THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th OCTOBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
6 Parish Councillors, the Clerk – Mrs Anne Collins and 3 parishioners were present.
- APOLOGIES FOR ABSENCE: Apologies were received from CC/DC Humby and Cllr Bartlett.
- ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no
Declarations of Interest made.
- THE MINUTES OF THE PREVIOUS MEETING HELD ON 11th SEPTEMBER, 2018 WERE READ,
CONFIRMED AND SIGNED.
- MATTERS ARISING:
(a) Cllr Delmege to update and review SID sign. Cllr Delmege reported that he has installed the sign outside of Shady Oaks Farm and it is working well. Some statistics were given which have been achieved to date. Councillors were amazed at the amount of vehicles which use this road. Cllr Delmege will collate the figures given and move the sign as and when required. Positive feedback has been received from residents.
(b) Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not able to attend the Meeting so will give an update at the next Meeting.
(c) Response from the Forestry Commission regarding Church Copse. Clerk read out an e-mail stating that the Forestry Commission referred the case on 21st August, 2018 and they have accepted that there is a prima facia case and are conducting an investigation, based on the Forestry Commission’s initial investigation. Further updates will be sent as the case progresses.
(d) Footpath inspections – Cllr Delmege reported that he has received no further complaints other than those which are already being investigated. Clerk has written to landowners who own footpaths which need attention, but is still waiting for responses. An electric fence across a footpath needs investigation in Kytes Lane.
(e) Update on Broadband issues in Durley progress – Cllr Pitter said that he has asked for an article to go onto the website and Andy Burton will feed back any information to Cllr Pitter. Once feedback has been received for interest in forming a Community Funded project then we can take this further.
(f) Update on grit bin in Wintershill. Clerk has now received a response from HCC stating that the grit bin will be re-levelled and reinstated alongside Wintershill.
(g) Report on site visit to 2 Hazeldene, Parsonage Lane. After our last Meeting Councillors were invited for a site visit by the owner. The owners showed Councillors the way in which they operate with the dogs and puppies and the facilities that they have. It was not clear whether Southern Water have approved the drainage in place, but the owner was going to check and send the Clerk any information. Clerk informed Councillors that the date for the Planning Committee to discuss this Application is 18th October in Winchester.
(h) Parish Event – Report from Cllr Charles/Clerk. Cllr Charles and the Clerk attended this Event which was in BW hosted by WCC Planning Officers. Discussion took place regarding Enforcement, the review of the Planning Department and the future Local Plan. There was interesting discussion and feedback is invited from Parish Councils.
- COUNTY COUNCILLOR’S REPORT: CC Humby was not at the Meeting so no Report was available.
- DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. No District Councillors were present so no Report was given.
- PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no issues raised
apart from those already included on the Agenda.
(a) Letter from Royal Mail regarding scam mail. Clerk has put this onto the noticeboard. It was also
agreed to ask CAB if they would visit Lunch Club to talk to elderly residents about scam letters, e-mails, telephone calls in general. Cllr Delmege will arrange a suitable date with Edna Merritt.
(b) Letter of thanks from Durley PCC regarding Churchyard donation. This was noted.
(c) E-mail and response regarding parked vehicle in Whitegates. Clerk has received complaints about a vehicle which was parked in Whitegates for some time. The Police were informed but could do nothing about it as the vehicle was taxed and insured. There are signs in Whitegates stating that parking is for residents only and vehicles which are parked there for days do cause a problem for residents. Clerk said that the owner has now been located.
(d) Letter from HCC Highways regarding Licence Fee increases. This was noted, but did not affect Durley.
(e) Letter from Police attaching a Road Safety Report Executive Summary. This was circulated to Parish Councillors for information.
(f) Complaint regarding lighting in Heathen Street and response from WCC. This matter has now been dealt with.
(g) Winchester District Gypsy DPD Modifications Consultation. Sent via e-mail.
(h) Apology from Martial Arts for moving cones in parking area for Parish Council Meeting on 11.9.18. Councillors were assured that this will not happen in future.
- SCHOOL REPORT: Grants for crossing and lights. Clerk reported that she had contacted the Blue
Lamp Trust (Police) and they only give out Grants to Charities. She also looked at the Lottery Grant Funding and they could not give a Grant towards this project as we did not own the land. They also said that HCC had a statutory duty to provide such equipment.
- NEIGHBOURHOOD WATCH REPORT: Cllr Watts gave a PACT Meeting Report which is attached to these Minutes.
- HIGHWAYS REPORT: Cllr Pitter reported that white road markings have been placed on the roads to mark work which needs to be carried out by HCC Highways. Cllr Clegg reported some fly tipping in Netherhill. This will be reported via WCC website. Some highways work has been completed.
- FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The External Audit Report has been completed and is satisfactory. The first half of the 2018-19 Internal Audit has also been completed.
- HALL: Hall floor progress – Clerk is still trying to find a suitable Grant. Bulbs have been planted by the Community Payback Volunteers in the garden areas of the Hall car park. The bulbs have been donated by Durley Entertainments Committee in memory of John Sillence – who was Hall Caretaker for 14 years. A plaque will be donated by Jose in due course. Cllr Smith said that the hot water in the extension end of the Hall was not working. Cllr Charles will look into the problem. Cllr Charles will also see what can be done to repair the fridge door.
- RECREATION GROUND: Cllr Watts to report. Replacement seat has arrived – Colin Watts and Peter will put this up. Repairs to veranda outside of Pavilion – Cllr Charles will meet with Colin Watts to see what materials can be used to carry out the repairs. Cllr Smith asked if the fencing alongside the swings at The Sawmills could be replaced shortly. Shawn will be asked to take down the old wooden fencing and Cllr Charles will firm up an order for the replacement fencing materials.
18/02104/HOU. Mr and Mrs Hepburn. Extension to existing dwelling house. Cupressus, Durley Brook Road, Durley. Councillors agreed that more detailed plans were required on the proposed floor layout before they could make any comments. Clerk will obtain these and send them via e-mail to Councillors for a decision.
18/01894/HOU. Mr Stoneman. Proposed construction of detached garage building. Giles Farm, Greenwood Lane, Durley. Councillors had no comments to make on this application. It was pointed out to Councillors that a decision had been made on this Application the day before our Meeting, despite the Clerk informing WCC that we would be sending in our comments after our Meeting. This will be pointed out to WCC.
18/01745/FUL. Imperial Homes (Southern) Ltd. Erection of two detached houses (1 x 3 bedroom, 1 x 4 bedroom) with associated access and parking. Land adjacent to Lyons Cottage, Durley Brook Road, Durley. Refused.
18/02037/HOU. Mr & Mrs Beaton. First floor extension with elevation alterations. Springside, Durley Brook Road, Durley. Councillors had no objection to this application.
18/01364/FUL. Mr Whiteside. To open a field from Durley Street into the landlocked field adjoining Tarrytown to the west. Tarrytown, Durley Street, Durley. Granted.
18/02112/FUL. Mr Barnard. Demolition of existing barn, erection of new indoor sandschool incorporating stabling and horse welfare facilities. (THIS APPLICATION MAY AFFECT THE SETTING OF A PUBLIC RIGHT OF WAY). Councillors agreed that no comments would be made.
THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.25 p.m.