THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 10th JULY, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
7 Parish Councillors and the Clerk were in attendance, along with District Councillor Miller and 1 parishioner.
1. APOLOGIES FOR ABSENCE: Apologies were received from County/District Councillor Humby and
District Councillor Mclean.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no
Declarations of Interest made.
3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 12th JUNE, 2018 WERE READ,
CONFIRMED AND SIGNED AS A TRUE AND CORRECT RECORD.
4. MATTERS ARISING:
(a) Encroachment onto Parish Council land – Report on Inspection Meeting. Councillors inspected the buffer area on 27th June and said that the bees and hive have been removed, gates have been blocked and the compost bin have been removed. The only two outstanding issues appear to be the fencing which has been moved and the bins which are still sited on Parish Council land. It was agreed that the fence was resolve in a previous inspection and the Parish Lengthsman will be asked to put up a post and fence, along with a shrub on the edge of the buffer area. If the bins continue to be placed on the buffer area then they will be removed.
(b) Cllr Delmege to update on SID sign installment. Cllr Delmege is in the process of installing the equipment. He is waiting for HCC to extend the poles. He carried out an initial test to see how the equipment gathered the evidence.
(c) Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett reported that she has not had time to visit the businesses yet, but will hopefully be able to do this next week. A report will be given at the August Meeting.
(d) Parsonage Lane footpath/cycleway. A response was read out from HCC Highways and it was agreed that the situation will be kept monitored. In the meantime it was agreed that the Clerk would respond by stating that the Parish Council would be willing to purchase some hedging or a tree/shrub and we would also like to question the insurance if someone was injured whilst walking the footpath/cycleway at this point.
(e) Report on Southern Parishes Meeting (9.7.18). Cllr Charles and the Clerk attended the Meeting and gave a brief report. Items to take back to our relevant Parish Council was to ask if we would like additional hours for a Parish Lengthsman and/or ACSO. It was agreed that we would be interested in having hours for an ACSO on a variable hours basis so that we could use them when we have village events, or perhaps a problem which needed resolving. Councillors agreed that we could discuss this at the next Meeting when the hourly rate is known. Representatives from CAB attended the Meeting and informed Councillors of the work that they do. It was agreed that if the CAB wish to use a room at Durley Memorial Hall for an outreach session then they could use it free of charge.
(f) Response from HCC regarding continual sinking of road in Heathen Street. This was read out and it was agreed that we would ask CC Humby again about the funding required and the timescale for major work to be carried out.
(g) Church Copse, Greenwood Lane. Clerk read out the response from the Forestry Commission stating that an Inspection has not yet been carried out at Church Copse. Councillors agreed that this should be followed up again in a month if no Inspection has been carried out.
(h) WDAPC Meeting with WCC – Cllr Charles reported that enforcement was discussed at this Meeting and it was generally agreed that enforcement was not fit for purpose as WCC did not appear to have the powers required to make any difference.
(i) Clerk read out response from Jenny Nell, WCC regarding an enquiry for sites for potential housing. Although there have been over 200 sites submitted in response to the call for sites from all over the Winchester District these will need to be worked through. A list of suitable sites could be considered through the local plan process.
5. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report was available.
6. DISTRICT COUNCILLORS’ REPORTS: DC Miller reported on the various major developments which are happening in the Winchester District, mainly in Winchester.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no issues raised.
(a) Letter of thanks from CAB regarding donation. This was noted.
(b) Consultation document on proposals to change street lighting, supported transport services and
concessionary travel scheme. After discussion it was agreed that street lighting did not really
affect Durley, and it was agreed that a nominal charge for concessionary bus travel would be
acceptable to most residents if it meant keeping a bus service through the village. Clerk will
complete the questionnaire. The questionnaire has also been put on the website for residents to
(c) Local Plan update from Eastleigh Borough Council. Sent via e-mail and on website. It was
agreed that a response would be made from Durley once the results of the Highways Assessments had been made.
(d) Winchester Local Plan 2036. Clerk read out e-mail explaining the next stage of the Local Plan.
This was noted.
(e) Esso Pipeline Project. Initial Working Route. Clerk said that it appears that the pipeline
replacement might not be going through the wooded area at The Sawmills.
(f) Home-Start Meon Valley AGM on Wednesday 18th July at 12.00 noon in Wickham. Cllr
Delmege said that he would most probably be able to attend. Clerk will inform Home-Start.
9. SCHOOL REPORT: Nick Apps was present at the Meeting and said that the School had an Offsted visit
today, the track entrance is being looked at, the edge of the brook is being cleared to ease the flooding and the School crossing is on hold at the moment with a view to having flashing lights as a priority. The Clerk said that she has asked Rights of Way to look at the footpaths leading to the School to give any advice on how to make them more accessible.
10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that thefts of vehicles and bikes are still happening frequently. The next PACT Meeting will be held on 27.9.18 at the Jubilee Hall, BW. A note will be placed on the website giving tips to residents for when they go on holiday.
11. HIGHWAYS REPORT: Cllr Pitter said that he has reported many pot holes and about half of them have now been repaired. He will gradually report all pot holes around the village.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. Agree churchyard maintenance donation for 2018-19. Cllr Charles proposed that we donate £200. Cllr Watts seconded this proposal. All Councillors were in agreement so Clerk will send on a cheque for £200.
13. HALL: Hall floor quotes – Cllr Charles said that he is meeting with another floor Company to get a
further quote. Report on Hall Meeting 4.7.18. – Cllr Smith reported that at the Hall Meeting items that were discussed included the Hall flooring, clear-out of the understage area, curtains in the kitchen, caretaking and other minor repairs. It was pointed out that help was needed with the understage clear-out so Councillors offered to help. Cllr Smith will circulate dates which the Hall is free and see who is able to help. It was suggested that Wednesdays are the best day.
14. RECREATION GROUND: Painting of Pavilion – this has now been completed. The multi-surface course equipment has also been finished. The pollarding of the 3 Ash trees has been done and a thank you was received from the resident who lived near to the Ash trees. Cllr Watts reported that the baby swing needs replacing as it appears that adults have been using it. Clerk will put in an order. It was agreed that the seat at the top of the Recreation Ground would be dismantled and a replacement one put in place of it. There is evidence of antisocial behaviour during the evenings so it was suggested that measures be put in place to catch the offenders. Cllr Smith asked if the fence was going to be replaced at The Sawmills play area. Cllr Charles will do this as soon as he is able.
18/01379/HOU. Mr & Mrs Robinson. Single storey rear extension and new porch to bungalow and the
erection of a detached car port. Middle Farm, Durley Street, Durley. Councillors agreed that no comments would be made.
18/01342/TPO. Mr Saint. 1 no Oak – fell due to reduced health and structural integrity. Swiss Cottage,
Sciviers Lane, Durley. Councillors had no objection to this application.
18/01364/FUL. Mr Whiteside. To open a field access from Durley Street into the landlocked field adjoining Tarrytown to the west. Tarrytown, Durley Street, Durley. Councillors agreed they could see a need for an entrance to this field, but are also aware that this is a dangerous stretch of road. However, they have no objection to this application provided HCC Highways are consulted and approve the safety aspects of opening an entrance in this location.
18/01346/HOU. Mr Barnett. Revision of 17/02846/HOU – Alteration to fenestration materials with a 2 storey extension to front elevation; 2 storey rear extension following removal of existing; single storey barn style side extension. Old Forge Cottage, Heathen Street, Durley. Councillors agreed that they are happy with the amendments made and have no further comments to make on this application.
18/01331/FUL. Mr Churcher. Change of use of land to curtilage and proposed replacement dwelling using existing access from Greenwood Lane. Woodlands, Greenwood Lane, Durley. Councillors agreed that they have no comments to make on this application.
18/00975/FUL. Mrs T Dance. Extension to equestrian barn, sand school and automatic horsewalker. Little Oakdale, Durley Hall Lane, Durley. Approved.
18/01042/HOU. Mr & Mrs Hounsham. Change of use of first floor ancillary building for independent holiday accommodation, including the installation of a small kitchenette with cooking facilities. Appledown Barn, Kytes Lane, Durley. Approved.
18/01384/HOU. Mr Cole. (Variation to approval 17/02530/HOU). Single storey extension to rear, to provide indoor swimming pool and changing facilities. Baytrees, Durley Brook Road, Durley. Councillors had no comments to make on this application.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT