THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13TH August, 2019 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

Cllr Childs (Vice Chairman), Cllr Watts, Cllr Miller, Cllr Brenchley, Cllr Rappini, the Clerk (Mrs Anne Collins), District Councillor Miller and 5 parishioners were present.  In the absence of the Chairman, Cllr Childs acted as Chairman for the Meeting.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Delmege, Cllr Rutherford,

County/District Councillor Humby and District Councillor Mclean.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE MEETING HELD ON 9th JULY, 2019 WERE AGREED AND SIGNED AS A

CORRECT RECORD.

 

  1. MATTERS ARISING:

 

(a)        Update on table/seating at The Sawmills  – Vivien Bartlett will be asked for a Report.  No Report was available.  Councillors agreed that this has not made any progress for a few Meetings and it was agreed that the Clerk would ask Vivien if she would like someone else to take over this project.

 

(b)        Response from HCC regarding advice on parking problems at The Sawmills.  Clerk read out the response from Andy Smith at HCC Highways which stated that there is unlikely to be anything that they can offer e.g. road narrowings or other physical speed reducing measures as they would only be considered if there was a recurring speed-related injury accident history through the road.  This location would not be a priority on their safety programmes.  This was a disappointing response, especially as residents attending the Meeting were there to try and resolve the parking and speeding problems in this area.  There are just not enough parking spaces available for all the workers in the office units.  It was suggested that the SID sign be put up if HCC will allow it so that the speed of vehicles could be monitored.  Clerk will ask HCC.  Cllr Brenchley asked if it might be worth forming a Residents Association for the Sawmills.  The residents attending will see if this is feasible.

 

(c)        Bus stop sign reinstatement – Cllr Childs said that he has received a response stating that the work will be carried out by the end of August.

 

(d)        Emergency Plan for Durley Update – Agree Plan discussed on 29.7.19.  Councillors agreed the Plan and a final copy will be sent to HCC and WCC Emergency Planning Officers.  Clerk has written to the Farmers Home and Robin Hood to ask if they can still be included as Emergency Stations if required.  Neil Ellen has been asked about providing an electric socket for an emergency generator.  Councillors agreed that this should be provided.

 

(e)        Report on Parish Newsletter Meeting held on 29.7.19.  Clerk said that Bishops Waltham use Publisher and do their own Newsletter and copying costs around £300.  Clerk will get a quote for 450 copies so that we are able to decide on how often to produce a Newsletter for Durley.

 

(f)         Broadband speeds in Durley – Cllr Brenchley/Clerk.  Cllr Brenchley reported that he has looked at the suggested website from the last Meeting but felt that it would not be a productive way forward for Durley.  Clerk has chased HCC for a date to hold an Event in Durley, but still there has been no response.  It is still hoped that an Event can be held during October/November so that there can be some publicity.

 

(g)        Dog fouling bins in Durley – Clerk to advise on prices.  Clerk has asked WCC to look at two locations in Durley to see if a dual-use landscape bin can be put in free of charge.

 

(h)        Update on footpaths – Cllr Brenchley/Clerk.  Cllr Brenchley reported that brambles are coming over the footpath across Quob Stables to the Church footpath.  He will contact the landowner and ask for them to be cleared.  Clerk has received a response from the Rights of Way Officer regarding the footpath off Durley Street.  Measurements will be taken and then a response will be sent by the Clerk.  It is hoped that once ownership is established the footpath will be more accessible.

 

(i)         Winchester Green Week 2019 suggestions.  Councillors agreed that a litter picking week would be the best idea as everyone would be able to get involved.  At present the School have the village litter picks, but Cllr Rappini does have some available if needed.  Clerk will advertise the Event.

 

(j)         Skateboard park prices.  Clerk showed information received from a skateboard Company.  Councillors were surprized at the high prices – ranging from £60,000 – £300,000.  It was agreed that to spend such a large sum of money on a small number of residents would not be feasible.  Vandalism was also a consideration and the recently installed skateboard park in Swanmore was used as an example.  However, Councillors would like to provide something for the older children in the village so it was agreed that we would look at suggestions and then discuss them with some youngsters before making a decision.  Additional funding would also need to be applied for to help towards the cost. Clerk will write to Jack Humphries explaining our decision.

 

(k)        Report on Southern Parishes Meeting – Cllr Delmege/Clerk.  Clerk reported that the main topics discussed were Peter Wall talking about the work of the Parish Lengthsman, Grass Cutting Contracts, pot hole repairs, WCC Local Council Update, Eastleigh Local Plan Meeting with WCC and ACSO Sharing.  We have been asked to consider whether we would like to share an ACSO.  It was agreed that Durley does not have a big problem with antisocial behaviour and this was an additional cost that was not felt necessary.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby did not send a Report.

 

  1. DISTRICT COUNCILLORS’ REPORTS:  DC Humby, DC Miller and DC Mclean.  DC Miller reported on the Winchester Surgery and added that the Bishops Waltham Surgery was not being enlarged or relocated at the moment.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Residents attending asked about:

 

(a)        Two residents attended because they were concerned about the parking and speeding of vehicles in The Sawmills.  These issues were address under item 4(b) above.  They also asked about ownership of the courtyard area, along with the parking spaces in this area.  A question was asked if white vans are allowed to be parked in The Sawmills residential area.  Councillors agreed that this should be on their Deeds, but Clerk will ask about the ownership of the courtyard from Persimmon Homes.

 

(b)        A resident present asked about the safety of trees in Manor Road after one had fallen across the road and the electric cables over the weekend.  Clerk said that she had phoned WCC and they have been out and inspected two of their trees this afternoon and a letter will be written to the owner of the remaining tree advising that perhaps a safety inspection should be carried out.

 

  1. CORRESPONDENCE:

 

(a)        Consider Winchester District CAB donation for 2019-20 year.  Cllr Watts proposed we donate £200 as last year.  Cllr Rappini seconded this proposal.  All Councillors present were in agreement, so the Clerk will send off a cheque for £200.

 

(b)        Letter from developer to households in Durley.  Clerk circulated a letter which has been sent to several households in Durley.  This was sent to the Parish Council by a concerned resident.  This was noted.

 

(c)        Parish Connect – August, 2019.  This was circulated via e-mail.

 

(d)        Thank you letter from Durley PCC for the churchyard donation.  This was noted.

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  1. SCHOOL REPORT: No Report available.

 

  1. RECREATION GROUND REPORT: Cllr Watts reported that some work has been carried out on the Pavilion, but the veranda still has to be completed.  Car park renovation work – some of the car park needs additional scalpings as there is a drop between the roadside edge and the car park now that the road has been resurfaced.  Clerk will order some scalpings and these will be distributed in the areas required.  Barbeques – it was agreed to add this item to the Agenda for discussion.  Clerk read out information from our Insurance Company regarding barbeques.  Councillors agreed that it would be impossible to monitor the use and also enforce so it was agreed that we would continue as we do at present and have a no barbeque policy at the Recreation Ground and The Sawmills.

 

  1. SAWMILLS REPORT: Cllr Rutherford did not give a report.  Clerk reported that play equipment repairs

will be carried out during w/c 2.9.19.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts informed Councillors that thefts from vehicles in the area is continuing, although not in Durley.  Scams are always present in various forms.  A Get Safe On-line Campaign will be put on the website for information.

 

  1. HIGHWAYS REPORT: Cllr Rappini reported that some lanes have been surfaced dressed.  Clerk reported on the tree which had fallen over Manor Road over the weekend damaging electric cables.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.  Cllr Rappini asked about the Parish Precept and how we receive it.  Clerk explained how the Budget is set and the Precept applied for from WCC.

 

  1. HALL: Hand driers for the toilets have been fitted.   Painting of main Hall – consider quotes.  Only 1 quote has been received as the other person was too busy and did not wish to quote.  The cost quote is £1,000 with an additional £80 to cover the radiators.  Councillors agreed that we should go ahead with the painting as it is the right time of year to carry out the work, and apply for a County Councillor Grant towards the cost.  Report on  Hall Meeting held on 16.7.19 – Clerk reported on the Hall Meeting stating that the areas discussed were the Hall foyer mat, repairs to worktops and sink panels, the under-stage area, Hall floor, fitting of carbon monoxide alarms and heating timer and fitting of hand driers in the toilets.  The Hall piano has been removed as it was damaged and beyond repair.  Painting of the main room was agreed, and Greg will be asked for a quote to put wood on the stage extension to match the floor.

 

  1. PLANNING:

 

19/01378/HOU.  Mrs. J. Cross.  This proposal is to extend out the rear of the property to provide an orangery style extension.  Well Cottage, Manor Road, Durley.  Councillors had no comments to make on this application.  This has now been GRANTED.

 

19/01415/FUL.  Mr and Mrs Reeves.  Use of land for storage of caravans/camper vans in addition to the agricultural use which would be retained.  Shady Oaks Farm, Durley Brook Road, Durley.  Councillors agreed that a comment should be made stating that we do not object to this application but there should be a cap on the numbers of caravans on the site and we agree with the applicant that 60 is a reasonable number to be a maximum.  We would also welcome some kind of screening to protect those residents who live near to the site.

 

Proposals for land adjacent to Sunnyside, Durley Street, Durley.  No plans have been received so this was not discussed.

 

Response from Planning Officer regarding some recent Planning Application decisions.  Clerk had a telephone call from Nick Parker, Principal Planning Officer stating that Planning Policies do not sometimes allow them to refuse Planning Applications.

 

19/01354/FUL.  Mr Barnard.  Alterations to siting and design of indoor sand school, incorporating stabling and horse welfare facilities approved under application ref.  18/02112/FUL (Retrospective).  Brown Heath Park, Gregory Lane, Durley.  Councillors agreed that a Condition should remain stating that the indoor sand school should be for personal use and not used for a commercial business as we would not wish to see heavy traffic using Gregory Lane or other lanes leading to Brown Heath Park.

 

19/00731/HOU.  Mr Maskell.  Erection of domestic garage on existing hard standing (Amended Plans).  Belmore Cottages, Manor Road, Durley.  REFUSED.  Clerk has received a complaint from a resident stating that footings appear to have been dug.  Councillors agreed that this matter should be brought to the attention of the Enforcement Officer to clarify the situation.

 

19/01612/HOU.  Mr and Mrs Gailer.  Remove existing conservatory and erect a single storey rear extension with a pitch roof extending 6.15m long with roof lights in a vaulted ceiling with grey windows and doors.  Natal, Durley Street, Durley.  Councillors had no comments to make on this Application.

 

A resident has informed the Parish Council that Church Copse has been advertised in the Hampshire Chronicle as “coming soon”.

 

  1. THERE BEING NO FURTHER BUSINESS THE VICE CHAIRMAN DECLARED THE MEETING

CLOSED AT 9.49 p.m.

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th JULY, 2019 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

Cllr Delmege (Chairman), Cllr Childs, Cllr Watts, Cllr Miller, Cllr Rutherford, Cllr Rappini, Cllr Brenchley, the Clerk (Mrs Anne Collins), District Councillor Miller, District Councillor Mclean and 4 parishioners were present.  Kirstie Baines (Headteacher) was also in attendance.

 

  1. APOLOGIES FOR ABSENCE: Apologies for absence were received from County Councillor/District

Councillor Humby.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE PREVIOUS MEETING HELD ON 11th JUNE, 2019 WERE AGREED AND

SIGNED AS A CORRECT RECORD.

 

  1. MATTERS ARISING:

 

(a)        Update on table/seating at The Sawmills  – Clerk has been in touch with Vivien Bartlett and she will update Councillors at the August Meeting as she has been on holiday and started a new job but hopes to make progress on this project.

 

(b)        Report on Meeting with businesses at The Sawmills regarding parking issues.  Notes of the Meeting have been circulated to Councillors.  It was felt that the Meeting had been useful and Councillors agreed that Drew Smith should be asked if they have been able to make any progress in finding additional spaces to use from businesses who were not using their full allocation.  The Clerk would write to all the businesses as only 3 responded to our previous letter.  The Clerk would ask HCC if they were able to visit the site and suggest ways in which the traffic could be slowed down through the development.  CC Humby will also be copied in.

 

(c)        Bus stop sign reinstatement – Cllr Childs reported that he has received a response and now has been allocated a Job Number.  He will keep chasing until the sign is reinstated.  After a complaint from a resident the Clerk asked the Parish Lengthsman to cut the grass verge and clear the tarmac plinth at the bus stop so that anyone waiting can be seen.  This has been done.

 

(d)        Updating of Emergency Plan and confirm Meeting to update Plan.  Clerk will circulate possible dates.

 

(e)        Confirm Meeting for Parish Council Newsletter.  Clerk will circulate dates as in item 4(d) above.

 

(f)         75th Anniversary of VE Day Commemorations Meeting – Chairman/Clerk to report.  A Meeting was held on 1.7.19 with various organisations within Durley and ideas were discussed as to how Durley might be able to commemorate this Event.  The Event will take place on 8th, 9th and 10th May, 2020.  Suggestions were put forward and these will be discussed further at the next Meeting which will be on 23.9.19.

 

(g)        Broadband speeds in Durley – Cllr Brenchley read out a quote from our website designer to include a new page for residents to complete regarding their broadband speeds.  The total cost was £339.00.  Councillors agreed that this was expensive and we would not get value for money so it was agreed that Cllr Brenchley would look at using “Think Broadband” to try and get some broadband speeds from residents as this was a free service. Clerk has asked for a response to her e-mail asking for dates to hold an Event in Durley with the HCC Broadband Team and they are going to come back to us with a date, but they are a small team so this might take a while.

 

(h)        Dog fouling bins in Durley.  The cost of providing the red dog waste bins is approximately £300 per bin and to empty them it will be £7.00 per time.  Councillors felt that perhaps a dual purpose bin might be better so Clerk will ask for prices for these bins.

 

(i)         Response regarding attendance at PC Meetings by PCC representative.  Clerk wrote to Jamie Balfour and he informed the Chairman and Clerk that he felt that it was not necessary to give a Report at each Meeting, but perhaps a yearly Report would be better.  He felt that there is a good rapport with PCC and PC members and if there were any issues to discuss during the year they are addressed at the time.

 

(j)         Update on footpaths reported – Cllr Brenchley reported that some of the footpaths which are overgrown have been cut, or are going to be cut by the Parish Lengthsman .  Clerk reported that residents had asked why the trig point was no longer included in the footpath across the former Turf Farm.  A letter was written to the new owner and he has agreed to make a triangular piece so that the trig point is included.  Clerk will write a letter of thanks.  A resident at the Meeting asked about various footpaths in Durley and it was agreed that the landowner will be asked about one off Durley Street to see if anything can be done where the cattle have damaged the ground.  The footpath going alongside The Hedges and The Old Chapel needs to be cut back so the owners will be written to.  The footpath by Stapleford Farmhouse also needs cutting.  The hedge at the end of the footpath/cycleway in Parsonage Lane is overhanging the path.  This is the responsibility of HCC, but as this will take a long time Clerk will ask Peter to cut it back from the path.

 

(k)        Report on Local Councils’ Conference – Cllr Delmege/Clerk.  Cllr Delmege, Cllr Watts and the Clerk attended the Conference in Winchester and the main issues brought to our attention were the introduction of the new Officers, the Residents’ Survey results, Emergency Planning in parishes, Environmental Services Update and the Local Plan update.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby.  There was no County Councillor Report available.

 

  1. DISTRICT COUNCILLORS’ REPORTS:  DC Humby, DC Mclean and DC Miller.  DC Mclean informed Councillors of the new Officers at WCC after the recent Elections.  He also spoke about the Climate Change Emergency which WCC have adopted.  DC Mclean is still on the Planning Committee and WCC are going to trial having Planning Meetings in the evenings from 5.30 p.m. starting in October.  DC Miller said that the Lower Lane planning application in Bishops Waltham is proceeding.  There will be a Parking Review and comments will be welcome.  Although Durley has no public car parks, the Bishops Waltham car park does affect Durley residents.  The Sports Centre in Winchester is progressing.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no additional issues raised by residents.

 

  1. CORRESPONDENCE:

 

(a)        Information regarding Winchester Green Week 2019.  This was noted and it was agreed that suggestions would be sought for our next Meeting.

 

(b)        Dog fouling stickers.  Councillors agreed that we would not put in an order.

 

(c)        Invitation to Durley School Play – 8th July, 2019.  4 Councillors and the Clerk attended this Event on behalf of Durley Parish Council.  Councillors who attended enjoyed the Play and Clerk will write and thank the School for the invitation and congratulate the pupils on their performance.

 

(d)        WCC Parish Connect – July, 2019.  This was circulated via e-mail.

 

(e)        Curdridge mini-bus for sale.  It was agreed that this should be brought to the attention of the Southern Parishes Group as smaller parishes could share the mini bus if viable.

 

(f)         Parish Councillor Training – Wednesday 24th July at Whiteley.  Councillors will get in touch with the Clerk if they are able to attend.

 

(g)        Clerk read out a letter from a resident living in The Sawmills who had comments to make about the picnic benches and speeding in The Sawmills.  The comments were noted.  Clerk will respond to the resident.

 

(h)        A letter was received from an 11 year old resident who asked if the Parish Council could consider a skateboard park in Durley.  Councillors agreed that they would give this suggestion some consideration and Clerk will ask advice from WCC and BWPC as they have installed a skateboard park.  A response will be sent to the resident.

.

  1. SCHOOL REPORT: Kirstie gave a School Report informing Councillors that an Offstead Inspection and a Church Inspection have been carried out recently.  Pupil numbers are 121 at present and in September, 2019 the numbers are anticipated to be 123 or 124.  There is a new School being opened in September at Boorley Park which will accommodate one Class of Reception children.  A new Assistant Headteacher will be starting at Durley School in September to replace the present one who is moving to be a Headteacher at Sparsholt School.  Kirstie said that the children would be interested in carrying out a litter pick from the School to the Sawmills.  Clerk will drop the litter picks off to Kirstie ready for the children to use.

 

  1. RECREATION GROUND REPORT: Cllr Watts reported that the swing seats have been cut in places and that the Pavilion locks were forced.  The locks have now been replaced.  The damaged shower tray has been replaced.  There are some tree branches which are over-hanging the Recreation Ground so Peter will be asked if these could be cut back.  The owner of the trees is happy that the branches are cut off.

 

  1. SAWMILLS REPORT: Cllr Rutherford reported that play area checks were satisfactory.  Quote for play equipment climbing steps from Playdale – Clerk said that the quote for the work was £716.53 and this includes delivery and fitting.  All Councillors agreed that this should be purchased and installed.  Clerk will contact Playdale and place an order for the work.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that there has been some thefts in the village recently so she warned residents to be vigilant and keep doors, windows and vehicles locked. Stolen number plates and car wheel nuts being loosened on vehicles is also a problem at the moment.  After writing to our PCSO visits were made to the Recreation Ground and she will continue to monitor the situation.

 

  1. HIGHWAYS REPORT: Cllr Rappini said that he has reported one pot hole, but will keep checking the roads and lanes and report any issues that he finds.  Surface dressing is being carried out on some of the roads at the moment.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.  Agree 2019 donation towards the churchyard maintenance.  Cllr Rutherford proposed that we give £200 the same as last year and Cllr Watts seconded this proposal.  All Councillors were in agreement.  Clerk will send on the donation.

 

  1. HALL: Hand driers for the toilets will be discussed at the Hall Meeting after quote has been received from Neil Ellen.   Painting of main Hall to be discussed at the Hall Meeting on 16.7.19.

 

  1. PLANNING:

 

19/00990/HOU.  Mr K Kurn.  A side extension and internal alterations to house (resubmission).  Peach Cottage, Durley Street, Durley.  GRANTED.

 

APP/L1765/W/18/3206530 – Mr C Page.  Change of use of land to a private gypsy and traveller caravan site consisting of one mobile home, one touring caravan and conversion of part existing stable into utility dayroom.  Land to the east of Maybank Cottage, Durley Hall Lane, Durley.  THIS APPLICATION HAS BEEN WITHDRAWN.

 

19/01027/FUL.  Mr Churcher.  Proposed barn and storage.  Woodlands, Greenwood Lane, Durley.

GRANTED.

 

19/00845/FUL.  Mr Beazley.  Proposed change of use of existing detached Dwelling to use for holiday letting accommodation with associated parking.  Greenwood Farm, Greenwood Lane, Durley.  GRANTED.

 

19/01415/FUL.  Mr C Reeves.  Use of land for storage of caravans/camper vans in addition to the agricultural use which would be retained.  Clerk received this Application via e-mail half an hour before the Meeting, but the plans were not uploaded so Councillors were not able to view the full Application.  It was agreed that Councillors would view the plans before making a decision.

 

Councillors were disappointed at some of the recent decisions made by the Planning Officers and the Clerk was asked if someone from the Planning Department would be able to come to a Meeting to discuss our concerns.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT

10.15 p.m.

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th JANUARY, 2019 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

4 Parish Councillors, the Clerk – Mrs Anne Collins, District Councillor Miller and 2 parishioners were present.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from CC Humby, DC Mclean, Cllr Bartlett, Cllr

Smith and Cllr Clegg. Apologies were received from Kirstie Baines and Nick Apps after the Meeting.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE PREVIOUS MEETING HELD ON 11th DECEMBER, 2018 WERE READ CONFIRMED AND SIGNED AS A CORRECT RECORD.

 

  1. MATTERS ARISING:

 

(a)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not at the Meeting to give an update.

 

(b)        Enquiry made to the Forestry Commission regarding Church Copse Report due by 12.12.18. Clerk read out the response from the Forestry Commission stating that they were waiting to hear back from the CPS. A resident gave Parish Councillors more information so this will be passed onto the Forestry Commission.

 

(c)        Update on Broadband questionnaire for Durley residents on website – Cllr Pitter/Andy Burton/Clerk and Jon from the website Company are going to meet to set up the questions to put on the Survey Monkey. It is hoped that David Ashe (Chairman of Upham PC) might be able to help with the questions.

 

(d)        Response from WCC regarding Parking Conditions at The Sawmills. Clerk has received a response from the Planning Department confirming that there were no Conditions put on the Planning Application regarding parking. DC Miller offered to look at the problem and see if “residents only” parking could be imposed, or any other restrictions.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby. There was no Report available. DC Miller did say

that the Dragon Patcher is coming soon to repair pot holes.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Miller gave the District Council Report and he stated that the Sports Centre building will commence in mid-March and it is anticipated that finances will break even in 40 years. Outline Planning Permission is being sought for the Station Approach regeneration. Funding has been applied for to build more Council houses at Knowle and £100,000 has been approved for the car park at the Jubilee Hall in Bishops Waltham.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Two residents who attended the Meeting informed Councillors of tyres which have been dumped in Church Road and comments were made about the general litter in the lanes of Durley. The lay-by opposite the Church is also targeted for anti-social behaviour and litter. The Police will be informed so that they can visit the lay-by during the evening.

 

  1. CORRESPONDENCE:

 

(a)        Draft Licensing Policy for Consultation – sent via e-mail. There were no comments made.

 

(b)        Draft Statement of Principles for Consultation – sent via e-mail. This was noted.

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  1. SCHOOL REPORT: Grants for crossing and lights – Clerk reported that she has asked for CIL Funding to be considered. WCC advised that HCC should be asked, but when Clerk asked they have spent all their CIL Funding for this year so referred the Clerk back to WCC. Clerk is waiting for a response from WCC. DC Miller offered to investigate CIL Funding so Clerk will send on details to him. Laminated speed signs have been printed and will be delivered to the School shortly.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that scams pretending to be from the HMRC and BT are the most prolific ones at the moment.

 

  1. HIGHWAYS REPORT: Cllr Pitter said that pot holes have been reported. Clerk said that Calcot Lane is to be closed on 10th January. Village Entry signs update – Andy Burton has been in touch with HCC to ask if the agreed signs are acceptable. When a response is received an order will be placed. The kerb has been dropped at Beech Corner after a request from the Parish Council.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

 

  1. HALL: Hall floor progress – confirmation of Grants and funding available. Clerk reported that she has secured Funding for £16,000 towards the cost (comprising £10,000 Lottery Funding, £1,000 County Councillor Grant, £3,000 from a donation, £2,000 from Durley Entertainments Committee). Clerk will also approach the BW Rotary to see if they will contribute. Councillors agreed that the work should now be programmed in the Hall diary and a date set. The cost is £21,080 and if no other funding is available then the Parish Council will pay the remaining £5,080. Clerk will arrange a Meeting with the Contractor and Hall Committee to agree terms and conditions. Fencing alongside field – no quote has been received yet from the land owner. Update on repair/replacement of solar panel on roof – Cllr Pitter, Clerk and Neil Ellen are meeting representatives at the Hall to consider our options. It is hoped that the present system can be repaired.

 

  1. RECREATION GROUND: Cllr Watts reported that access is still being gained by an unauthorised entrance. Peter will be putting in a shrub and fencing as suggested by our Solicitor. Clerk will ask for this to be done as soon as possible. Repairs to veranda outside of Pavilion – this will be done as soon as help is available. Fencing alongside swings in the Sawmills Play Area has been completed.

 

  1. PLANNING:

 

18/02747/HOU. Mr and Mrs Gamblin. Single and two-storey side extension, enlarge front porch. Northside, Stapleford Lane, Durley. Councillors agreed that drainage in this area is a big consideration and we would not wish to see any development that would cause additional flooding issues in this area. A comment will be made so that drainage is a major consideration.

 

18/02373/HOU. Mr & Mrs Evans & Helesfay-Evans. Single storey front and rear extensions. New Strathcona, Durley Brook Road, Durley. GRANTED.

 

18/02185/FUL. Mr and Mrs Beazley. Proposed Additional dwelling using existing access with retention of existing dwelling using existing separate access. Greenwood Farm, Greenwood Lane, Durley. WITHDRAWN.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT

9.55 P.M.

 

THE MINUTES OF THE ANNUAL GENERAL MEETING OF DURLEY PARISH COUNCIL HELD ON TUESDAY 14th MAY, 2019 IN THE KEN STAINER SUITE OF DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

Cllr Watts, Cllr Childs, Cllr Rutherford, Cllr Miller, Cllr Rappini, Cllr Brenchley, the Clerk (Mrs Anne Collins) and 10 parishioners were present at the Meeting.

 

  1. ELECTION OF OFFICERS:

 

As this was a new term of office and the out-going Chairman was not present Cllr Watts (outgoing Vice Chairman) started the Meeting. She asked everyone to introduce themselves to members of the public and other Councillors present. The Election of Chairman then took place.

 

Chairman – Cllr Watts proposed Cllr Delmege and Cllr Rappini seconded this proposal. There was a proposal from Cllr Brenchley for Cllr Childs, but as there was no seconder Cllr Delmege was duly Elected.

 

As Cllr Delmege was not able to be at the Meeting Councillors were happy that Cllr Watts continued to chair the Meeting in his absence.

 

Vice Chairman – Cllr Brenchley proposed Cllr Childs. Cllr Rappini seconded this proposal and Cllr Childs was duly Elected.

 

Hall Management Committee Chairman Cllr Brenchley proposed Cllr Miller. Cllr Rappini seconded this proposal and Cllr Miller was duly Elected.

 

Hall Management Committee Vice Chairman – Cllr Miller proposed Cllr Rutherford. Cllr Rappini seconded this proposal and Cllr Rutherford was duly Elected.

 

Cllr Miller and Cllr Rutherford asked about the Management Committee as they were new to the Committee. The Clerk explained that there are members already on the Committee and hopefully they will continue to help with the Hall. Cllr Rappini said that he would be willing to help with the Hall Committee.

 

Highways Officer – Cllr Brenchley proposed Cllr Rappini. Cllr Childs seconded this proposal and Cllr Rappini was duly Elected.

 

Footpaths Officer – Cllr Watts proposed Cllr Brenchley. Cllr Rappini seconded this proposal and Cllr Brenchley was duly Elected. Cllr Rappini also offered to help with the footpaths if required.

 

Recreation Ground Chairman – Cllr Miller proposed Cllr Watts. Cllr Rutherford seconded this proposal and Cllr Watts was duly Elected.

 

Sawmills Representative – Cllr Rappini proposed Cllr Rutherford. Cllr Watts seconded this proposal and Cllr Rutherford was duly Elected.

 

Transport Representative – Cllr Brenchley proposed Cllr Childs. Cllr Watts seconded this proposal and Cllr Childs was duly Elected.

 

As this is a new term of office Councillors signed a new Acceptance of Office Form and agreed to abide by the Durley Parish Council Code of Conduct. All Declaration Forms were signed apart from Cllr Delmege who was not able to attend the Meeting. Clerk will obtain his when he returns from holiday.

 

  1. Congratulate recently elected District Councillor – David Mclean. Clerk will send a letter of congratulations to DC Mclean as he was not able to attend the Meeting.

 

  1. APOLOGIES FOR ABSENCE: Apologies were sent from Cllr Delmege who was on holiday, and County/District Councillor Humby, District Councillor Mclean and District Councillor Miller who all had to attend a Meeting at Winchester City Council.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Interests Declared regarding items on the Agenda.

 

  1. THE MINUTES OF THE MEETING HELD ON TUESDAY 9th APRIL, 2019 WERE READ, CONFIRMED AND SIGNED AS CORRECT.

 

  1. MATTERS ARISING:

 

(a)        Seating and table at The Sawmills. Former Cllr Bartlett was meeting with the businesses in The Sawmills so it was agreed to ask her how the meetings were going and then report back.

 

(b)        Church Copse replanting – no further update from Defra. As the trees have been replanted and Defra will be monitoring the situation this item will be taken off the Agenda until there is something new to report.

 

(c)        Parking problems within The Sawmills – arrange a Meeting date with businesses. Clerk has received 3 responses from businesses who are willing to attend a Meeting with Councillors to discuss ways to resolve this issue. It was agreed that the Clerk will circulate dates to Councillors and then arrange a Meeting with the 3 businesses.

 

(d)        Bus stop sign reinstatement in Durley Street. Clerk reported that the bus stop appears to have disappeared, but we do not know why. Clerk will contact former Cllr Pitter to see if he has any update as he reported this problem.

 

(e)        Pavement outside of Millway has been repaired. Councillors were pleased that this was carried out so promptly.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby – There was no Report available.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. There was no Report available.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Some residents attended for no particular reason and other residents attended to hear a Planning Application which will be discussed later in the Agenda. One resident asking about parking in Manor Road and the School. Councillors explained that Durley Parish Council has been trying to achieve better parking outside of the School for many years and it is better now than in the past. Manor Road parking is really up to the residents to park considerately.

 

Cllr Childs asked if the Public Participation section of the Agenda could go at the beginning of the Agenda. Clerk said that we do alter the order of the Agenda for the County and District Councillors if they have to attend the Bishops Waltham Parish Council Meeting on the same evening. This item will be put on the Agenda for the next Meeting.

 

Cllr Brenchley asked if we could consider a periodic Newsletter like Allbrook Parish Council. This is a printed booklet type document which could be circulated to each household in Durley. We have in the past produced a Newsletter on A4 sheets, but stopped doing it as most ended up in the bins. Councillors were agreeable to providing a Newsletter again and this will be discussed as an Agenda item at the next Meeting.

 

  1. CORRESPONDENCE:

 

(a)        Hampshire Association of Local Councils Affiliation fees 2019/20

and National Association of Local Councils levy for 2019/20. Clerk read out the Levy for 2019/20 and it was agreed that this should be paid.

 

(b)        Village of the Year 2019 Competition. It was agreed that it would be good to participate but it would need all the village organisations to participate. Clerk will advertise our interest and see what response we get before committing to enter.

 

(c)        Driver Skills Event – 28th May, 2019. Clerk has advertised this Event on the website and on the village noticeboard for interested residents.

 

(d)        75th Anniversary of VE Day on 8th – 10th May, 2020. It was agreed that this should be a village Event like the WW1 Commemorations. Requests for help will be put in the Parish Council Report, noticeboards and website. It was suggested that perhaps this Event and the Village of the Year Competition could be a combined advertisement for any interested residents and organisations.

 

(e)        Victim Support – donation request. It was agreed that we would not be able to give a donation at this time.

 

(f)        Updating of Emergency Plan for Durley. It was agreed that as this is a new

term of Office for Councillors we should update the current Emergency Plan with updated contacts and details. There is also a need to update the vulnerable residents who might need assistance in an emergency. Clerk will write a letter to residents as we have done previously and Councillors will distribute.

 

(g)        An e-mail was received regarding slow broadband speeds in Gregory Lane. Councillors agreed that because Durley residents have varying speeds and we come under 2 different exchanges it is difficult to know how to help. Cllr Brenchley suggested that perhaps we could ask for residents to go onto the website and confirm their current speeds so that we could see what speeds residents are achieving in various parts of Durley. Andy Burton would need to be contacted to see if this could be carried out on the website. Cllr Brenchley offered to ask him.

 

(h)        Local Councils’ Conference – 18th June, 2019 at 4.00 p.m. Cllr Watts and Cllr Childs offered to attend, along with the Clerk. However, if Cllr Delmege wished to attend then Cllr Watts would step down. Clerk will book for 2 Councillors and the Clerk and ask if there is a reserve list.

 

  1. SCHOOL REPORT: There was no School Report. Clerk said that there is no result yet on the Grant Application for the School Crossing from the CIL Fund.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that unfortunately a horse was shot at in Durley Street recently, theft of dogs is a problem, and general thefts in the area – which involves a white van with Highways Maintenance on the back (which is nothing to do with HCC Highways). Cllr Watts also said that some scams are also being circulated. Any useful information to residents will be put on the website.

 

  1. HIGHWAYS REPORT: Village gateway signs – Clerk reported that Andy Burton now has the new Village Entry signs, and is hoping to install them shortly along the main road through Durley.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Clerk will arrange for Bank signatories to be updated to new Parish Councillors.

 

  1. HALL: Hall floor – help needed to clear Hall on Sunday 19th May after 5.30 p.m. Some Councillors were able to help with the clearing-out of the Hall. Former Councillors Pitter and Charles are happy to oversee the work and help with the clearing out. The tree in the Hall car park has been crowned. Clerk reported that the Hall and car park has now finally been registered with the Land Registry.

 

  1. RECREATION GROUND: Cllr Watts reported that we are still waiting for the metal plate for the veranda of the Pavilion. If we cannot get the plate soon we might have to look for an alternative material. Capsules are still being found at the Recreation Ground. The dog fouling sign will be moved from the Recreation Ground to the Sawmills as agreed. Cllr Watts will move this. It was suggested that more dog bins be available around the village. Clerk will look into costings for the next Meeting.

 

  1. PLANNING:

 

18/02363/OUT. Messrs Hamal, Butler and Emmett. Construction of dwelling. Land west of the Farmers Home Public House, Heathen Street, Durley. REFUSED.

 

19/00731/HOU. Mr M Maskell. Erection of domestic garage on existing hard standing. Rear of Belmore Cottages, Manor Road, Durley. After listening to residents who attended the Meeting Councillors agreed that comments should be made regarding the size and mass of the garage, is there a real need as there are garages already next to 1 and 2 Belmore Cottages, the proposed garage is elaborate, the position is right in view of neighbouring properties, there is already a number of additional buildings on this piece of land and Councillors agreed that it is overdevelopment of the site and to add another building would create a back-filling development.

 

18/02674/FUL. Ms K Kelly. Conversion of outbuildings to create a single, 2 bed dwelling, to include the sub-division of the site and setting out of a curtilage to provide amenity space and parking for each dwelling. 2 Lower Farm, Parsonage Lane, Durley. REFUSED.

 

18/02928/FUL. Mr P Taplin. Demolition of existing derelict farm buildings; and the erection of a new livestock building, covered manure store, silage clamp, a principal farmhouse, new landscaping and associated works. Durley Manor Farm, Manor Road, Durley. GRANTED.

 

19/00573/HOU. Mr A Shawyer. Single storey front extension. Oaktree Lodge, Snakemoor Lane, Durley. GRANTED.

 

19/00835/FUL. Mr Marsh. Demolition of the existing two storey semi-detached dwellings (1×2 bed and 1×3 bed) and outbuildings and erection of one two bed bungalow and one five bed chalet bungalow. Erection of detached garage to the rear of plot 2 with revised vehicular accesses from Church Lane. Church Farm Cottages, Church Lane, Durley. Councillors had no comments to make on this application.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING

CLOSED AT 10.30 p.m.

 

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th JANUARY, 2019 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

4 Parish Councillors, the Clerk – Mrs Anne Collins, District Councillor Miller and 2 parishioners were present.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from CC Humby, DC Mclean, Cllr Bartlett, Cllr

Smith and Cllr Clegg. Apologies were received from Kirstie Baines and Nick Apps after the Meeting.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE PREVIOUS MEETING HELD ON 11th DECEMBER, 2018 WERE READ CONFIRMED AND SIGNED AS A CORRECT RECORD.

 

  1. MATTERS ARISING:

 

(a)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not at the Meeting to give an update.

 

(b)        Enquiry made to the Forestry Commission regarding Church Copse Report due by 12.12.18. Clerk read out the response from the Forestry Commission stating that they were waiting to hear back from the CPS. A resident gave Parish Councillors more information so this will be passed onto the Forestry Commission.

 

(c)        Update on Broadband questionnaire for Durley residents on website – Cllr Pitter/Andy Burton/Clerk and Jon from the website Company are going to meet to set up the questions to put on the Survey Monkey. It is hoped that David Ashe (Chairman of Upham PC) might be able to help with the questions.

 

(d)        Response from WCC regarding Parking Conditions at The Sawmills. Clerk has received a response from the Planning Department confirming that there were no Conditions put on the Planning Application regarding parking. DC Miller offered to look at the problem and see if “residents only” parking could be imposed, or any other restrictions.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby. There was no Report available. DC Miller did say

that the Dragon Patcher is coming soon to repair pot holes.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Miller gave the District Council Report and he stated that the Sports Centre building will commence in mid-March and it is anticipated that finances will break even in 40 years. Outline Planning Permission is being sought for the Station Approach regeneration. Funding has been applied for to build more Council houses at Knowle and £100,000 has been approved for the car park at the Jubilee Hall in Bishops Waltham.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Two residents who attended the Meeting informed Councillors of tyres which have been dumped in Church Road and comments were made about the general litter in the lanes of Durley. The lay-by opposite the Church is also targeted for anti-social behaviour and litter. The Police will be informed so that they can visit the lay-by during the evening.

 

  1. CORRESPONDENCE:

 

(a)        Draft Licensing Policy for Consultation – sent via e-mail. There were no comments made.

 

(b)        Draft Statement of Principles for Consultation – sent via e-mail. This was noted.

.

  1. SCHOOL REPORT: Grants for crossing and lights – Clerk reported that she has asked for CIL Funding to be considered. WCC advised that HCC should be asked, but when Clerk asked they have spent all their CIL Funding for this year so referred the Clerk back to WCC. Clerk is waiting for a response from WCC. DC Miller offered to investigate CIL Funding so Clerk will send on details to him. Laminated speed signs have been printed and will be delivered to the School shortly.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that scams pretending to be from the HMRC and BT are the most prolific ones at the moment.

 

  1. HIGHWAYS REPORT: Cllr Pitter said that pot holes have been reported. Clerk said that Calcot Lane is to be closed on 10th January. Village Entry signs update – Andy Burton has been in touch with HCC to ask if the agreed signs are acceptable. When a response is received an order will be placed. The kerb has been dropped at Beech Corner after a request from the Parish Council.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

 

  1. HALL: Hall floor progress – confirmation of Grants and funding available. Clerk reported that she has secured Funding for £16,000 towards the cost (comprising £10,000 Lottery Funding, £1,000 County Councillor Grant, £3,000 from a donation, £2,000 from Durley Entertainments Committee). Clerk will also approach the BW Rotary to see if they will contribute. Councillors agreed that the work should now be programmed in the Hall diary and a date set. The cost is £21,080 and if no other funding is available then the Parish Council will pay the remaining £5,080. Clerk will arrange a Meeting with the Contractor and Hall Committee to agree terms and conditions. Fencing alongside field – no quote has been received yet from the land owner. Update on repair/replacement of solar panel on roof – Cllr Pitter, Clerk and Neil Ellen are meeting representatives at the Hall to consider our options. It is hoped that the present system can be repaired.

 

  1. RECREATION GROUND: Cllr Watts reported that access is still being gained by an unauthorised entrance. Peter will be putting in a shrub and fencing as suggested by our Solicitor. Clerk will ask for this to be done as soon as possible. Repairs to veranda outside of Pavilion – this will be done as soon as help is available. Fencing alongside swings in the Sawmills Play Area has been completed.

 

  1. PLANNING:

 

18/02747/HOU. Mr and Mrs Gamblin. Single and two-storey side extension, enlarge front porch. Northside, Stapleford Lane, Durley. Councillors agreed that drainage in this area is a big consideration and we would not wish to see any development that would cause additional flooding issues in this area. A comment will be made so that drainage is a major consideration.

 

18/02373/HOU. Mr & Mrs Evans & Helesfay-Evans. Single storey front and rear extensions. New Strathcona, Durley Brook Road, Durley. GRANTED.

 

18/02185/FUL. Mr and Mrs Beazley. Proposed Additional dwelling using existing access with retention of existing dwelling using existing separate access. Greenwood Farm, Greenwood Lane, Durley. WITHDRAWN.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT

9.55 P.M.

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 12th MARCH, 2019 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

7 Parish Councillors, the Clerk (Mrs Anne Collins), County/District Councillor Humby and 3 parishioners were present.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from District Councillor Mclean, District

Councillor Miller, Kirstie Baines and Nick Apps.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE MEETING HELD ON 12th FEBRUARY, 2019 WERE CONFIRMED AND

SIGNED AS A CORRECT RECORD.

 

  1. MATTERS ARISING:

 

(a)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett reported that a table and bench set will be donated by Solent Design. Councillors appreciated this offer from Martin Reynolds and once the bench/table is installed we will put something in the Parish Magazine. It is hoped that other businesses will make a donation. Durley Parish Council will also purchase a bench/seat for the green.

 

(b)        Report on Church Copse. There has been some planting on the site, however prosecution will still be available if compliance is not adhered to. Durley Parish Council was thanked for all their support and hard work in getting this issue to a satisfactory conclusion by residents attending the Meeting.

 

(c)        Parking in the Sawmills – suggestions from Simon Finch, WCC. Clerk read out the e-mail response from Simon and it was agreed that a letter to residents living in The Sawmills outlining the options that we have available might be the best way forward. It was also suggested that a letter be written to the PCC asking if they would consider making some additional parking spaces where there is currently rubble just outside of the kitchen.

 

(d)        Report on Planning Forum at Winchester on 5.3.19 – Cllr Charles/Clerk attended the Forum and they informed Councillors that Planning Enforcement issues, especially illegal traveller sites was a problem in many parishes. WCC Officers said that Enforcement Officers were difficult to recruit and retain. The Parish Charter was also discussed.

 

(e)        Update on erosion of verges in Durley. After the Parish Council response to a Planning Application the applicant had responded stating that he would speak to his tractor drivers about the speed of their tractors, but also said that there are other drivers who drive at speed. The applicant also reassured Parish Councillors that the manure coming onto the site would cease once the cattle have all moved to the Farm in Durley.

 

(f)         Complaint against HCC regarding hedge in Parsonage Lane. Clerk referred the complaint after last month’s Meeting to HCC Highways and the response was read out to Councillors. Councillors agreed that information will be given to CC Humby and he will speak to HCC about the best way forward to resolve this issue. Clerk will inform the complainant that as there is no access at this point it would set a precedent for the future if we allow an access to be made.

 

(g)        HCC Highways Meeting (13.3.19). Cllr Delmege offered to attend as Cllr Pitter was not able to go along.

 

(h)        WCC Local Plan Meeting (13.3.19). Cllr Charles and the Clerk are attending.

 

(i)         Cllr Watts said that the bus stop sign is still down along Durley Street. Cllr Smith has reported this and will chase up.

 

(j)         Cllr Delmege said that the Curdridge mini bus is available for sale. Cllr Charles will speak to the Curdridge Chairman and find out more information as it might be useful for some of the smaller parishes to get together if they wish to use a mini bus for their residents.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby went into detail about the Budget Setting and how

budgets have been reduced and savings need to be made, which is difficult when a large amount is needed for education and social care. 2 new Dragon Patchers have been purchased and one will be based in the Bishops Waltham Depot. The HCC Workshop is on 13th March in Winchester. Cllr Smith asked about the pavement repairs in Parsonage Lane to Whitegates. Cllr Smith will send on the photographs and information she has sent to WCC to the Clerk so that it can be forwarded onto CC Humby to follow up.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby reported that a Full Council had approved the Budget and the Gypsy and Traveller Paper has gone through.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.

 

A resident asked about the office development in Church Lane, along with the new tarmac driveway.

Clerk will refer this to the Enforcement Officer, although there is planning permission for an office development on the site which was passed some years ago.

 

  1. CORRESPONDENCE:

 

(a)        Winchester Strategic Assessment Plan – sent via e-mail. This was noted.

 

(b)        Fly-tipping in River Hamble – Calcot Lane. Clerk said that she had received photographs from a

resident showing the fly-tipping which had been thrown in the river. The Environment Agency was informed and investigation officers attended. The fly-tipping has now been removed. Councillors agreed that this is disgraceful behaviour and hope that a prosecution will follow.

 

(c)        Response regarding salt bin alongside Wintershill. Clerk reported that HCC Highways will

relocate the salt bin onto more level ground.

 

(d)        Election Nomination forms are available from the Clerk. The Election has been advertised on

the noticeboards and in the Parish Magazine. Clerk will be taking the Durley and Upham Nominations up to Winchester on 1st April so needs the Forms returned to her by 31st March.

.

  1. SCHOOL REPORT: There was no School Report. Clerk said that there was no update on the CIL Funding for the School crossing as the Meeting is in April.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts informed Councillors that vehicle and motorbike theft is on the rise, along with numberplates and hub cap being stolen. Keeping your possessions safe and making sure that your property is checked whilst you are away is advised.

 

  1. HIGHWAYS REPORT: Cllr Pitter reported that some of the roads and lanes in Durley are going to be surfaced dressed. Village Entry signs update – Clerk said that she had not received any update. The pot hole outside of White Owl Cottage, Parsonage Lane has still not been repaired. Cllr Pitter will report this again. Parking on the double yellow lines outside of The Robin Hood and Beech Corner Garage has been good, but a few cars are starting to park there again. Clerk was asked to write to The Robin Hood and the Garage to inform them that we will enforce and report any regular offenders.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

 

  1. HALL: Hall Meeting Report held on 6.3.19 – Cllr Smith reported that a new foyer mat will be purchased and laid when the floor is laid, quotes will be sought for the carpentry work required and the crowning of the tree in the Hall car park. Hall floor – update on funding. Clerk said that she has received no other funding, Bovis Homes have responded with no contribution, and it is hoped that we will hear soon from BW Rotary Club. Information and cost of Tesla system – Cllr Pitter said that after looking at the figures it appears that this will not be viable at the moment. The system will only work on 1 phase and the Hall is on a 3 phase system. Appointment of permanent Hall Caretaker – Clerk reported that Donna Shorney has now been appointed on a permanent basis and added to the SGW Payroll for monthly payment. The bulbs planted around the village and in the Hall car park in memory of John have flowered and Jose has purchased a plaque that will be placed in the Hall garden on 21st March.

 

  1. RECREATION GROUND: Cllr Watts reported that everything was running smoothly. There was no update on repairs to veranda outside of Pavilion. Cllr Smith asked if signs could be put up at The Sawmills stating that dogs should be on a lead on the Village Green. Clerk will order 2 signs.

 

  1. PLANNING:

 

19/00117/FUL. Mr and Mrs Ross. Use of land for the siting of three detached holiday let barns. Hunters Moon, Durley Street, Durley. Additional information received. Clerk said that Mr Ross has informed her that they are lowering the roof height of the barns to 45% pitch, and the Environment Agency has made suggestions about the siting to help with the drainage. Mr Ross also confirmed that the stream does not dry up in the summer months at this particular part of the stream, however it does sometimes dry up lower down the stream. Councillors were pleased that notice was taken of the Parish Council comments.

 

19/00116/HOU. Mr Hammal. Demolition of existing single storey extension, construction of two storey extension. Channels Farm, Gregory Lane, Durley. GRANTED.

 

19/00273/LIS. Ms Lindsay Cox of Estera Trust (Jersey) Ltd. Internal alterations including reinstatement of removed structural elements; reinstatement of removed fixtures and fittings in two first floor bathrooms; improvements to fire protection and means of escape through installation of a new ground floor partition wall and door. Stapleford Farm House, Stapleford Lane, Durley. Councillors had no objection to this application.

 

19/00221/HOU. Mr Edwards. Retention and conversion of the existing C3 dwellinghouse to use as a garage and residential annex, associated with the dwelling approved under planning permission 15/01869/FUL. Councillors agreed that an objection would be made as this dwelling was previously not suitable to be developed and now that a much larger replacement dwelling has been built it was considered that the Condition imposed to take down the original dwelling and close the original access should be complied with. Councillors agreed that if this application was approved it could have the potential for an additional dwelling in the countryside for which there is no justification.

 

19/00363/FUL. Mr Gosney. The erection of a general purpose agricultural storage barn. Broom Farm, Kytes Lane, Durley. Councillors had no objection to this application.

 

Councillors were reminded that our next Parish Council Meeting will be on Tuesday 9th April and will commence at the earlier time of 6.30 p.m. then followed by the Annual Parish Assembly at 7.30 p.m.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT

9.30 p.m.

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 12th FEBRUARY, 2019 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

5 Parish Councillors, the Clerk (Mrs Anne Collins) and 7 parishioners were present.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Clegg, Cllr Bartlett, County/District Councillor Humby, District Councillor Miller and District Councillor Mclean.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE MEETING HELD ON 8th JANUARY, 2019 WERE CONFIRMED AND SIGNED AS A CORRECT RECORD.

 

  1. MATTERS ARISING:

 

(a)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not at the Meeting to give an update. Cllr Smith offered to help with approaching the businesses. If there is no support then Councillors agreed to go ahead and purchase a seat for the Green.

 

(b)        Report on Meeting with Inspector regarding Church Copse. Cllr Charles reported that he, and a resident had met with the Inspector and a submission has now been made to the CPS. It is hoped that a decision will be made for our next Parish Council Meeting.

 

(c)        Update on Broadband questionnaire for Durley residents on website – Cllr Pitter said that now the speeds are faster in Durley if residents sign up to the faster broadband package we should wait and see if residents are still unhappy as many residents will be happy with the present speed available. Councillors agreed that this item will be reviewed in a few months time.

 

(d)        Parking in the Sawmills – DC Miller has asked Simon Finch at WCC and he asked for full details from the Parish Council. These will be forwarded onto Simon by the Clerk.

 

(e)        Sports Awards 2019. Cllr Charles and the Clerk attended the Sports Awards to support our nomination – Mr Colin Watts for all his work with Durley Football Club over the past 50 years. Colin was runner up in the Service to Sport Section which was a tremendous achievement and well deserved. A letter of thanks was read out from Colin to Councillors.

 

  1. COUNTY COUNCILLOR’S REPORT: There was no Report available.

 

  1. DISTRICT COUNCILLORS’ REPORTS: There was no Report available.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The following issues were brought to the Council’s attention by residents attending the Meeting:

 

3 residents were concerned about the roadside verges and ditch in Manor Road as it has been dug out recently and has now been eroded by vehicles and tractors. A suggestion was made to see if bollards could be placed on the verge to stop vehicles going on it. It was agreed that the Clerk would ask if this could be done. Concerns were also expressed about tractors going at speed along Manor Road.

 

The lay-by outside of Durley Church is being used for antisocial behaviour again. This has been reported to the Police and they have visited during the evenings. The Clerk will put in a further request for visits to the Church lay-by and the Recreation Ground car park again. Fly-tipping was also reported in the lay-by. This will be reported again to WCC.

 

Another resident was present to hear a Planning Application which will be discussed later in the Agenda.

 

  1. CORRESPONDENCE:

 

(a)        Letter regarding medical equipment for Durley residents. Clerk read out a letter asking if the

Parish Council would be able to take on the medical equipment for the village. Councillors agreed that this was not the sort of service the Parish Council could provide and suggested that perhaps the Durley Good Neighbours Group might be the better Group to ask.

 

(b)        Complaint regarding puppy farm in Durley. A complaint has been received and this has been forwarded onto the Enforcement Team for investigation.

 

(c)        Letter from applicant regarding development at 2 Lower Farm, Parsonage Lane, Durley. A letter was read out asking if the Parish Council has considered the out-buildings at Lower Farm for community use. Councillors agreed that parking would be a big consideration and there were no current plans for any community use on the site.

 

(d)        Response from Police regarding Hall break-in. Clerk reported that after giving the police the cctv with images of the intruder, and the forensic team obtaining good DNA, the Police are not able to follow-up the information further to identify the person who broke into our Memorial Hall. Councillors were disappointed that there was not a satisfactory outcome to this case.

 

(e)        Parish Connect – February, 2019. Sent via e-mail.

 

(f)         Great British Spring Clean – 22nd March to 23rd April, 2019. Councillors agreed that this would be advertised to see if anyone in the village would be willing to participate and clean up “their patch” in Durley.

 

(g)        Christmas Tree Festival 2019. A letter was read out asking if the Parish Council would like to participate in another Festival this year as it had been so successful. Councillors agreed that they felt every year would be too much, but every other year would be more achievable.

 

(h)        Complaint against action taken by HCC on Parsonage Lane. Councillors agreed that as this work was carried out by HCC Highways and the hedge is owned by them, then the complaint should be directed to them.

 

(i)         Eastleigh Borough Council Local Plan (2016 – 2036). Clerk has been informed that a new Inspector has been appointed for the Examination of the Plan.

 

  1. SCHOOL REPORT: Response regarding CIL Funding for School crossing and flashing lights – Clerk

reported that the CIL Officer has been in touch and said that the Scheme is being considered for funding and we will go to the Panel in April. Laminated speed signs update – these have been printed and Nick Apps took the signs to give to Kirstie. It is hoped that when the signs go up dog walkers will take notice of them and pick up after their dog. Nick Apps gave a School Report which is attached to these Minutes. He said that the PCSO has visited the School to talk about responsible parking. There has been flooding in the bus lay-bys and litter and dog fouling is a problem alongside the fence outside of the School.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that car registration plates were taken in Parsonage Lane, the Church wooden door was damaged and damage to another car were reported during this month. There have been break-ins in villages around Durley, and a male has been asking residents in Bishops Waltham for pain killers. Clerk reported that the noticeboard in Gregory Lane has been damaged. This has been reported to the Police. Dave Farr will be asked to repair.

 

  1. HIGHWAYS REPORT: Cllr Pitter has reported some pot holes in Durley and taken photographs of Manor Road and Kytes Lane which show how the verges are being eroded by tractors and large vehicles. Village Entry signs update – Clerk reported that Andy Burton has been in touch with HCC as they wanted further adjustments.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

 

  1. HALL: Hall floor progress – update on funding and date for work to be carried out. Clerk reported that she has not received a response yet from Bovis Homes or BW Rotary Club. Cllr Charles and the Clerk met with the Contractor at the Hall and agreed that the work would be completed within 2 weeks and they were happy to work on into the evenings, or at the weekend if necessary to meet this timeframe. The date suggested for the Hall to be closed is Monday 20th May to Monday 3rd June. Councillors agreed that this is the 2 week period the Hall flooring should be carried out. Clerk will write to the Hall hirers who will be affected. Fencing alongside field – no quote has been received yet from the landowner. Repairs to solar panels completed. Old sound system – Clerk said that Neil Ellen is trying to sell the equipment for us. Hall Meeting date – Clerk will circulate dates, Cllr Pitter asked if we had considered a Tesla system on the solar panels at the Hall. Although this would be an initial outlay it would give us cheaper electricity. Cllr Pitter will look at prices and the Clerk will add up the electricity bills for the year.

 

  1. RECREATION GROUND: Cllr Watts reported that the repairs to veranda outside of Pavilion will be carried out and showed Councillors a plan of the area so that materials can be ordered. The stile has been repaired in Recreation Ground by the side of the Pavilion. Maintenance work at The Sawmills 2019 – Councillors agreed that Shawn Read will be asked to continue for a further year as he will carry out the work for the same price as last year. Clerk will inform Shawn. Cllr Charles will view the climbing frame at The Sawmills.

 

  1. PLANNING:

 

19/00117/FUL. Mr and Mrs Ross. Use of land for the siting of three detached holiday let barns. Hunters Moon, Durley Street, Durley. Councillors agreed that although they have no objection in principle, they do have concerns regarding the sewage and drainage system suggested for the holiday lets. The stream dries up in the summer and if unclean sewage is discharged into the stream this could have a detrimental affect on the wildlife in that area. Councillors also had concerns about the height of the holiday lets. Although these properties are one-bedroom at the moment, there could be an additional 2 bedrooms made in the roof area if required at a later date and this would mean that the sewage system suggested would not be able to cope.

 

18/02928/FUL. Mr Taplin. Demolition of existing derelict farm buildings; and the erection of a new livestock building; covered manure store, silage clamp, a principal farmhouse, new landscaping and associated works. Durley Manor Farm, Manor Road, Durley. Councillors had no objection in principle to this application, but after listening to residents attending the Meeting it was evident that there are concerns within the village regarding the manure store. Tractors with manure have been travelling to the Farm from outside of the village at speed and this has caused concern with local residents who live on route. It is not clear from the Application if bringing manure onto the Farm will continue, or if, when the livestock building is built there will be enough manure on the Farm? If this could be clarified this would be helpful. Perhaps a Condition on the amount of manure brought onto the site could be put on the Application, if approved, so that residents are satisfied that the present practice will not continue.

 

19/00116/HOU. Mr Hammal. Demolition of existing single storey extension, construction of two storey extension. Channels Farm, Gregory Lane, Durley. Councillors had no objection to this application

 

18/02174/FUL. Mr Barnett. Provision of a barn for agricultural use on land/paddock adjoining Old Forge Cottage. Old Forge Cottage, Heathen Street, Durley. GRANTED.

 

18/02747/HOU. Mr and Mrs Gamblin. Single and two-storey side extension, enlarge front porch. Northside, Stapleford Lane, Durley. GRANTED. Councillors were disappointed that no conditions were put on the Approval to stop any future drainage/flooding concerns. Councillors felt that they had not been listened to when responding with our comments. Flooding in this area was highlighted in our response. An e-mail has been sent to the Planning Officer expressing our disappointment.

 

19/00024/TPO. Oakmore House, Oakmore Park, Durley. G1 Thuya – Reduce by 40% to maintain the trees to their surroundings and for the avoidance of doubt. Councillors had no comments to make.

 

RM/18/83875. Land off Crows Nest Lane, Boorley Green. Councillors agreed that any comments should be given to the Clerk or sent individually.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.50 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11th DECEMBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

6 Parish Councillors, the Clerk Mrs Anne Collins, District/County Councillor Humby, District Councillor Mclean and 3 parishioners were present.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith and District Councillor Miller. Kirstie Baines and Nick Apps also sent their apologies.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations made.

 

  1. THE MINUTES OF THE MEETING HELD ON 13th NOVEMBER, 2018 WERE READ, CONFIRMED AND SIGNED.

 

  1. MATTERS ARISING:

 

(a)        Interest from other parishes in our SID sign. Clerk said that she had received enquiries from other Parish Councils who had seen our sign and were interested in purchasing one for their parish. Cllr Delmege is still collecting data and moving the sign every couple of weeks.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett.reported that she is still waiting for responses, but hopes to have more news in the New Year.

 

(c)        Report from the Forestry Commission regarding Church Copse due by 12.12.18. There is no further update but Clerk is hoping to hear from the Forestry Commission after the 12th December, if she does not then enquiries will be made.

 

(d)        Update on Broadband questionnaire in Durley progress – Cllr Pitter, Andy Burton and Clerk have asked the website designer if he is able to design a page on the village website. This will cost £55.00 for a Survey Monkey Questionnaire to be installed. Councillors agreed that this would be well worth the cost. Cllr Pitter will liaise with Jon who designed the website.

 

(e)        Report on salt bin outside of Durley Church. This has now been done.

 

(f)         Responses from business units regarding parking at The Sawmills. Clerk said that she had received one positive response to date. It was agreed that this is a problem and the situation will be kept monitored until solutions can be found. Clerk will see if there are any parking conditions put on the development when it was first approved.

 

(g)        Durley Christmas Tree Festival – Cllr Delmege reported that he has purchased a tree and decorated it showing what the Parish Council’s responsibilities are. The Festival will be held over the weekend of 15th/16th December. Cllr Delmege was thanked for all his hard work on behalf of the Parish Council.

 

(h)        Report on Parish Council Briefing held in Winchester – Cllr Charles and the Clerk attended the Briefing and the main topics discussed were waste recycling – including a roadside glass collection commencing in mid-2019, grass maintenance contracts, precepts and planning.

 

(i)         Report on WDAPC AGM in Whiteley – Cllr Charles and the Clerk attended, and reported that  Mike Evans was re-elected as Chairman. Other issues discussed were enforcement, planning, speeding vehicles and funding.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he had attended a Cabinet Meeting to discuss issues regarding Emergency Planning if there was a no deal Brexit. This was important in this area as we have Portsmouth and Southampton ports very close, and any traffic problems caused by lorries could affect roads in this area. CC Humby also spoke about the Tourist Information Centre and commented that they had sold £50,000 of Christmas cards this year. He has hosted a Meeting at HCC which looked at ways of making the A272 and A32 safer and less noisy. The naming of the HCC gritters has taken place.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Mclean informed Councillors about Winacc and the work that they are hoping to do. Glass roadside collection will be carried out by WCC in September, 2019, and DC Mclean spoke about the recent SHELAA Sites which have been offered in Durley.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The residents attending wanted to hear about the recent sites which were put forward for development in the next Local Plan.

 

  1. CORRESPONDENCE:

 

(a)        Independent Examination of the Eastleigh Local Plan notification. This was noted.

 

(b)        Rights of Way Vegetation Priority Cutting Programme – 2019. This will be agreed with Cllr Delmege and then sent to HCC.

 

(c)        Winchester District Sports Awards 2018. Councillors agreed that Colin Watts would be put forward as a nomination for all the work he has done at Durley Football Club over the last 50 years.

 

(d)        The WCC Strategic Housing and Employment Land Availability Assessments were available on

the WCC website and in the Hampshire Chronicle. Clerk said that she has received many telephone calls and e-mails regarding the SHELAA Call for Sites. Residents were alarmed at the number of landowners who have put their land in for potential development. WCC will now assess the sites through their criteria.

.

  1. SCHOOL REPORT: Grants for crossing and lights – Clerk is still looking at Grants, but none appear to

be suitable for the criteria. The best option was to apply for CIL Funding when the Grant opens – information should be available within the next few weeks. Cllr Clegg asked Parish Councillors if they would look at posters designed by children at Durley Primary School to try and slow vehicles down along the main road. Councillors were happy to do this and chose the design that they agreed was the better design. The winning design would be laminated and used around the village.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that residents should be aware that if they have parcels delivered at this time of year they should either be in or ask a neighbour to take the parcel as thieves are watching delivery vans and are taking any parcels left on doorsteps. Cllr Watts said that there have been some thefts from vehicles and homes, but only 1 in Durley. Scams are also on the increase.

 

  1. HIGHWAYS REPORT: Cllr Pitter reported that the Village Entry signs are hopefully going to be ordered soon, once HCC have agreed the siting.. Response from BWPC regarding HGV restriction in Hoe Road, BW – Clerk has been in touch with BWPC and they have not got an HGV ban along Hoe Road. They did ask for one, but like Durley, did not get one.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The Budget was agreed for 2019-20 and the Precept requirement for 2019/20 was proposed by Cllr Pitter at being £26,000. Cllr Delmege seconded this proposal and all Councillors present agreed. Clerk will send of appropriate Precept Request Form to WCC.

 

  1. HALL: Hall floor progress – Clerk reported that she has been successful in receiving a Grant of £10,000

towards the Hall floor replacement. She is now looking into some smaller Grants to fund the remainder of the floor. It was agreed that a County Councillor Grant will be applied for. Fencing alongside field – no quote has been received to date. Hall break-in – Clerk reported on the recent break-in to the Hall which the Police are investigating. Clerk said that the solar panels have not been working for some time and although repairs have been sought no-one is able to sign off the work as the panels are older and out of the 10 year guarantee period. Councillors agreed that new panels or a new system should be looked at. Cllr Pitter will investigate the options that we have to replace the system.

 

  1. RECREATION GROUND: Cllr Watts reported that access is still being gained via a gate at the top of the Recreation Ground. Councillors agreed that we must put in a shrub and fence, as Colin Chamberlain suggested. Clerk will ask Peter to carry out this work. Repairs to veranda outside of Pavilion – this is in hand. Fencing alongside swings in the Sawmills Play Area – Clerk will ask why this has not been done yet as the fencing arrived a few weeks ago.

 

  1. PLANNING:

 

18/02588/FUL. Mr and Mrs Denholm. Application Reference Number 11/00893/FUL Variation of Conditions 3 and 4. Conditions 3 and 4 removal. Brokeclose Farm, Durley Hall Lane, Durley. Councillors agreed that they cannot see any justification for additional bedrooms at this particular property. As stated in the Application – children have left home or are at University and with 5 bedrooms in the main dwelling house there appears to be ample bedroom space already available for when they do visit. We would not wish to see an additional property which could potentially be sold at a later date.

 

18/02674/FUL. Ms K Kelly. Conversion of outbuildings to create a single, 3 bed dwelling, to include the sub-division of the site and setting out of a curtilage to provide amenity space and parking for each dwelling. 2 Lower Farm, Parsonage Lane, Durley. Councillors agreed that they had no objection in principle to this Application, but would like to see the hedge remain alongside Parsonage Lane to retain the rural character of the village.

 

  1. AT THE END OF THE MEETING THE CHAIRMAN WISHED COUNCILLORS AND RESIDENTS A HAPPY CHRISTMAS AND NEW YEAR THEN CLOSED THE MEETING AT 9.50 p.m.

 

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th NOVEMBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

5 Parish Councillors, the Clerk Mrs Anne Collins, County/District Councillor Humby, District Councillor Mclean and 6 parishioners were present. Kirstie Baines (Headteacher) was also in attendance.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith, Cllr Pitter and DC Miller.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE PREVIOUS MEETING HELD ON 9th OCTOBER, 2018 WERE READ,

CONFIRMED AND SIGNED.

 

  1. MATTERS ARISING:

 

(a)        Cllr Delmege review SID sign. Cllr Delmege reported that the SID sign has been moved and is working well. Some statistics were given out and it is hoped that these will give us a picture of traffic movements and peaks in traffic speeds. Kirstie said that the School children were trying to trigger the speed by running along the pavement.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett said that some businesses had asked if a plaque could be placed on the seating. Councillors were happy with this. A further report will be given at the next Meeting.

 

(c)        Response from the Forestry Commission/Enforcement Team regarding Church Copse. Clerk reported that she has not received any update from the Forestry Commission. However, the Enforcement Team have said that the landowner was asked to take measures to stop future flytipping. As it appears that the owner has not taken any action there is little that the Council can do apart from take measures if the land is deemed to be untidy by serving a Section 215 Notice (Untidy Land). A site visit will be made by the Enforcement Team. Clerk reminded Councillors that the Forestry Commission’s Report should be completed by 12.12.18 and then the CPS will decide by 12.1.19 if there is to be a case for prosecution.

 

(d)        Update on Broadband issues in Durley progress – Cllr Pitter is putting together a flyer which will be circulated around the village. Andy Burton is putting something on the website.

 

(e)        Response from Planning Officer re Decision made before PC comments sent in. This matter was brought up following last month’s Meeting.   Clerk read out the response from the Planning Officer.

 

(f)         Report on WW1 commemoration weekend. Councillors agreed that the commemorations went very well and the comments received from residents at the Exhibition were very good. The whole weekend went as planned and ended with the beacon being lit, bells being rung and the piper playing.

 

(g)        Cllr Delmege said that he has arranged for the CAB to visit Durley Lunch Club on 29th November.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby reported that Decision Day had been held at HCC.

Recycling Centres were going to make a £5 charge to non-residents and householders will be able to register 3 vehicles to take to the Centres in the future. Some street lighting will be switched off during 1.00 a.m. and 4.00 a.m. to save energy. Where School Crossing Patrols do not fit the criteria they will not be funded by HCC, although training and equipment will be. Funding has been secured for the Botley By-pass although there are some land ownership issues to overcome. CC Humby has also been to the House of Lords and House of Commons discussing issues. CC Humby also spoke about the Junior Road Safety Officers Training and that children will be naming the 43 gritters which will be on our roads this winter. The recycling of plastics was also discussed.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Mclean reported that a visit was made to Durley by the Director of Place from WCC. The Director’s name is Chas Bradfield. Cllr Charles did ask why the Parish Council was not informed of the visit as he felt that the Parish Council should have been informed. DC Mclean said that no Parish Councils were informed of the visit made by the Director. DC Mclean also said that the Winchester Leisure Centre has got planning permission – this would be a great asset for the Southern parishes. He also spoke about the Station Approach, social housing and that he is now a Trustee on Winacc.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. A resident present asked about the salt bin outside of Durley Church. She has reported this several times and it now needs to be replaced as it is broken and water gets in. A resident present offered to refill the bin if HCC did not fill it shortly. The Clerk has also written to ask that this bin be filled. It was agreed to ask CC Humby to intervene as this is not acceptable.

 

  1. CORRESPONDENCE:

 

(a)        Complaints regarding parking at The Sawmills. Clerk read out e-mails regarding inconsiderate

parking at the Sawmills. It was suggested that the Clerk write to the business units and explain the problems that are being caused by workers parking in the residential areas rather than in the car parking spaces which are allocated to the business units. Councillors agreed that this might help highlight the problem to the businsses.

 

(b)        Polling Station Review. Councillors agreed that Durley Memorial Hall should continue to be the

Polling Station for Durley and did not wish this to be changed.

 

(c)        Thank you letter to PC for work carried out. Clerk read out a letter from a resident expressing their gratitude for the work carried out by the Parish Council on a particular matter.

 

(d)        Durley Christmas Tree Festival. Durley PCC have asked organisations in Durley if they would like to put up a Christmas tree in the Church representing their organisation. Councillors agreed that they would like to participate. It was suggested that perhaps we hang items depicting the issues the Parish Council covers.

 

(e)        Temporary Footpath Closure – Footpath 15. This was noted.

 

(f)         Request from WCC to sign Register of Interest Forms annually.   Clerk prepared new forms for all Councillors to complete and sign apart from Cllr Clegg who has recently completed one. Councillors did feel that this was a complete waste of time and money because at present a Councillor informs the Clerk if there is a change on their Form and then a new Form is completed and sent to WCC.

 

(g)        Cllr Charles and the Clerk attended a Southern Parishes Meeting in Denmead on Monday 12th October. The main items discussed were the proposed Parish Charter, new logo for the Group, SID and speedwatch, enforcement problems and other issues which are affecting local Parish Councils.

.

  1. School Report: Grants for crossing and lights. CC Humby suggested a Policy and Resources Grant

and the Clerk applied, hoping that a Grant would be approved for £6,099 and that would leave £1,000 to be donated by Durley Primary School and £1,000 donated by Durley Parish Council. However, the Clerk has been notified that they will not accept the Grant Application. This was very disappointing as we had been recommended to try this Grant. It appears that most Grants are not applicable for this sort of project. Clerk will speak to the Grants Officer at WCC to see if there are any other Grants on offer. Kirstie said that the SID signs have been well received by the School. The KS1 children have been looking at transport and were invited by the police to look at the speed guns they use to catch speeding motorists. A competition was won by a pupil at the School, and as a result a banner was presented which has been put outside of the School reminding dog walkers to pick up after their dog. There has been no flooding which has been great. Kirstie said that she is keeping an eye on the Boorley Green School as this is opening in 2019 because we do not yet know how it will affect the Durley School numbers. The School is still waiting for the 2 day Offsted Inspection. Cllr Clegg asked Councillors if they would judge a speed awareness poster competition which children have been designing. Councillors were happy to do this.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that scams and thefts of vehicle number plates and personal items were the main crimes in the local areas.

 

  1. HIGHWAYS REPORT: Cllr Pitter was not at the Meeting to give a Report. Village Entry signs – Clerk has been in touch with Andy Burton for an update. Councillors were again asking about a Width and Weight restriction through Durley. We have tried on numerous occasions without success, however DC Mclean said that BWPC had secured one in Hoe Road, Bishops Waltham. Clerk will contact the Clerk at BW to find out details so that we can ask again referring to the Hoe Road restriction.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

 

  1. HALL: Hall floor progress. Clerk has put in a Lottery Funding Grant towards the cost of the Hall floor,

but will still look at other sources of funding for the remainder of the cost. A HCC Grant for Councils might be available in the New Year. Fencing alongside field – Clerk received a telephone call from Charlie Reeves regarding the fence which needs to be replaced on the boundary of his field and the Hall car park. It was suggested that we pay half the cost. Councillors agreed with this and the Clerk will ask for a quote for the work so that the fence can be replaced.

 

  1. RECREATION GROUND: Cllr Watts reported that the replacement seat has now been installed. Repairs to veranda outside of Pavilion – this work still needs to be carried out. Cllr Charles and Colin Watts will discuss the materials needed. Dogs off their leads is causing problems at the Recreation Ground. Cllr Watts also reported that an unauthorised firework display had been held and this had caused damage to the Recreation Ground along with rubbish left on the football pitch. Councillors agreed that this behaviour was unacceptable and residents should be made aware of this irresponsible behaviour and the damage caused. Clerk was asked to put this in to the Parish Magazine in the hope that we might be able to find out who the culprits were. CC Humby also suggested that we should speak to the Environmental Protection Officer at WCC. Cllr Charles has ordered the fencing for the Sawmills play area. It should arrive this week ready for installation.

 

  1. PLANNING:

 

18/02185/FUL. Mr and Mrs Beazley. Proposed Additional dwelling using existing access with retention of existing dwelling using existing separate access. Greenwood Farm, Greenwood Lane, Durley. Councillors agreed that no comments would be made on this application.

 

18/02174/FUL. Mr Barnett. Provision of a barn for agricultural use on land/paddock adjoining Old Forge Cottage. Old Forge Cottage, Heathen Street, Durley. Councillors agreed that a comment would be made on the fact that we cannot see the need for an agricultural barn as there is no agriculture on this land, and the applicant is a builder. It was agreed that there should be some justification of agricultural need for this application to be approved.

 

18/01086/FUL. Mrs Southwell. Change of use from C3 (dwelling house) to a mixed use of C3 (dwelling house) and sui generis, for the breeding of dogs. 2 Hazeldene, Parsonage Lane, Durley. Approved with Conditions.

 

18/01894/HOU. Mr Stoneman. Proposed construction of detached garage building. Giles Farm, Greenwood Lane, Durley. Approved.

 

18/02112/FUL. Mr Barnard. Demolition of existing barn, erection of new indoor sandschool incorporating staling and horse welfare facilities. Brownheath Park, Gregory Lane, Durley. Approved.

 

Appeal for Erection of two detached infill three-bedroomed houses on land north of The Nook, Kytes Lane, Durley. This was noted.

 

18/02363/OUT. Messrs Hamal, Butler and Emmett. Construction of dwelling. Land west of The Farmers Home, Heathen Street, Durley. Councillors agreed that we had no comments to make on this application provided Planning Policies allow this development within the current Local Plan.

 

18/02373/HOU. Mr & Mrs Evans & Helesfay-Evans. Single storey front and rear extensions. New Strathcona, Durley Brook Road, Durley. Councillors had no comments to make on this application.

 

  1. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 10.20 p.m.

 

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th OCTOBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

6 Parish Councillors, the Clerk – Mrs Anne Collins and 3 parishioners were present.

 

  1. APOLOGIES FOR ABSENCE: Apologies were received from CC/DC Humby and Cllr Bartlett.

 

  1. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

  1. THE MINUTES OF THE PREVIOUS MEETING HELD ON 11th SEPTEMBER, 2018 WERE READ,

CONFIRMED AND SIGNED.

 

  1. MATTERS ARISING:

 

(a)        Cllr Delmege to update and review SID sign. Cllr Delmege reported that he has installed the sign outside of Shady Oaks Farm and it is working well. Some statistics were given which have been achieved to date. Councillors were amazed at the amount of vehicles which use this road. Cllr Delmege will collate the figures given and move the sign as and when required. Positive feedback has been received from residents.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not able to attend the Meeting so will give an update at the next Meeting.

 

(c)        Response from the Forestry Commission regarding Church Copse. Clerk read out an e-mail stating that the Forestry Commission referred the case on 21st August, 2018 and they have accepted that there is a prima facia case and are conducting an investigation, based on the Forestry Commission’s initial investigation. Further updates will be sent as the case progresses.

 

(d)        Footpath inspections – Cllr Delmege reported that he has received no further complaints other than those which are already being investigated. Clerk has written to landowners who own footpaths which need attention, but is still waiting for responses. An electric fence across a footpath needs investigation in Kytes Lane.

 

(e)        Update on Broadband issues in Durley progress – Cllr Pitter said that he has asked for an article to go onto the website and Andy Burton will feed back any information to Cllr Pitter. Once feedback has been received for interest in forming a Community Funded project then we can take this further.

 

(f)         Update on grit bin in Wintershill. Clerk has now received a response from HCC stating that the grit bin will be re-levelled and reinstated alongside Wintershill.

 

(g)        Report on site visit to 2 Hazeldene, Parsonage Lane. After our last Meeting Councillors were invited for a site visit by the owner. The owners showed Councillors the way in which they operate with the dogs and puppies and the facilities that they have. It was not clear whether Southern Water have approved the drainage in place, but the owner was going to check and send the Clerk any information. Clerk informed Councillors that the date for the Planning Committee to discuss this Application is 18th October in Winchester.

 

(h)        Parish Event – Report from Cllr Charles/Clerk. Cllr Charles and the Clerk attended this Event which was in BW hosted by WCC Planning Officers. Discussion took place regarding Enforcement, the review of the Planning Department and the future Local Plan. There was interesting discussion and feedback is invited from Parish Councils.

 

  1. COUNTY COUNCILLOR’S REPORT: CC Humby was not at the Meeting so no Report was available.

 

  1. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. No District Councillors were present so no Report was given.

 

  1. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no issues raised

apart from those already included on the Agenda.

 

  1. CORRESPONDENCE:

 

(a)        Letter from Royal Mail regarding scam mail. Clerk has put this onto the noticeboard. It was also

agreed to ask CAB if they would visit Lunch Club to talk to elderly residents about scam letters, e-mails, telephone calls in general. Cllr Delmege will arrange a suitable date with Edna Merritt.

 

(b)        Letter of thanks from Durley PCC regarding Churchyard donation. This was noted.

 

(c)        E-mail and response regarding parked vehicle in Whitegates. Clerk has received complaints about a vehicle which was parked in Whitegates for some time. The Police were informed but could do nothing about it as the vehicle was taxed and insured. There are signs in Whitegates stating that parking is for residents only and vehicles which are parked there for days do cause a problem for residents. Clerk said that the owner has now been located.

 

(d)        Letter from HCC Highways regarding Licence Fee increases. This was noted, but did not affect Durley.

 

(e)        Letter from Police attaching a Road Safety Report Executive Summary. This was circulated to Parish Councillors for information.

 

(f)         Complaint regarding lighting in Heathen Street and response from WCC. This matter has now been dealt with.

 

(g)        Winchester District Gypsy DPD Modifications Consultation. Sent via e-mail.

 

(h)        Apology from Martial Arts for moving cones in parking area for Parish Council Meeting on 11.9.18. Councillors were assured that this will not happen in future.

.

  1. SCHOOL REPORT: Grants for crossing and lights. Clerk reported that she had contacted the Blue

Lamp Trust (Police) and they only give out Grants to Charities. She also looked at the Lottery Grant Funding and they could not give a Grant towards this project as we did not own the land. They also said that HCC had a statutory duty to provide such equipment.

 

  1. NEIGHBOURHOOD WATCH REPORT: Cllr Watts gave a PACT Meeting Report which is attached to these Minutes.

 

  1. HIGHWAYS REPORT: Cllr Pitter reported that white road markings have been placed on the roads to mark work which needs to be carried out by HCC Highways. Cllr Clegg reported some fly tipping in Netherhill. This will be reported via WCC website. Some highways work has been completed.

 

  1. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The External Audit Report has been completed and is satisfactory. The first half of the 2018-19 Internal Audit has also been completed.

 

  1. HALL: Hall floor progress – Clerk is still trying to find a suitable Grant. Bulbs have been planted by the Community Payback Volunteers in the garden areas of the Hall car park. The bulbs have been donated by Durley Entertainments Committee in memory of John Sillence – who was Hall Caretaker for 14 years. A plaque will be donated by Jose in due course. Cllr Smith said that the hot water in the extension end of the Hall was not working. Cllr Charles will look into the problem. Cllr Charles will also see what can be done to repair the fridge door.

 

  1. RECREATION GROUND: Cllr Watts to report. Replacement seat has arrived – Colin Watts and Peter will put this up. Repairs to veranda outside of Pavilion – Cllr Charles will meet with Colin Watts to see what materials can be used to carry out the repairs. Cllr Smith asked if the fencing alongside the swings at The Sawmills could be replaced shortly. Shawn will be asked to take down the old wooden fencing and Cllr Charles will firm up an order for the replacement fencing materials.

 

  1. PLANNING:

 

18/02104/HOU. Mr and Mrs Hepburn. Extension to existing dwelling house. Cupressus, Durley Brook Road, Durley. Councillors agreed that more detailed plans were required on the proposed floor layout before they could make any comments. Clerk will obtain these and send them via e-mail to Councillors for a decision.

 

18/01894/HOU. Mr Stoneman. Proposed construction of detached garage building. Giles Farm, Greenwood Lane, Durley. Councillors had no comments to make on this application. It was pointed out to Councillors that a decision had been made on this Application the day before our Meeting, despite the Clerk informing WCC that we would be sending in our comments after our Meeting. This will be pointed out to WCC.

 

18/01745/FUL. Imperial Homes (Southern) Ltd. Erection of two detached houses (1 x 3 bedroom, 1 x 4 bedroom) with associated access and parking. Land adjacent to Lyons Cottage, Durley Brook Road, Durley. Refused.

 

18/02037/HOU. Mr & Mrs Beaton. First floor extension with elevation alterations. Springside, Durley Brook Road, Durley. Councillors had no objection to this application.

 

18/01364/FUL. Mr Whiteside. To open a field from Durley Street into the landlocked field adjoining Tarrytown to the west. Tarrytown, Durley Street, Durley. Granted.

 

18/02112/FUL. Mr Barnard. Demolition of existing barn, erection of new indoor sandschool incorporating stabling and horse welfare facilities. (THIS APPLICATION MAY AFFECT THE SETTING OF A PUBLIC RIGHT OF WAY). Councillors agreed that no comments would be made.

 

THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.25 p.m.