THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11th OCTOBER, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
5 Parish Councillors, Mrs Anne Collins (Clerk) and 5 parishioners were in attendance. There were also 2 representatives from Regal Homes to show Councillors proposals for a development in Durley Street.
1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith, Cllr Delmege and CC/DC Humby, DC Miller and DC Mclean who all had to attend a Meeting in Winchester.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest.
3. THE MINUTES OF THE MEETING HELD ON 13th SEPTEMBER, 2016 WERE READ,
CONFIRMED AND SIGNED.
4. MATTERS ARISING:
(a) Drainage at The Sawmills update. Cllr Pitter and Clerk met with Clanville Draintech Ltd. and they have subsequently sent through a quote for the work required. The quote is £3,453.75 plus vat. The previous quote from Scandor was £3,981.07 plus vat. Cllr Pitter proposed that we accept the Clanville quote as it has been difficult to obtain a quote as most Companies are not interest in this kind of work. Cllr Charles seconded this proposal. All Councillors present were in agreement. Clerk said that the work will take about a week to complete. The Play Area will be closed when the work is carried out. The remaining Open Spaces Fund will be used to help towards the cost. Clerk will claim the Open Spaces Fund and write to Clanville informing them of our decision and ask when the work is likely to be done.
(b) Flooding at Beech Corner and outside of School – Update from CC Humby. CC Humby was not at the Meeting to give an update. Residents attending said that the bank of tree rubbish has just been left and there is no-where for pedestrians to walk if a large vehicle comes down the Lane. They also asked where the ditches were leading to as they appear to just stop, which will mean that the flood water will back up and cause additional flooding. There should be a ditch through the field down to the stream which should be reinstated. The culvert under Snakemoor Lane has not been done yet, although there has been a pipe put under Stapleford Lane at the top near the Garage. Clerk will inform CC Humby and HCC of the concerns from the parishioners and Parish Councillors will keep putting pressure on HCC to try and resolve this flooding issue which has been going on too long and is making residents very anxious in the Stapleford Lane area.
(c) Fly-tipping in Durley. Signs have now arrived and it was agreed that siting should be agreed with landowners to put up the signs. Various hot spots will be looked at and signs put up.
(d) Update on Broadband speeds in Durley. Clerk has put a request in the Parish Report asking for residents to send in their speeds. There has been little response at the moment.
(e) Report on Meeting with SSE regarding Community Resilient Fund. Cllr Charles and the Clerk met with SSE representatives and it appears that this Fund is not available for individual properties, only community projects.
(f) Report on HCC Workshop – Cllr Watts and Clerk. The Workshop attended by Cllr Watts and the Clerk was in Chandlers Ford and many other Parish Councils attended along with HCC representatives. The main topic of the evening was how services could be devolved down to the parishes in the future. Concerns were expressed about the expertise of Councillors to carry out the work and the finance that would be needed for the parishes to carry out additional duties.
(g) Lorries in Sciviers Lane. Clerk has received a response from the Torbay Farm developers stating that it is not their lorries which are travelling down Sciviers Lane from the Durley end. The situation will be kept monitored, and if the lorries continue then perhaps see where exactly they are going.
(h) Hedge in Parsonage Lane. No response has been received about the cutting or lowering of the hedge in Parsonage Lane. Clerk will ask the person who rents the field who the owner is.
5. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report available.
6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. No Report available.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Residents attended the Meeting to discuss the flooding at Beech Corner and tree re-planting in Church Copse – both issues are on the Agenda. All residents were complaining about the junction outside of Beech Corner Garage where vehicles keep parking. It is becoming very dangerous to come out of Stapleford Lane as you cannot see past the vehicles, and a resident came out of Church Lane and had to go on the wrong side of the road with the sun in his eyes and could not see both ways as it was impossible. There will be an accident at this junction if double lines are not put outside of the Garage. The Clerk has been writing to HCC for many years and doubles lines were promised some years ago, but nothing has happened and when enquiries are made we receive a negative response. Parish Councillors asked residents to keep taking photographs and write to HCC. Clerk said that DC Miller is now trying to get the double lines installed.
(a) Consultation Paper on 2017/18 Local Government Finance Settlement. Councillors agreed that they did not wish the Parish Precept to be capped in any way. This would be difficult if parishes are to take over more responsibilities and have more powers in the future. Clerk prepared a response and Councillors agreed with the content.
(b) Letter from Regal Homes re development in Durley. Councillors agreed that they would look at the plans, but would make no comment as Durley has no development allocation in the Local Plan. Any development that is allowed would need to go through the MTR3 Planning Policy which would need “clear public support” from residents and if an application was put in then the Parish Council would need to consult with their residents to see what their views were before making a response. The developer was thanked for bringing their plans to the Parish Council.
(c) E-mail from residents regarding progress of tree re-planting in Church Copse, Greenwood Lane. Clerk has received no further update from CC Humby on this issue. 2 residents were present at the Meeting and were unhappy that CC Humby has not responded to their e-mail regarding the tree re-planting as the Forestry Commission has requested this.
9. SCHOOL REPORT: There was nothing further to report other than flood prevention measures are still being discussed. Kirstie hopes to update Councillors at our next Meeting when decisions have been reached.
10. NEIGHBOURHOOD WATCH REPORT: There was nothing to report.
11. HIGHWAYS REPORT: Cllr Farr reported that 2 cement lorries went through Durley, but she was not sure where they were going to. This will be kept monitored in case it becomes a frequent route. Cllr Pitter reported that some pot holes have been repaired whilst others have not been done. Clerk will see why this has happened. Lorries travelling through Durley with sand/gravel – there were no more reports at the moment, but the situation will be kept monitored.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Update Financial Regulations to comply with recent legislation. Councillors agreed the Updates and the Chairman and Clerk signed the updated Financial Regulations.
13. HALL: Re-painting of the foyer, toilets and kitchen is being done this week. Clerk said that new Hall Christmas decorations were needed. Cllr Charles and Clerk will purchase these at Veal’s. Cllr Charles will get in touch with the Tiler who will be giving a quote for the tiles in the foyer and kitchen.
14. RECREATION GROUND: Cllr Watts said that there was nothing to report.
16/01985/FUL. Mr Young. 2 storey side extension, single storey side extension, new front porch, raise existing roof with new dormers and remodelling of fenestration. The Bungalow, Netherhill, Botley. Councillors agreed that a comment should be made that if approved this dwelling would be a loss of an affordable dwelling in the countryside. The dwelling would also have an impact on the countryside in Netherhill and it is over-development of the width of the plot size.
16/02055/FUL. Mr Gray. Single storey side extension. Oaklands, Durley Street, Durley. Councillors agreed that they had no comments to make on this application.
Councillor Farr attended a Planning Coach Trip organised by WCC on 7th October and reported that she visited many planning sites including the Old Fire Station in Winchester, developments in Colden Common and Wickham.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.30 p.m.