted below the village entry signs would enhance the signs even more. It was suggested that perhaps residents would plant bulbs and flowers in “their patch” around the village, similar to bulbs planted in Stapleford Lane. The salt bin in Wintershill has been knocked over. Clerk will report this to HCC.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed the invoices presented by the Clerk and signed cheques.

 

  1. HALL: Hall floor quotes – no further progress. Window in Committee Room – no further progress. The First Aid Notice and a Notice on the trollies for the tables have been done. Cllr Charles will repair the fridge door and provide a steamer for the cleaner to use. A Hall Meeting will be arranged in mid-June. Clerk reported that the Caretaker is still unwell at the moment. Quotes were received and read out for the LED lighting in the main Hall and the media screen. Cllr Charles will discuss these with Neil Ellen. Alternative quotes will be required if we proceed, but at the present time we will not be proceeding with the LED lighting unless the quotes are lower.

 

  1. RECREATION GROUND: Cllr Watts to report. Cllr Charles, Cllr Watts, Cllr Delmege and the Clerk met at the Recreation Ground with the Peter the Parish Lengthsman to discuss the tree branches which are to be removed from trees on our boundary. They also looked at the bridge which was put across the ditch/stream. A letter from our Solicitor was sent to the owner and the bridge has now been removed from the ditch/stream, but it is still on the bank which Councillors agreed was not satisfactory as children could have access to it and put the bridge back, also there is still a possibility that the owner could put the bridge back to access the Recreation Ground. We have been advised by our Solicitor that we have no alternative but to put a fence up to block any future potential access. Councillors agreed that they would like to plant a holly bush and perhaps put a fence around it to protect it and block access. Councillors declined an offer to walk with the owner along this part of Durley Street as they are fully aware of the traffic situation. Clerk will respond to the bridge owner as Parish Councillors suggested.

Cllr Watts said that there was a problem when a resident organised a birthday party without booking the Pavilion. There was a football match on the same day and parking would have been a problem. However, Cllr Watts met with the hirer and she completed a booking form and made sure that the party ended just before the footballers arrived. The contact details for booking the Recreation Ground/Pavilion are on the Parish Council website and anyone who wishes to book a party should contact Cllr Watts so that toilet facilities can be opened and bookings do not clash. Cllr Smith said that the fence at The Sawmills play area still needs to be replaced.

 

  1. PLANNING:

 

18/00400/HOU. Mr and Mrs Manzi. 1 ½ storey rear and side extensions, roof alterations including 2 no. front and 2 no. rear dormers and front porch with canopy. Green Acre, Durley Street, Durley. GRANTED.

 

17/03081/FUL. Mr S Charles. Proposed erection of two detached infill three-bedroomed houses. Land north of The Nook, Kytes Lane, Durley. REFUSED.

 

X/18/82986. Land to the north west of Boorley Green, Winchester Road, Boorley Green. Variation of Condition 12 of outline planning permission (O/15/75953) to enable foul drainage to be carried out in accordance with either the approved Flood Risk Assessment or details set out in the Foul Sewerage Assessment. Councillors agreed that this Condition should remain as it makes sure that the drainage is installed before the development of the houses. We would not wish to see the drainage put in after the houses as this could cause issues for residents living in the development and further away. Clerk will send in our comment.

 

18/00538/FUL. Mr and Mrs Curran. Demolition and replacement of two agricultural buildings. Oakdale Farm, Durley Hall Lane, Durley. GRANTED.

 

18/00457/HOU. Mr Fernandes. Single storey side and rear extension following demolition of existing garage. Beech Corner Cottage, Durley Brook Road, Durley. GRANTED.

 

18/00894/HOU. Mrs North. Single storey rear extension. 2 Swift Cottage, Heathen Street, Durley. Councillors had no objection to this application.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.30 p.m.

 

The Chairman, Cllr Charles welcomed everyone to the Annual Meeting and then introduced Councillors to members of the public present.

 

  1. Apologies for Absence: Apologies were received from District Councillor Mclean, Cllr Clegg and Cllr Bartlett.
  2. The Chairman presided over a Meeting of 5 Parish Councillors, County/District Councillor Humby, District Councillor Miller, Mrs A Collins (Clerk), PCSO Slater along with another Police representative and 3 parishioners.
  3. The Minutes of the previous Annual Parish Assembly held on 4th April, 2017 were read, confirmed and signed as a true and correct record of the Meeting.
  4. Matters arising. A question was asked last year about the road which keeps sinking in Heathen Street. This has been reported many times and is still a problem. A major road repair is required because there is running sand underneath the road. CC Humby asked the Clerk to send him an e-mail and he will chase this up.
  5. Chairman’s Report – Councillor Sam Charles gave a Chairman’s Report. He detailed the activities which the Parish Council has been involved in over the year and also thanked his fellow County, District and Parish Councillors for all their help and support. He also thanked the Clerk for all her hard work over the year. A Report is attached as Appendix 1.
  6. Financial Report – Clerk, Mrs Anne Collins. A detailed Report of the Income and Expenditure was given by the Clerk. A sum of £16,000 was received from Persimmon Homes to help with future maintenance costs towards the road upkeep in the turning area. The Accounts have been verified by the Internal Auditor and will now go to the External Auditor. A detailed Financial Report is attached as Appendix 2.
  7. Highways Report – Cllr Kerry Pitter presented a Highways Report. Cllr Pitter regularly reports pot holes in Durley and takes photographs to help HCC see where the pot holes are. The double yellow lines at the end of Manor Road and Beech Corner have been marked ready for installation shortly. Cllr Pitter said that pot holes are difficult to report at the moment because they are filled with water. However, he will go round the village soon in the drier weather and take some photographs and then report any pot holes he finds.
  8. Hall Report – Chairman of Hall Committee, Cllr Marie Smith gave a Hall Report. The Caretaker is unwell at the moment and Councillors wished to convey their best wishes for a speedy recovery. Donna Shorney has kindly stepped in to cover the caretaking duties. Hall hire is up a little and the Hall is well used. The sound system has been replaced and is ready for use. The Hall floor is being replaced and quotes are being sought for the work. A detailed Hall Report is attached as Appendix 3.
  9. County Councillor’s Report – County Councillor Humby gave a detailed Report outlining the work that HCC is doing to keep our road network safe, especially during the bad winter weather which we have had this winter. CC Humby is involved in many Meetings which involve going to the House of Commons, visiting local residents and everything in between. Taking responsibility for the highways and environment in Hampshire is a vast amount of work and deciding on the budget for these issues is a big responsibility. Adult and child social care takes up a large amount of the budget so juggling the figures to accommodate all that is required is not easy. CC Humby informed residents about the work that Skanska are doing on our highways and the new machines that they use, e.g. the Dragon Patcher to fix pot holes more efficiently. CC Humby was thanked for all his hard work in Durley over the year.
  10. District Councillors’ Report – District Councillors Humby, Miller and Mclean. DC Miller gave the District Councillors’ Report and outlined the work that our 3 District Councillors do at WCC and the duties that they carry out. DC Miller spoke about the various Grants that are available, facilities that have been purchased recently by WCC, including hopefully having a sports facility in the southern parishes . High class offices are also needed in Winchester. A more detailed Report is attached as Appendix 4.
  11. Police Representative’s Report. PCSO Slater was present, along with a colleague and gave a Report from the Police. She stated that the overall crime statistics for Durley was down this year. She had also visited Durley Lunch Club with Trading Standards Officers to talk to them about scams etc. on the telephone, social media etc. The Police might be able to have a stand at the Church Fete so the Clerk will give PCSO Slater the contact details for the Organiser.
  12. Questions to Council Members. There were no questions asked to Council Members which had not already been asked.
  13. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN THANKED EVERYONE FOR ATTENDING AND REFRESHMENTS WERE THEN SERVED. THE MEETING CONCLUDED AT 9.15 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th MARCH, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

7 Parish Councillors and the Clerk Mrs Anne Collins were present. No parishioners were in attendance.

  1. APOLOGIES FOR ABSENCE: Apologies were received from County Councillor/District Councillor Humby, District Councillor Miller and District Councillor Mclean.
  2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. Cllr Watts declared an

Interest in Item 15. (Application 18/00507/HOU) on the Agenda as her husband is currently doing some work at the property.

  1. THE MINUTES OF THE MEETING HELD ON 13th FEBRUARY, 2018 WERE AGREED AND SIGNED AS A CORRECT RECORD.
  2. MATTERS ARISING:

(a)        Double yellow lines at Beech Corner and end of Manor Road – progress with painting. DC Miller sent an e-mail stating that an Order will be put in and will come into effect on 16th April.

(b)        Encroachment onto Parish Council land – update after Inspection on 5.3.18. Councillors walked the area and found that one gate had been removed as requested, compost bins were still in the buffer, the bee hives were still in the buffer along with a gate into the area. The fence which has been moved is still not in line with the original fence-line. A further slip gate is also a concern. Councillors agreed that the bee hives could be moved once the weather warms up, but it would be anticipated that this would be at the latest by the end of May. Individual letters will be written to the owners. The owners who have taken their gate out will be written a letter of thanks for their co-operation. A further site visit will be carried out in early June to check for compliance. It was also agreed to ask Shawn to replace the gate post and re-hang the gate. A lock will also be put on the gate and 4 keys cut.

(c)        Traffic count through Durley progress – Cllr Delmege to update on SID sign.   Cllr Delmege reported that he had sent HCC a street map of where the SID signs could be placed in Durley Brook Road/Durley Street. There are 5 locations and it was agreed that these should be the positions for the signs as the SID could be placed on top of existing signs. The cost is £75-£80 per post extension and it was agreed to have 5. The cost for the equipment is £3,670 plus vat. Cllr Delmege proposed that we purchase the equipment. Cllr Pitter seconded this proposal and all Councillors were in agreement. Clerk will put in an order. As two locations are each side of the School it was agreed that this should slow the traffic down outside of the School as well as other locations in Durley Brook Road.

(d)        Website updating. Clerk has updated the website as far as she can. The photograph was taken before this evening’s Meeting and Councillors have been sent the links for viewing. Councillors were happy with the links and felt that it is now time to update the photograph and go live. Once the photograph is received the Clerk will send it to the Jon for uploading and ask him to make the website live.

(e)        Report on Southern Parishes Meeting – 5.3.18. Cllr Charles and the Clerk attended the Meeting and said that the main topics were hearing from the Fly Tipping Officer who has just been appointed, and discussing ways of reducing speeding in villages. Sharing monitoring equipment was also discussed.

(f)         Report on Meeting with George Hollingbery MP on 9.3.18 re EBC planning. Cllr Charles and the Clerk said that fund raising is continuing along with engaging with a QC to take on more detailed work. Highways infrastructure is the main concern. Studies need to be available to Officers at HCC before they can make comments on the Plans. George is stepping down from these Meetings for the moment, but will be on hand if required in the future.

(g)        Response from BWPC about increase in admin costs for Parish Lengthsman. BWPC have said that the increase in cost is because they did not charge enough in previous invoices.

(h)        HCC Town and Parishes Event – 1.3.18 (Cancelled due to snow). This will be re-arranged.

(i)         Review and agree any Parish Council Policies which need updating. Clerk read out our current Policies and Councillors agreed that they did not need updating at the moment.

 

(j)         Report on BW Bridleway Meeting (22.2.18). Cllr Watts and the Clerk attended this Meeting, but there was no further progress.

  1. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report was available.
  2. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. No Report was available.
  3. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. No members of the public were present.

 

  1. CORRESPONDENCE:

 

(a)        E-mail regarding dog fouling along Parsonage Lane. Clerk read out e-mail and Councillors agreed that this is a disgusting problem and will do all they can to catch the owners who do not pick up after their dog. Councillors will keep a watchful eye on dog owners and hopefully residents will report owners who do not pick up after their dog and then the Parish Council can report them to the Dog Warden for a visit.

(b)        E-mail from Enforcement Officer regarding a new case.   This was noted.

(c)        E-mail regarding World War One Commemorations in Durley. Councillors agreed that they would like to be involved in these commemorations and would like an Event at the Memorial Hall as this was built to commemorate those who fell in the First World War. Clerk will inform the PCC.

(d)        Loan of a WWI sculpture from resident if we want to use one. Councillors agreed that this was a generous offer and would mention it at future Meetings when discussing events for the weekend of the commemorations.

(e)        Play Area Safety Inspection Reports – Recreation Ground/Sawmills. There were no urgent or high safety issues raised. However, some concerns will be looked at in more detail.

(f)         South East Water – Draft Water Resources Management Plan Consultation – sent via e-mail.

(g)        Affordable Housing Scheme – 15.3.18 from 6.00 p.m. in Kingsworthy. This was noted.

(h)        A complaint was received about a vehicle parking opposite 1 Hazeldene which is causing a safety hazard. HCC has replaced the railings and put in a post to stop parking, but this vehicle has parked further out into the road. Clerk will report this to HCC and ask if another post could be put in to stop the parking, or provide an alternative solution before there is an accident. Cars parking on the brow of the hill just up from the Memorial Hall are also causing a safety hazard. This has been reported to the Police previously, but will be reported again.

 

  1. SCHOOL REPORT: There was no School Report, but a summary of the questionnaire was sent by the Chair of the School Governors for Councillors to view. After discussion it was agreed that the majority of concerns could be addressed by the parents themselves without the parish needing to spend a huge amount of money. It was agreed that Cllr Delmege will meet with Kirstie and discuss this with her, along with informing her of the progress made with the SID signs outside the School.
  2. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that sheds and vehicles need to be kept locked and in driveways, as this appears to be the main problems at the present time. There has been more fly-tipping in Chancellors Lane and Councillors agreed that signs at either end of the Lane warning that offenders will be prosecuted and that cctv is in operation will be put up.
  3. HIGHWAYS REPORT: Cllr Pitter reported that there are some pot holes in the area, but they are filled with water at the moment so he cannot photograph them. These will be reported as soon as the weather is better. Clerk read out an e-mail from a resident regarding traffic through Durley Street asking if the signage could be changed. Councillors viewed the photograph of the signs and agreed that we would not be able to have these signs as we do not have a ban on HGV vehicles through the village, we can only have advisory signs. Councillors felt that since the newer signs have been put up the amount of larger lorries through the village has decreased. Cllr Clegg said that the roadside edges in Kytes Lane are eroding – these will be reported to HCC. Cllr Delmege said that the area around the manhole at the end of Stapleford Lane is broken in places. Clerk will report this. Peter has cleared the Parsonage Lane footpath.
  4. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Agree Financial Regulations – as there was no change in the Financial Regulations these were agreed by Councillors. Clerk reported that the laptop connection to the battery was faulty and it would cost £125 to repair. Councillors agreed that as the laptop is a few years old it would be more cost effective to purchase a new laptop. Clerk will purchase.
  5. HALL: Hall floor quotes – two more quotes are going to be obtained. Hall Caretaker – Clerk informed Councillors that the Caretaker is unwell at the moment and gave a progress report. Donna Shorney is cleaning the Hall whilst John is absent. Councillors wished the Clerk to send John their best wishes for a speedy recovery. Sound system – Clerk reported that this is booked in to be installed on 21st March. Cllr Smith said that the hoover is not working. Councillors agreed that a Henry should be purchased. Clerk will purchase one.
  6. RECREATION GROUND: Sawmills play area renovations update – roundabout spindle has been unlocked. Councillors agreed that the Clerk should purchase a new scramble net rather than just the two pieces of rope. Cllr Smith said that she had received a request for a table and bench for the green area. Councillors agreed that this would be a good idea and perhaps the business units could be approached for a donation as it could be used by their employees for their lunch-breaks. Cllr Bartlett offered to speak to the businesses. Painting of Pavilion – this is continuing. Wooden posts around The Sawmills green area – Cllr Smith will ask Shawn when this is likely to be done. Bridge built across ditch at Recreation Ground. A resident has built a bridge across the ditch without the permission of the Parish Council and it was agreed that this is not only a health and safety concern, but also there is no access to the Recreation Ground from this point. Further action will be taken to ensure that the Recreation Ground is safe and no unauthorised accesses are made. Legal advice will be sought. A letter will be written to the resident. Cllr Watts said that the water pipes did burst during the recent snow as the water had not been turned off. DFC have repaired the damage. The new bin has arrived and is now chained to the Pavilion. DFC Manager will put it into the car park when it needs to be emptied.

 

  1. PLANNING:

 

APP/L1765/W/17/3184059. Mr T Keet. Appeal for the use of land as a Gypsy and Traveller caravan site consisting of 4 pitches, each containing 1 mobile home, 1 touring caravan, 2 semi-detached utility building, play area and associated development. Land adj. to Berkeley Farm, Durley Street, Durley. Provisional date for Hearing is 27th June, 2018, but this is not confirmed yet.

18/00507/HOU. Mr and Mrs Nicholls. Conversion and extension of attached garage to provide habitable accommodation, ground floor front extension to dining room. First floor extension over dining room and garage to provide an additional bedroom and bathroom. Single oak framed carport with lockable store. Alem House, Durley Street, Durley. Councillors agreed that no comments would be made.

18/00540/HOU. Mr D Stoneman. Extension to rear and side and addition of first floor. Giles Farm, Greenwood Lane, Durley. Councillors agreed that a comment would be made that this is still a loss of an smaller dwelling in the countryside, but the applicant has tried to make the dwelling have less of an impact on the street scene of Greenwood Lane than the previous application.

18/00400/HOU. Mr and Mrs Manzi. 1 ½ storey rear and side extensions, roof alterations including 2 no. front and 2 no. rear dormers and front porch with canopy. Green Acre, Durley Street, Durley. Councillors agreed that no comments would be made.

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN REMINDED EVERYONE THAT THE NEXT MEETING ON 10th APRIL, 2018 WOULD COMMENCE AT 6.30 p.m. WITH THE ANNUAL PARISH ASSEMBLY AT 8.00 p.m. HE THEN DECLARED THE MEETING CLOSED AT 9.30 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 10th OCTOBER, 2017 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY.

5 Parish Councillors, County/District Councillor Humby, the Clerk, Mrs Anne Collins and 5 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Bartlett, DC Miller and DC Mclean.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no
Declarations of Interest made.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 12th SEPTEMBER, 2017 WERE
READ, CONIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Double yellow lines at Beech Corner and end of Manor Road update. DC Miller has informed the Clerk that this is with the Legal Team at WCC. It is hoped that advertising will commence within the next 2 weeks.

(b) Community Pay-back Scheme update. Paint for equipment and Pavilion. Clerk reported that the clearance of the ditches and hedging at the Recreation Ground is nearly completed and on 18th October the volunteers are going to start painting the play equipment, multi-surface equipment and Pavilion. Cllr Charles will liaise with Colin Watts to purchase the paint required.

(c) Encroachment onto Parish Council land. Councillors agreed that a visit should be made as soon as a pathway is cleared. Cllr Charles reminded the resident that they do not have permission to be on Parish Council land and that we have a duty of care for residents who live in the adjoining properties and that the original complaints came from residents who had severe allergic reactions to bees and wasps. Councillors will meet and view the area.

(d) Suggested sites for speed indication sign. Cllr Delmege has been in contact with HCC Highways and is hoping to meet an Officer to discuss possible sites for the signs. Once this is carried out then we can discuss what sort of signs to have and test the Curdridge sign. Costings will also have to be agreed.

(e) Agree siting of seat at Durley Memorial Hall. The Hall Committee agreed that the memorial seat in memory of Pat Parker could be sited opposite the main entrance to the Hall under the tree. Parish Councillors agreed with this decision. The Parker family will install the seat.

(f) Seat and table for Recreation Ground – arrange site visit to agree siting. Grant approved. The seat and table will be arriving this Wednesday so it was agreed that a site visit would be made after its arrival. Clerk will then claim the Grant.

(g) Planning District Coach Tour – Friday 6th October. Report by Cllr Charles. Cllr Charles said that he had visited sites in Winchester, Bishops Waltham, Swanmore and Waltham Chase. He found the trip interesting, but tiring.

(h) CAB AGM – Cllr Delmege reported on the AGM and said that fund raising is still important and getting more difficult to compete with other fund raising organisations. 90% of the income comes from WCC and Parish Councils, but this does not cover the expenditure. Thanks were given for their continued support.

(i) Response to fly-tipping letter has been put in Parish Magazine. Clerk was informed that there was not enough space for the Parish Council to put in a response so it had to be included as a separate sheet of paper. Councillors felt that this was not satisfactory as information from the Parish Council should take priority over some items which are published which have no connection to Durley or could be left until the following month. It was agreed that the situation will be kept monitored.

(j) The Chairman and Clerk reported on the HALC 70th Anniversary Event that they had just attended in Winchester prior to this Meeting. Cllr Charles said that there were two speakers and refreshments. Many Councils were represented.

(k) Botley to BW Bridleway Meeting. Clerk attended the Meeting and gave a Report.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that savings needed to be made within HCC over the next two years so suggestions were being put forward to make these savings. These included School crossing patrols, waste recycling centres and free bus passes. Some of these measures need Policy changes. CC Humby also spoke about average speed cameras and the Sub National Transport Body. CC Humby will also speak to Andy Smith about the lorry count which was agreed for Durley Street.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. There was no separate District Councillors’ Report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Members of the public were present but were invited to speak when their item was raised in the Agenda.

8. CORRESPONDENCE:

(a) Letter of resignation from Cllr Farr. Councillors were disappointed that Cllr Farr was resigning from the Parish Council after 6 years of service to the Durley community. A letter of thanks will be sent to Sue and advertising will commence to fill the vacancy.

(b) External Audit completed and returned. Clerk reported that the External Audit was satisfactory and has been placed on the village noticeboard and website.

(c) Parish Councillor Training – Code of Conduct. Cllr Bartlett attended.

(d) Response regarding Width & Weight restriction through Durley from Cllr Humby. CC Humby said that implementing a weight restriction does not meet the casualty reduction and could not be considered a priority over other safety led schemes. These schemes are not wholly supported by the Police as they are difficult to enforce. HCC also do not wish to displace problems onto other nearby, and perhaps less appropriate routes. Cllr Charles said that Durley has been pushing for a width and weight restriction for many years and some places in Durley Street are impossible for 2 large vehicles to pass. Clerk will ask Andy Smith about the lorry count which was promised. A resident attending said that it was too dangerous for his children to walk from their property to the bus stop outside of The Robin Hood as there is no pavement and the traffic is so fast.

(e) Response from HCC Highways regarding Parsonage Lane. HCC have put in an order to get it cut as it is a safety concern. Clerk reported that the hedge has been cut. The vehicle parking opposite 1 Hazeldene will be followed up by WCC.

(f) Request to HGV Company concerning their lorries. Cllr Pitter spoke to the owner of the Company involved and he was assured that lorries are asked to turn right onto the Winchester Road rather than going through Durley. It appears that the lorries which were seen must have been temporary drivers.

9. SCHOOL REPORT: No School Report was available.

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that there was nothing for Durley, apart from one resident who phoned to say that someone had entered her garden whilst she was out. This should be reported to the Police. Clerk reported that drawing pins had been put into the hole where the key goes in on the Sawmills noticeboard. The problem had been rectified and different drawing pins will be used in future.

11. HIGHWAYS REPORT: Cllr Pitter said that he had met with the resident living in Three Gables, Stapleford Lane regarding the ditch which was dug out by HCC a year ago. The resident suggested that it would be better to fill in the ditch and put a pavement down. Councillors agreed that they would not support this as the flooding of properties was a major concern in this area, and to date there has been no more serious flooding. Clerk will respond to the resident.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. A Meeting will need to be arranged to set the Budget for 2017-18. Clerk will circulate possible dates.

13. HALL: Freezer – this has been emptied and switched off, but Lunch Club are not sure at the moment if they do need a freezer or not. They will let Clerk know. Quote for new window in Committee Room. Cllr Charles will chase this up.

14. RECREATION GROUND: Cllr Watts reported that everything is working well at the moment.

15. PLANNING:

17/02160/HOU. Mr W Croot. Reconstruction and extension of house following a major fire. Ground floor to be extended to side (in line with original building line) and rear to be extended by 2.6m. Hipped roof to be extended with a side and rear dormers. All external materials and finishes are to match the originals. Buena Vista, Durley Brook Road, Durley. Councillors agreed that a comment should be made saying that the extension might over-shadow the property which is adjacent, and this should be a consideration when agreeing the size and mass of the extension. Councillors were also concerned that the work has already commenced before planning permission has been approved.

17/01831/FUL. Mr C Page. Change of use of land to a private gypsy and traveller caravan site consisting of one mobile home, one touring caravan and conversion of part existing stable into utility dayroom. Land to the east of Maybank Cottage, Durley Hall Lane, Durley. Many residents have telephoned objecting to this application, along with residents attending the Meeting and Councillors therefore agreed that an Objection should be made on the same grounds as the previous gypsy site application in Durley Street. There are enough sites allocated within the Winchester District for Gypsies and Travellers within the Winchester Local Plan so there is no need for additional sites.

An Appeal has been lodged against WCC on behalf of Mr T Keet for Refusal of Planning Application (16/03090/FUL) to use land as gypsy and traveller caravan site consisting of 4 pitches, each containing 1 mobile home, 1 touring caravan, 1 semi detached utility building, play area and associated development in field adjacent Berkeley Farm, Durley Street, Durley.

An Appeal has been lodged against WCC on behalf of Mr T Keet against an Enforcement action (17/00051/ENF) on field adjacent Berkeley Farm, Durley Street, Durley. Since the Appeals have been lodged a further mobile home has been installed on the site. The Enforcement Officer has visited and will inform the Planning Inspectorate of the additional mobile home.

17/01519/FUL. Mr Gardener. Amended plans for the erection of a new 3 bedroom detached dwelling with link attached garage following the demolition of the existing garage (Amendment to 16/00940/FUL). Land adjacent to Well Cottage, Mincingfield Lane, Durley. Councillors agreed that no further comments would be made.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 10.30 p.m.