Winchester City Council


Election of Parish Councillors


The following is a statement of the persons nominated for election as a Parish Councillor for




Name of Candidate Home Address Description (if any) Name of Proposer Reason why no longer nominated*

Vivien Ann


(Address in Winchester District)) Merritt Ian

Christopher Guy


(Address in Winchester District) Holttum Mark



(Address in Winchester District ) Delmege S

Peter Anthony


Thatchers, Sciviers Lane, Durley, Southampton, SO32 2AG Richardson Trevor



(Address in Winchester District) Holttum Tracy



Waterside, Durley Brook Road, Durley, Southampton, SO32 2AR Clarke Roger



(Address in Winchester District) Campbell Carolyn

Gemma Louise


White Owl Cottage, Parsonage Lane, Durley, SO32 2AD Webb Becky

Gabriel Peter


Berkeley Farm, Durley St, Durley, SO32 2AB Croot William Maxwell

Kirsty Melissa


(Address in Winchester District) Webb R

Marie Josephine


39 The Sawmills, Durley, Southampton, Hampshire, SO32 2EH Read Z L

Anita Lynne


Rosedean, Durley Street, Durley, Southampton, SO32 2AA Rappini J



(Address in Winchester District) Rutherford K

*Decision of the Returning Officer that the nomination is invalid or other reason why a person nominated no longer stands nominated.


The persons above against whose name no entry is made in the last column have been and stand validly nominated.


A POLL WILL BE TAKEN on Thursday 2 May 2019 between the hours of 7:00 am and 10:00 pm.


Where contested this poll is taken together with the election of District Councillors


Driving Safely for Longer

Monday 1st October to Friday 5th October 2018

There are currently just over 5.1 million people in the UK aged 70 and over driving on our roads and the expectation is that this will double if not treble in the next 20 years as we all live longer. The oldest person who holds a driving licence is a male aged 107 years. Hampshire is shown as having the highest number of older drivers outside London.

We know that older motorists have a wealth of experience, confidence and tolerance. However, sight, hearing, reaction time and judgement of speed and distance may not be as sharp as it once was.

Fragility increases with age, so injuries tend to be more serious and recovery takes much longer. Casualty rates do increase for car drivers aged over about 65, and the fatality rate increases significantly.

That’s where we come in. The Older Drivers Forum is about keeping mature motorists on the road safely for longer. Whether that’s helping giving you practical and informative help and support to continue driving or pointing you in the right direction for an assessment to identify your driving needs – from wing mirror adapters to an elevated driving seat – we’re here to help.

We’re a not-for-profit group made up of experts in road safety from across Hampshire and the Isle of Wight – from representatives from the emergency services, to charities, local authorities and businesses specialising in keeping older people on the road.

If you know an older driver, have contact with them regularly in your job or are perhaps just concerned for a friend or relative who is still driving then the Older Driver Forum may be able to help. Please visit their website for more information.

From Monday 1st October to Friday 5th October 2018, and in support of Older Peoples Day (Oct 1st), the forum is holding an Older Driver Awareness Week offering advice and tips that will help older drivers continue to drive safely or help them to decide when to stop.

The local event will be held on Tuesday, October 2nd at Haskins Garden Centre, West End, Southampton

The event is free to attend and open between 9.30am to 3pm, no appointment is required and people can pop in anytime during these hours. The events are aimed at anyone with an interest, from older drivers themselves, to friends and relatives.

Advice will be available on:

  • brushing up your skills
  • booking a driving assessment
  • arranging a regular eyesight test
  • getting advice on health and wellbeing issues that could affect driving ability
  • renewing your licence at 70
  • learning about road safety and consequences of not being fit to drive
  • discover alternatives to being independent without a car

Safety is the top priority; it should be the most important thing older drivers consider when there is concern over driving ability. The best advice is don’t become complacent and wait for an accident or a near miss to convince a driver to stop, instead seek advice, support and help.

Let’s help Older Drivers to carry on Driving Safely for Longer

Hampshire Police and Trading Standards want to remind people not to be pressured into signing up for services and goods that they don’t actually need.

If you are ever visited or cold called by people offering services such as loft insulation or other ‘energy home improvements’ never be swayed into signing anything on the spot. If you feel uncomfortable and the person refuses to leave tell them you are calling the police.

Older more vulnerable members of our community are being deliberately targeted and these companies are using scare tactics to get them to agree to totally unnecessary expensive work. They may also mention you are entitled to a Government grant, or you will be fined if you don’t have the right energy saving measures in place. The ‘sell’ may start with a free loft insulation check.

If you have older relatives, friends or neighbours, please talk to them about not employing any services of people who they are unsure of or who have cold called them.  Trading Standards partners at the Citizens Advice Consumer Helpline 03454 040506 can give advice and will record complaints for Trading Standards.  You can also  contact:

The Energy Trust, or Police on 101 if you have concerns or wish to know more.’



Durley Parish Council recognises that when personal information is provided (such as name, address, e-mail address, telephone number, organisation) this information will be stored to enable us to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will not be shared or provided to any other third party unless it is to answer your correspondence.

Durley Parish Council will only collect a limited amount of information about you that is necessary for correspondence, information and service provision. We do not use profiling, we do not sell or pass your data to a third party. We do not use your data for purposes other than those specified. We make sure that your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our privacy Policies to keep it up to date in protecting your data.

If you have a complaint regarding the way your personal data has been processed you may make a complaint to Durley Parish Council and the Information Commissioners Office Telephone 0303 123 1113.



Under the Freedom of Information Act 2000, Durley Parish Council is required to maintain a retention schedule listing the record series which it creates in the course of its business. The retention schedule sets out the length of time which the record needs to be retained and the action which should be taken when it is of no further administrative use to Durley Parish Council.


The schedule below shows how Durley Parish Council retain their records for audit.


Document Minimum retention period Reason for retention
Signed Minutes of Council Meetings (hard copy) Indefinite Archived with Hampshire Records Office after 2 years
Scale of fees and charges 6 years Management
Receipt and payment accounts (hard copy) Indefinite Archived
Receipt books 6 years Audit
Invoice books 6 years Audit
Bank statement of all bank accounts Last completed Audit year Audit
Bank paying-in books Last completed Audit year Audit
Cheque book stubs Last completed Audit year Audit
Quotations and tenders 6 years Management
Paid invoices 6 years VAT/Audit
VAT records 6 years VAT/Audit
Payroll records 12 years Superannuation
Insurance policies While valid Management
Certificates for insurance against liability for employees 40 years from date from when insurance commenced or was renewed The Employer’s Liability (Compulsory Insurance) Regulations 1998 (SI.2753), Management
Investments Indefinite Audit/Management
Title Deeds, Leases, Agreements, Contracts Indefinite Audit/Management
Planning Applications Until considered by Council. All Applications are held on-line by WCC or HCC Planning and enforcement
Public Consultation surveys Retain as long as useful or consultation completed Management


PLEASE NOTE:   Documents are stored in the Clerk’s Office or in the County Archives at Winchester.




This statement summarises how Durley Parish Council operates their Data Protection Policy.

Durley Parish Council accepts that they have a responsibility to comply with the Data Protection Act 1998. This Act regulates the use of personal data.

Durley Parish Council accepts that The Data Protection Act 1998 sets out high standards for the handling of personal information and protecting individuals’ rights for privacy. It also regulates how information can be collected, handled and used. The Data Protection Act applies to anyone holding information about people electronically or on paper.

Durley Parish Council has a number of procedures in place to ensure that it complies with the Data Protection Act 1998 when holding personal information concerning its residents.

Durley Parish Council has notified the Information Commissioner that they hold personal data about individuals.

Durley Parish Council has agreed that when dealing with personal data, staff and Councillors must ensure that:

Personal data is processed fairly and lawfully – this means that data should only be collected from individuals if staff and Councillors have been open and honest about why they require the information.

Personal data is processed for specific purposes only – data should not be used for any other purpose.

Personal data is accurate and kept up to date – data should be correct if not accurate.

Personal data is relevant to what it is needed for – data will be monitored so that too much or too little is not kept, therefore only data which is needed will be held.

Personal data is not kept longer than it is needed – data will be removed if not required.

Personal data is processed in accordance with the rights of the individuals – data must be used for the purpose that the individual gave the permission for.

Personal data is kept securely – this means that data can only be accessed by staff and Councillors. Data cannot be accessed by members of the public.

Storing and accessing data:

Durley Parish Council recognises that it is their responsibility to be open with people when taking personal details from them. This means that staff must be honest about why they need certain information. Any information given to a member of staff or member of Durley Parish Council will not be passed onto a third party unless it is to be used for the purpose it has been given to the Parish Council.

Durley Parish Council may hold information about individuals such as their addresses and telephone numbers. These will be kept in a secure location and will not be available for public access. Any personal data held on the computer will be deleted if out of date or not required for the use it was given.

An elected member may need to access personal information to help them carry out their duties, this would be done via the Parish Clerk. Information should be given to help carry out the specific purpose. Access should only be given to sensitive information with consent from the Parish Clerk. Data should never be used for political reasons unless consent from the individual has been given.


Durley Parish Council staff and Councillors must be aware that when complaints or queries are made, they must remain confidential unless the individual gives permission otherwise. When dealing with personal data, this must also remain confidential.

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