THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th DECEMBER, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
6 Parish Councillors, County/District Councillor Humby, Mrs Anne Collins (Clerk) and 3 parishioners were present.
1. APOLOGIES FOR ABSENCE: Apologies were received from Kirstie Baines, District Councillor Miller and District Councillor Mclean. Although Parish Councillors understand that DC Miller and DC Mclean are representing both Durley and BW parishes the Clerk was asked to write to both District Councillors and ask if they could split their evening and attend both Durley and BW Parish Council Meetings as Cllr Humby does. It was agreed that we could accommodate them within the Agenda either at the beginning or the end to suit them.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.
3. THE MINUTES OF THE PREVIOUS MEETINGS HELD ON 8th NOVEMBER, 2016 AND 23rd NOVEMBER, 2016 WERE AGREED AND SIGNED.
4. MATTERS ARISING:
(a) Drainage at The Sawmills. Clerk said that the work was due to start a couple of weeks ago. It appears that they will be able to give a start date tomorrow, but the work will be completed by the end of the year.
(b) Flooding at Beech Corner and outside of School – There is no further update from CC Humby, other than ditches have been dug out and the pipe under the road at Beech Corner is still being done.
(c) Fly-tipping in Durley. Signs have been put up in the hot spots. There has been fly-tipping reported this month which has been mainly larger items like settees and tv’s. A bath was reported in Netherhill which will be reported to WCC.
(d) Hedge in Parsonage Lane. There has been no response from the letter the Clerk wrote to the owners of White Owl Cottage. Councillors agreed that there was little else that they could do other than refer the matter to HCC Highways. The mirrors are still causing a problem in Parsonage Lane opposite 1 Hazeldene so this will be followed up with HCC Highways as well.
(e) Report on BW Bridleway Project (15.12.16) – Cllr Watts/Clerk will be attending.
(f) Report on Southern Parishes Meeting (28.11.16) – Cllr Charles/Clerk. The main issues discussed at this Meeting included Recycling Centres, Fly tipping, Dog Waste, the Botley By-pass and the EBC development plans.
(g) Church Copse re-planting. No further news.
(h) Double lines outside of Beech Corner – Photographs are still being taken. CC Humby reported that DC Miller might be able to find some funding locally, and it is hoped that if agreed then these long awaited double lines can be painted to stop vehicles from parking on the junction.
(i) Co-option of Parish Councillor – Notices have been put up. Clerk said that WCC have confirmed that an Election has not been requested so we will be able to co-opt a Parish Councillor at our January Meeting. At the moment there are 3 applications so Councillors agreed that an interview evening will take place on Monday 9th January, 2017 starting at 7.00 p.m. at half hour intervals. A decision will then be made and the successful applicant will be invited to attend the January Meeting on 10th. Clerk will write letters to candidates after 23rd December in case there are more applications.
(j) Report on ADD Meeting regarding EBC Options. Cllr Charles and the Clerk attended this Meeting with other local Parish Council Chairmen and Clerks who are affected by the EBC proposals. It was informative and support was needed to help fight development in this area.
5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he is on the HCC Economic Development Board which deals with investments and making the economy work for HCC as there is little left in which savings can be made. Cllr Delmege asked about building more council houses to rent out. CC Humby said that more rental properties are being built, but other services are also being looked at as possible ways of making money to use on services. CC Humby spoke about the huge social care budget, the Highways visit for Clerks and Recycling Centres.
6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. There was no District Report as DC Humby spoke about the double yellow lines in paragraph 4(h) above.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. All members of the public present were in attendance to hear Planning Applications listed below.
(a) Agree Parish Precept for 2017/18. Cllr Charles proposed that we apply for £22,000 bearing in mind that the Grant from Government will be halved next year and there will be no Grant the following year. We also would like to keep the Parish Lengthsman employed to clear footpaths etc. Cllr Pitter seconded this proposal. All Councillors were in agreement. Clerk will complete the relevant forms.
(b) Priority Cutting List for 2017 on Durley footpaths. It was agreed to discuss in the New Year with Cllr Delmege (Footpaths Officer), the Parish Lengthsman who is cutting some of the footpaths, and the Clerk so that we can produce a List.
(c) WDAPC AGM – (6.12.16). This was attended by the Chairman and Clerk. There was a low attendance and the AGM commenced with the Election of Officers. These were the same as the previous year. Other items on the Agenda included the Eastleigh Local Plan, motorbike noise on the A272 and future Meetings.
(d) BT Programme of intended payphone removals. Clerk said that on the List of payphone boxes to be removed is the one outside of The Robin Hood in Durley Street. Councillors agreed that as it has not been used over the last year they could not justify its retention. It is also not a red kiosk so it is not really worth keeping. Clerk will make these comments to WCC.
9. SCHOOL REPORT: There was no School Report from Kirstie. Cllr Farr attended a School Meeting and the issues discussed included: a feasibility study of the holding of water in the memorial garden, the wall at the entrance to the School will be re-built higher, there will be no infants entrance, the playground will be upgraded, the sides of the bank by the stream will be reinforced, the speed of traffic now that the lay-by has been built has increased, Grants need to be applied for and the School signs have been removed. Councillors have asked for speed checks along this stretch of road, but it is not always possible as the Police do not have sufficient resources.
10. NEIGHBOURHOOD WATCH REPORT: PACT Meeting Report – Cllr Watts and Cllr Farr attended the Meeting and speeding vehicles, parking and fly tipping were the main concerns. The Meetings will now be held twice a year rather than four times a year. There are more parishes invited and this means that it is difficult to voice your problems. Cllr Watts will take the lead as Linda Summers has now left the village. Clerk did write on behalf of the Parish Council thanking Linda for all her hard work with the Neighbourhood Watch Co-ordination within the village.
11. HIGHWAYS REPORT: Cllr Pitter reported that there has been two water leaks – one in Durley Street and the other in Snakemoor Lane.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.
13. HALL: Quote for tiling. Clerk read out a quote of £3,650 Cllr Charles proposed that we accept this quote as we have had difficulty in getting someone to carry out the work. Cllr Pitter seconded this proposal and all Councillors were in agreement. Clerk will find out when they are able to commence work as Hall bookings will need to be worked around or cancelled. They hope to start in January, 2017.
14. RECREATION GROUND: Cllr Watts said that there was nothing to report.
16/02860/FUL. Mr and Mrs Biggs. Conversion of an existing workshop building into two self-contained holiday lets, including the setting out of a curtilage to provide garden and parking area on surrounding land for each unit. Lower Farm, Parsonage Lane, Durley. Councillors agreed that they had no comments to make on this application.
16/02617/FUL. Mrs Ralph. Continued use of residential caravan for the sole use of the owners who require permanent residence on site to manage the existing animal sanctuary (RETROSPECTIVE). The Piggeries, Mincingfield Lane, Durley. Councillors had no objection to this application provided that the current circumstances remain the same.
16/02697/FUL. Mr Le-Vallee. Erection of hay/storage barn, extend hard standing, re-locate entrance gate and hard standing for caravan. Stables opposite Durley Hall Barn, Durley Hall Lane, Durley. Councillors had no objection to the application, but the hard standing for the caravan should only be for a caravan not a mobile home.
16/02817/HOU. Mr and Mrs Topliss. Ground floor flat roof extension and loft conversion with dormers to front and rear. 6 Durley Mews, Durley. Councillors had no objection to this application.
16/02110/FUL. Ms Denham. Proposed equestrian barn and new access onto Stapleford Lane. Land adjacent to Stapleford Cottage, Stapleford Lane, Durley. GRANTED.
Response from Enforcement Officer regarding enforcement enquiry. It appears that the window extensions on 2 The Sawmills were in the original planning application.
Revised plans were available for The Bungalow, Gregory Lane, Durley. There is a new proposal for a close board timber fence along with hedging. Councillors agreed that this was far more acceptable and more in keeping with a rural village.
O/16/79600. Outline Application for Demolition of existing residential dwelling and associated farm buildings, development of up to 50 dwellings with access from Maddoxford Lane, site infrastructure, open space and associated landscaping. Land south of Maddoxford Lane, Boorley Green, Botley. Councillors agreed to make no comments.
Councillors were concerned that activities at Little Oakdale in Durley Hall Lane do not appear to have ceased. Clerk will ask the Enforcement Officer for an update.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN WISHED EVERYONE A HAPPY CHRISTMAS AND NEW YEAR AND CLOSED THE MEETING AT 9.50 p.m.