THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th DECEMBER, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, Mrs Anne Collins (Clerk) and 3 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Kirstie Baines, District Councillor Miller and District Councillor Mclean. Although Parish Councillors understand that DC Miller and DC Mclean are representing both Durley and BW parishes the Clerk was asked to write to both District Councillors and ask if they could split their evening and attend both Durley and BW Parish Council Meetings as Cllr Humby does. It was agreed that we could accommodate them within the Agenda either at the beginning or the end to suit them.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETINGS HELD ON 8th NOVEMBER, 2016 AND 23rd NOVEMBER, 2016 WERE AGREED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. Clerk said that the work was due to start a couple of weeks ago. It appears that they will be able to give a start date tomorrow, but the work will be completed by the end of the year.

(b) Flooding at Beech Corner and outside of School – There is no further update from CC Humby, other than ditches have been dug out and the pipe under the road at Beech Corner is still being done.

(c) Fly-tipping in Durley. Signs have been put up in the hot spots. There has been fly-tipping reported this month which has been mainly larger items like settees and tv’s. A bath was reported in Netherhill which will be reported to WCC.

(d) Hedge in Parsonage Lane. There has been no response from the letter the Clerk wrote to the owners of White Owl Cottage. Councillors agreed that there was little else that they could do other than refer the matter to HCC Highways. The mirrors are still causing a problem in Parsonage Lane opposite 1 Hazeldene so this will be followed up with HCC Highways as well.

(e) Report on BW Bridleway Project (15.12.16) – Cllr Watts/Clerk will be attending.

(f) Report on Southern Parishes Meeting (28.11.16) – Cllr Charles/Clerk. The main issues discussed at this Meeting included Recycling Centres, Fly tipping, Dog Waste, the Botley By-pass and the EBC development plans.

(g) Church Copse re-planting. No further news.

(h) Double lines outside of Beech Corner – Photographs are still being taken. CC Humby reported that DC Miller might be able to find some funding locally, and it is hoped that if agreed then these long awaited double lines can be painted to stop vehicles from parking on the junction.

(i) Co-option of Parish Councillor – Notices have been put up. Clerk said that WCC have confirmed that an Election has not been requested so we will be able to co-opt a Parish Councillor at our January Meeting. At the moment there are 3 applications so Councillors agreed that an interview evening will take place on Monday 9th January, 2017 starting at 7.00 p.m. at half hour intervals. A decision will then be made and the successful applicant will be invited to attend the January Meeting on 10th. Clerk will write letters to candidates after 23rd December in case there are more applications.

(j) Report on ADD Meeting regarding EBC Options. Cllr Charles and the Clerk attended this Meeting with other local Parish Council Chairmen and Clerks who are affected by the EBC proposals. It was informative and support was needed to help fight development in this area.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he is on the HCC Economic Development Board which deals with investments and making the economy work for HCC as there is little left in which savings can be made. Cllr Delmege asked about building more council houses to rent out. CC Humby said that more rental properties are being built, but other services are also being looked at as possible ways of making money to use on services. CC Humby spoke about the huge social care budget, the Highways visit for Clerks and Recycling Centres.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. There was no District Report as DC Humby spoke about the double yellow lines in paragraph 4(h) above.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. All members of the public present were in attendance to hear Planning Applications listed below.

8. CORRESPONDENCE:

(a) Agree Parish Precept for 2017/18. Cllr Charles proposed that we apply for £22,000 bearing in mind that the Grant from Government will be halved next year and there will be no Grant the following year. We also would like to keep the Parish Lengthsman employed to clear footpaths etc. Cllr Pitter seconded this proposal. All Councillors were in agreement. Clerk will complete the relevant forms.

(b) Priority Cutting List for 2017 on Durley footpaths. It was agreed to discuss in the New Year with Cllr Delmege (Footpaths Officer), the Parish Lengthsman who is cutting some of the footpaths, and the Clerk so that we can produce a List.

(c) WDAPC AGM – (6.12.16). This was attended by the Chairman and Clerk. There was a low attendance and the AGM commenced with the Election of Officers. These were the same as the previous year. Other items on the Agenda included the Eastleigh Local Plan, motorbike noise on the A272 and future Meetings.

(d) BT Programme of intended payphone removals. Clerk said that on the List of payphone boxes to be removed is the one outside of The Robin Hood in Durley Street. Councillors agreed that as it has not been used over the last year they could not justify its retention. It is also not a red kiosk so it is not really worth keeping. Clerk will make these comments to WCC.

9. SCHOOL REPORT: There was no School Report from Kirstie. Cllr Farr attended a School Meeting and the issues discussed included: a feasibility study of the holding of water in the memorial garden, the wall at the entrance to the School will be re-built higher, there will be no infants entrance, the playground will be upgraded, the sides of the bank by the stream will be reinforced, the speed of traffic now that the lay-by has been built has increased, Grants need to be applied for and the School signs have been removed. Councillors have asked for speed checks along this stretch of road, but it is not always possible as the Police do not have sufficient resources.

10. NEIGHBOURHOOD WATCH REPORT: PACT Meeting Report – Cllr Watts and Cllr Farr attended the Meeting and speeding vehicles, parking and fly tipping were the main concerns. The Meetings will now be held twice a year rather than four times a year. There are more parishes invited and this means that it is difficult to voice your problems. Cllr Watts will take the lead as Linda Summers has now left the village. Clerk did write on behalf of the Parish Council thanking Linda for all her hard work with the Neighbourhood Watch Co-ordination within the village.

11. HIGHWAYS REPORT: Cllr Pitter reported that there has been two water leaks – one in Durley Street and the other in Snakemoor Lane.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.

13. HALL: Quote for tiling. Clerk read out a quote of £3,650 Cllr Charles proposed that we accept this quote as we have had difficulty in getting someone to carry out the work. Cllr Pitter seconded this proposal and all Councillors were in agreement. Clerk will find out when they are able to commence work as Hall bookings will need to be worked around or cancelled. They hope to start in January, 2017.

14. RECREATION GROUND: Cllr Watts said that there was nothing to report.

15. PLANNING:

16/02860/FUL. Mr and Mrs Biggs. Conversion of an existing workshop building into two self-contained holiday lets, including the setting out of a curtilage to provide garden and parking area on surrounding land for each unit. Lower Farm, Parsonage Lane, Durley. Councillors agreed that they had no comments to make on this application.

16/02617/FUL. Mrs Ralph. Continued use of residential caravan for the sole use of the owners who require permanent residence on site to manage the existing animal sanctuary (RETROSPECTIVE). The Piggeries, Mincingfield Lane, Durley. Councillors had no objection to this application provided that the current circumstances remain the same.

16/02697/FUL. Mr Le-Vallee. Erection of hay/storage barn, extend hard standing, re-locate entrance gate and hard standing for caravan. Stables opposite Durley Hall Barn, Durley Hall Lane, Durley. Councillors had no objection to the application, but the hard standing for the caravan should only be for a caravan not a mobile home.

16/02817/HOU. Mr and Mrs Topliss. Ground floor flat roof extension and loft conversion with dormers to front and rear. 6 Durley Mews, Durley. Councillors had no objection to this application.

16/02110/FUL. Ms Denham. Proposed equestrian barn and new access onto Stapleford Lane. Land adjacent to Stapleford Cottage, Stapleford Lane, Durley. GRANTED.

Response from Enforcement Officer regarding enforcement enquiry. It appears that the window extensions on 2 The Sawmills were in the original planning application.

Revised plans were available for The Bungalow, Gregory Lane, Durley. There is a new proposal for a close board timber fence along with hedging. Councillors agreed that this was far more acceptable and more in keeping with a rural village.

O/16/79600. Outline Application for Demolition of existing residential dwelling and associated farm buildings, development of up to 50 dwellings with access from Maddoxford Lane, site infrastructure, open space and associated landscaping. Land south of Maddoxford Lane, Boorley Green, Botley. Councillors agreed to make no comments.

Councillors were concerned that activities at Little Oakdale in Durley Hall Lane do not appear to have ceased. Clerk will ask the Enforcement Officer for an update.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN WISHED EVERYONE A HAPPY CHRISTMAS AND NEW YEAR AND CLOSED THE MEETING AT 9.50 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th NOVEMBER, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

3 Parish Councillors, the Clerk Mrs Anne Collins, District Councillor Mclean and 2 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Delmege, Cllr Burton, County/District Councillor Humby and District Councillor Miller.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest.

3. THE MINUTES OF THE MEETINGS HELD ON 11th OCTOBER, 2016 AND 2nd NOVEMBER, 20916 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills – start date. Clerk reported that the Contractor is hoping to start the work in 2 weeks’ time. A County Councillor Grant has been applied for to cover part of the cost.

(b) Flooding at Beech Corner and outside of School – Update from CC Humby. CC Humby was not at the Meeting to give an update, but the Clerk reported that the pipe under Durley Brook Road has been prioritised by HCC Highways. It is hoped that this work will be completed before the winter weather sets in.

(c) Fly-tipping in Durley. Clerk has asked the land owners’ permission to put up signs in various “hot spots” in Durley and they are more than happy with this. Dick Bastian will be contacted about putting up a sign alongside his land in Greenwood Lane. More fly-tipping has been reported throughout the month and a parishioner present reported that there are some car seats and other rubbish dumped in Durley Road just past the Church. Clerk will report this to WCC.

(d) Hedge in Parsonage Lane. A response to our letter has not been received and Clerk has not been able to catch the owner of the horses in the field to see if she knows who the owner of the hedge is.

(e) Report on BW Bridleway Project – Cllr Watts reported that most of the Meeting was taken up with discussion on a Meeting on Winchester and the costings of the Bridleway Project. There was no discussion on any issues relating to Durley.

(f) Report on Southern Parishes Meeting – Cllr Charles/Clerk. The Group were introduced to the new CSO Michael Thomas who works for BW and Swanmore Parish Councils. The major part of the Meeting was taken up with questions and answers to Keith House regarding the EBC Local Plan. He also talked about the proposal for the Botley By-pass.

(g) Report from Parish Plan Meeting held on 2.11.16. The Parish Plan Team has successfully re-vamped the Good Neighbours Group which is working well with 9 Committee Members and 18 drivers. Many residents have offered their help. The Village website is now up and running and thanks were given to Andy Burton for leading this. Interest was shown in holding a Village Carnival so a Public Meeting is going to be held in January to see how many residents would be willing to help. A decision will then be made. BWPC has some allotments in Albany Road which is right on the Durley/BW boundary so the Parish Plan members are going to visit the site and see if they would be suitable for Durley residents to hire. There are around 10 residents who are interested in renting an allotment. There are also residents who would like a Community Orchard but before going down this route the Group agreed to see if there are spare trees within the village that have not been picked this year, which could be picked by a Community Group. Ian Medd is looking at village gateway signs and it is hoped that we will be able to put these in place of the present Durley signs.

(h) Church Copse re-planting. There is no further update available. Clerk said that CC Humby is still waiting for a response. A parishioner present said that the trees should have been re-planted by June, 2016 and he is disappointed that no response is forthcoming.

(i) Double lines outside of Beech Corner – DC Miller has responded to the Clerk and Clerk read out the response. Councillors agreed that no progress is being made at the moment, despite residents having safety concerns when coming out of Stapleford Lane and Church Lane on a regular basis. Corinne Phillips at WCC appears to dispute the fact that vehicles park on the staggered junction outside of Beech Corner Garage which takes away sight-lines. It was agreed that a resident would take photographs on a daily basis to show WCC what it is like. Many photographs have already been taken by residents.

5. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report was available.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. DC Mclean reported on development in the area and the impact that it would have on traffic through Durley. He also said that he will be Mayor on 17th May, 2017 and is happy to come to Durley for an Event if we book up in advance through his PA. He offered equipment if we needed it for crushing apples if we held an Apple Day Event. Cllr Charles thanked DC Mclean for this offer.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. 2 residents were at the Meeting to ask about the re-planting of Church Copse, Greenwood Lane and to report some more fly-tipping in Church Lane. An accident was narrowly avoided at the end of Church Lane due to cars parking outside of Beech Corner Garage.

8. CORRESPONDENCE:

(a) WCC District Local Plan Part 2 – Consultation on Proposed Modifications. Councillors had no comments to make.

(b) WCC Preparation of Gypsy & Traveller Site Allocations Consultation. There were no proposed site allocations within Durley, but some on the boundary, which are already registered sites. Councillors had no objections to these sites and therefore will make no comments on the Consultation.

(c) E-mail from resident about bus stop plinths in Durley Street. Clerk has asked WCC to clear the plinths of vegetation so that they can be used by residents.

(d) Resignation letter from Cllr Burton. Clerk read out a resignation letter from Cllr Burton stating that he is no longer able to continue due to work and personal commitments. Councillors could understand why Cllr Burton has to resign and will be sad to see him go. Cllr Charles asked that a letter be sent to Cllr Burton thanking him for all his hard work on the Council over the past few years. Clerk will advertise for a new Councillor.

(e) HCC – Consultation on revisions to the Community Involvement Consultation (Planning). No comments were made.

(f) Parish Connect – November, 2016. This was noted.

9. SCHOOL REPORT: There was no Report available.

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that there has been damage to vehicles and windows along Durley Street/Durley Brook Road/Wintershill recently. Clerk said that the village noticeboard in Gregory Lane has been damaged and this could have happened at the same time. Dave Farr is going to repair it. Garden furniture was also stolen from a property in Durley Street from the garden.

11. HIGHWAYS REPORT: Cllr Pitter said that there are still some pot holes which are marked which need to be repaired. HCC are aware of the exposed telephone cable in Mincingfield Lane and the erosion of the road edges.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Half year Internal Audit Report. Clerk reported that the Accounts balanced for the half year Audit and the Auditor was happy with the Accounts, but said that the Hall hire money should be banked at the end of each month and some hirers were taking too long to pay.

13. HALL: Christmas decorations have been purchased for the Hall. Clerk said that the Christmas decorations were to be taken down before the Seniors Party in January. In the past they have liked the decorations to stay up for this event. Councillors asked the Clerk to find out why the decorations needed to be taken down early this year. Floor tiling – Cllr Charles said that he is arranging to meet the tiler soon at the Hall. Cllr Pitter and the Clerk will also attend.

14. RECREATION GROUND: Cllr Watts reported that the hedge has been cut around the Recreation Ground. Cllr Charles will repair the rope ladder which has been temporarily repaired. Cllr Charles has replaced a bolt on the swing in The Sawmills Play Area recently. Councillors agreed that it is important to carry out the weekly checks on both Play Areas. Cllr Watts carries out checks at the Recreation Ground and Cllr Smith carries out checks in the Sawmills.

15. PLANNING:

16/02516/HOU. Mr D Bradbury. Front oak porch with rendered walls (white) to the front elevation only. Kuldana, Durley Brook Road, Durley. Councillors had no objection to this application.

16/02427/TPO. Mr Seagrave. T1 – Field Maple, fell. The Court House, Kytes Lane, Durley. There were no comments on this application.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.45 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11th OCTOBER, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, Mrs Anne Collins (Clerk) and 5 parishioners were in attendance. There were also 2 representatives from Regal Homes to show Councillors proposals for a development in Durley Street.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith, Cllr Delmege and CC/DC Humby, DC Miller and DC Mclean who all had to attend a Meeting in Winchester.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest.

3. THE MINUTES OF THE MEETING HELD ON 13th SEPTEMBER, 2016 WERE READ,
CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills update. Cllr Pitter and Clerk met with Clanville Draintech Ltd. and they have subsequently sent through a quote for the work required. The quote is £3,453.75 plus vat. The previous quote from Scandor was £3,981.07 plus vat. Cllr Pitter proposed that we accept the Clanville quote as it has been difficult to obtain a quote as most Companies are not interest in this kind of work. Cllr Charles seconded this proposal. All Councillors present were in agreement. Clerk said that the work will take about a week to complete. The Play Area will be closed when the work is carried out. The remaining Open Spaces Fund will be used to help towards the cost. Clerk will claim the Open Spaces Fund and write to Clanville informing them of our decision and ask when the work is likely to be done.

(b) Flooding at Beech Corner and outside of School – Update from CC Humby. CC Humby was not at the Meeting to give an update. Residents attending said that the bank of tree rubbish has just been left and there is no-where for pedestrians to walk if a large vehicle comes down the Lane. They also asked where the ditches were leading to as they appear to just stop, which will mean that the flood water will back up and cause additional flooding. There should be a ditch through the field down to the stream which should be reinstated. The culvert under Snakemoor Lane has not been done yet, although there has been a pipe put under Stapleford Lane at the top near the Garage. Clerk will inform CC Humby and HCC of the concerns from the parishioners and Parish Councillors will keep putting pressure on HCC to try and resolve this flooding issue which has been going on too long and is making residents very anxious in the Stapleford Lane area.

(c) Fly-tipping in Durley. Signs have now arrived and it was agreed that siting should be agreed with landowners to put up the signs. Various hot spots will be looked at and signs put up.

(d) Update on Broadband speeds in Durley. Clerk has put a request in the Parish Report asking for residents to send in their speeds. There has been little response at the moment.

(e) Report on Meeting with SSE regarding Community Resilient Fund. Cllr Charles and the Clerk met with SSE representatives and it appears that this Fund is not available for individual properties, only community projects.

(f) Report on HCC Workshop – Cllr Watts and Clerk. The Workshop attended by Cllr Watts and the Clerk was in Chandlers Ford and many other Parish Councils attended along with HCC representatives. The main topic of the evening was how services could be devolved down to the parishes in the future. Concerns were expressed about the expertise of Councillors to carry out the work and the finance that would be needed for the parishes to carry out additional duties.

(g) Lorries in Sciviers Lane. Clerk has received a response from the Torbay Farm developers stating that it is not their lorries which are travelling down Sciviers Lane from the Durley end. The situation will be kept monitored, and if the lorries continue then perhaps see where exactly they are going.

(h) Hedge in Parsonage Lane. No response has been received about the cutting or lowering of the hedge in Parsonage Lane. Clerk will ask the person who rents the field who the owner is.

5. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report available.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. No Report available.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Residents attended the Meeting to discuss the flooding at Beech Corner and tree re-planting in Church Copse – both issues are on the Agenda. All residents were complaining about the junction outside of Beech Corner Garage where vehicles keep parking. It is becoming very dangerous to come out of Stapleford Lane as you cannot see past the vehicles, and a resident came out of Church Lane and had to go on the wrong side of the road with the sun in his eyes and could not see both ways as it was impossible. There will be an accident at this junction if double lines are not put outside of the Garage. The Clerk has been writing to HCC for many years and doubles lines were promised some years ago, but nothing has happened and when enquiries are made we receive a negative response. Parish Councillors asked residents to keep taking photographs and write to HCC. Clerk said that DC Miller is now trying to get the double lines installed.

8. CORRESPONDENCE:

(a) Consultation Paper on 2017/18 Local Government Finance Settlement. Councillors agreed that they did not wish the Parish Precept to be capped in any way. This would be difficult if parishes are to take over more responsibilities and have more powers in the future. Clerk prepared a response and Councillors agreed with the content.

(b) Letter from Regal Homes re development in Durley. Councillors agreed that they would look at the plans, but would make no comment as Durley has no development allocation in the Local Plan. Any development that is allowed would need to go through the MTR3 Planning Policy which would need “clear public support” from residents and if an application was put in then the Parish Council would need to consult with their residents to see what their views were before making a response. The developer was thanked for bringing their plans to the Parish Council.

(c) E-mail from residents regarding progress of tree re-planting in Church Copse, Greenwood Lane. Clerk has received no further update from CC Humby on this issue. 2 residents were present at the Meeting and were unhappy that CC Humby has not responded to their e-mail regarding the tree re-planting as the Forestry Commission has requested this.

9. SCHOOL REPORT: There was nothing further to report other than flood prevention measures are still being discussed. Kirstie hopes to update Councillors at our next Meeting when decisions have been reached.

10. NEIGHBOURHOOD WATCH REPORT: There was nothing to report.

11. HIGHWAYS REPORT: Cllr Farr reported that 2 cement lorries went through Durley, but she was not sure where they were going to. This will be kept monitored in case it becomes a frequent route. Cllr Pitter reported that some pot holes have been repaired whilst others have not been done. Clerk will see why this has happened. Lorries travelling through Durley with sand/gravel – there were no more reports at the moment, but the situation will be kept monitored.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Update Financial Regulations to comply with recent legislation. Councillors agreed the Updates and the Chairman and Clerk signed the updated Financial Regulations.

13. HALL: Re-painting of the foyer, toilets and kitchen is being done this week. Clerk said that new Hall Christmas decorations were needed. Cllr Charles and Clerk will purchase these at Veal’s. Cllr Charles will get in touch with the Tiler who will be giving a quote for the tiles in the foyer and kitchen.

14. RECREATION GROUND: Cllr Watts said that there was nothing to report.

15. PLANNING:

16/01985/FUL. Mr Young. 2 storey side extension, single storey side extension, new front porch, raise existing roof with new dormers and remodelling of fenestration. The Bungalow, Netherhill, Botley. Councillors agreed that a comment should be made that if approved this dwelling would be a loss of an affordable dwelling in the countryside. The dwelling would also have an impact on the countryside in Netherhill and it is over-development of the width of the plot size.

16/02055/FUL. Mr Gray. Single storey side extension. Oaklands, Durley Street, Durley. Councillors agreed that they had no comments to make on this application.

Councillor Farr attended a Planning Coach Trip organised by WCC on 7th October and reported that she visited many planning sites including the Old Fire Station in Winchester, developments in Colden Common and Wickham.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.30 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th SEPTEMBER, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, County/District Councillor Humby, Mrs Anne Collins (Clerk), Kirstie Baines (Headteacher) and 7 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Charles and Cllr Delmege.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE MEETING HELD ON 9th AUGUST, 2016 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills update. The Clerk has been in contact with Playdale (the original installers of the play equipment) and they were unable to supply a drainage engineer who would be able to help. She is now trying other play area specialists. Cllr Smith said that the Village Green is now a lot drier and children are playing on it.

(b) Flooding at Beech Corner and outside of School – Update from CC Humby. CC Humby reported that the ditch has been dug in Stapleford Lane and the ditch reinstated where an illegal lay-by has been used. The pipe under the road will be installed shortly The Clerk said that she has been trying to arrange a Meeting about a Grant which might help towards some of the cost for elderly residents who have spent £15,000 on flood defences to protect their property. CC Humby said that there has been a Meeting with the School to discuss measures which could be taken to prevent flooding in future at the School. Maps show where the flooding occurs and it has been suggested that a holding area be created for water in the memorial garden opposite the School. Drains have been cleared, air bricks have been changed and barriers have been made for doors at the School. Once the Maps have been studied by HCC for various flood prevention methods CC Humby will get back to us with their conclusions. HCC do not wish to put something in place that does not work. Beech Corner and the School are the worse affected areas in Durley, but Parsonage Lane is also another concern as the road floods outside of 1 Hazeldene on a regular basis. This will also be looked at to see if anything can be done.

(c) Fly-tipping in the buffer area at The Sawmills. Clerk sent out a letter to the resident who dumped the rubbish and gave them 7 days to pick it up or the Parish Council will pick it up and send them the bill. The rubbish has been cleared so no further action will be taken by Durley Parish Council.

(d) HCC Parish Lengthsman Scheme. Clerk reported that everything is in place and our Groundsman at The Sawmills is willing to be our Parish Lengthsman. The Clerk has now received the Grant of £2,200 as a Lead Parish for this Scheme. £1,000 will be sent to Upham Parish Council for their Lengthsman to be paid and £200 will be paid to the Clerk for administration costs and then £1,000 will be left for Durley Parish Council to use on our Lengthsman. Clerk has printed Maps of all the footpaths in Durley and Upham and will distribute them to the Lengthsmen, along with a Work Schedule.

(e) Brick wall outside of Priory View has been repaired by WCC.

(f) Fly-tipping in Durley. Clerk has received several reports of fly-tipping in Durley over the past month. 2 on this weekend alone – one in Greenwood Lane completely blocking the road and another in the lay-by in Netherhill. A resident witnessed a vehicle with rubbish on the back and then coming back empty in Greenwood Lane and this has been reported to WCC. However, as she did not actually see them fly-tipping it is likely that nothing will be done. As we do not appear to be able to put up cctv cameras the Clerk suggested just putting up signs stating that we have cctv in operation to try and deter fly-tippers. Councillors agreed that signs should be purchased as it is little cost and will hopefully make potential fly-tippers think twice. CC Humby updated residents and Councillors on the current situation with fly-tipping in the area and what can be done. A resident asked about the replanting of trees in Church Copse. CC Humby will ask the Forestry Commission for an update. Clerk will put into the Parish Magazine how to report fly tipping via the WCC website.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported on the Consultation which
was held recently on the Waste Disposal Sites in Hampshire. All 24 sites will stay open at the moment, although their hours of opening will be reduced. Most sites will be able to accept commercial waste although it will cost a small amount. CC Humby has held a Meeting with all relevant Authorities to try and produce a Fly Tipping Strategy which will mean that all Authorities will work together to try and resolve this huge problem in Hampshire. CC Humby has attended a Meeting with George Hollingbery MP to discuss with a Minister to get a change in the law to allow the charging of taking waste to the tip. This would then generate funds to keep and improve services.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. DC Humby said that he has now taken on a new role of Income Generation.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.

Most residents attending were there to discuss the fly-tipping in Durley and flooding which are discussed in other sections of the Minutes.

One resident who lived near the Durley Recreation Ground asked if the hedge behind the Pavilion could be cut back. Peter – our Parish Lengthsman will be asked to do this.

Two residents were concerned about the speed of traffic going down Parsonage Lane. As residents find it difficult to come out of their driveways it was suggested that the Clerk write to the owners of hedges along the right-hand side of Parsonage Lane (as you come from The Sawmills) to ask if they would cut their hedges down so that sightlines are better. Two large mirrors have been placed opposite 1 Hazeldene which deflect lights and the sun which is distracting. This is a Highways issue and Councillors were not sure about the legal side of putting these mirrors up on Highways land. Clerk will investigate.

8. CORRESPONDENCE:

(a) External Audit Report completed and approved.

(b) Insurance for 2016/17 renewal. Clerk read out the quote for the renewal and said that there would be a 5% reduction in fees if we signed up for a further LTC until 2019. Councillors agreed that it would be beneficial to have a further Contract and get the 5% reduction.

(c) Letter from resident regarding slow broadband speeds in Durley. Councillors agreed that broadband speeds in Durley appear to have got slower rather than faster recently. Clerk suggested putting a note in the Parish Council Report asking if residents would e-mail the Parish Council with their broadband speeds so that we could compare various parts of the village and what speeds they achieve, perhaps we could also ask who their provider is as this also might make a difference. Councillors agreed that this would be a useful exercise. Clerk will also ask Glen Peacey if there is any further update on when Durley would be getting a better service. Sometimes there is no internet at all!

(d) Electoral Review of Hampshire: Final Recommendations. It was noted that Durley will still be in the Bishops Waltham Ward.

9. SCHOOL REPORT: Kirstie Baines (Headteacher) reported that the School was flooded again in June and all the carpets, flooring and half the furniture had to be replaced. As reported some flood prevention measures have been taken.

10. NEIGHBOURHOOD WATCH REPORT: Neighbourhood Watch Co-ordinator. Linda Summers has now sold her property and hopes to move shortly. She has asked Sheena Judd and Joyce Simmons if they would like to take the Lead for the Neighbourhood Watch Co-ordinators, neither is interested. However, Linda did say that there is not much activity as most residents now look on the internet for information. Cllr Watts will ask at the next PACT Meeting where we go from here.

11. HIGHWAYS REPORT: Cllr Farr said that many of the pot holes which have been reported have been filled. Lorries are still travelling through Durley with sand/gravel. Cllr Pitter said that some are going to Torbay Farm and should not be travelling through Durley but using the main roads. Clerk will write to the developers and ask them to use the approved routes.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Toilets have been replaced in the Hall. Re-painting of the foyer, toilets and kitchen will take place shortly. Clerk has received a quote of £650 plus £200 for materials to re-paint the foyer, toilets and kitchen areas. Councillors agreed that this was an acceptable quote and agreed that the Clerk should ask for the work to be carried out. Cllr Smith asked if a video of the Hall could be taken to show what the Hall has to offer. This was agreed.

14. RECREATION GROUND: Cllr Watts reported that the only concern was that the grass cutting is either cut very low or high. Clerk will contact OCS and ask that they cut the grass evenly.

15. PLANNING:

16/01444/FUL. Mr & Mrs Barney. Detached garage block. The Bungalow, Gregory Lane, Durley. GRANTED.

16/01805/FUL. Mr and Mrs Richmond. Proposed demolition of existing garage and erection of new garage and annexe. 2 Majuba Cottages, Manor Road, Durley. Councillors had no objection to this application, but wished to make a comment that the annexe should not be sold as a separate dwelling in the future.

16/01782/FUL. Mr C Page. Change of use from existing stable block to dwelling. Land to the east of Maybank Cottage, Durley Hall Lane, Durley. Councillors agreed that an objection should be made as there is no Planning sign up outside of the property, if approved this application would set a precedent for future development in Durley and there is no justification for an additional dwelling on this size of plot.

Clerk will chase up Enforcement cases which were reported in Durley Hall Lane and Durley Street.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.15 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th AUGUST, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, County/District Councillor Humby, District Councillor Miller, Mrs Anne Collins (Clerk) and 4 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Burton, Cllr Pitter and District Councillor Mclean.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE MEETING HELD ON 12th JULY, 2016 WERE READ,
CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills update. Clerk has written to John Reilly Civil Engineering as suggested, but although they showed an interest they have not sent a quote. It was agreed that the Clerk should try some of the play area installation Companies and see if they would give a quote for the drainage work.

(b) Flooding at Beech Corner and other areas in Durley – Update from CC Humby. The pipe under Durley Brook Road has now got the funding required and an order has been put in to carry out the work. The ditch alongside Stapleford Lane will be reinstated. The ditch work will be carried out during August and letters will go out to those residents who own ditches to request them to maintain the ditches once HCC has cleared and reinstated them. Clerk is making enquiries about a Grant from sse for residents who wish to flood proof their properties in the Beech Corner area.

(c) Distribution of wheely bin signs. Clerk has received more signs and Councillors agreed to distribute these to residents who would like them.

(d) Fly-tipping in the buffer area at The Sawmills. The fly-tipping has not been removed by the resident who dumped it, despite writing to all residents in The Sawmills. Councillors agreed that this should be followed up with a letter to the resident who carried out the fly-tipping. Clerk has received advice from Colin Chamberlain, our Solicitor and he advised that after receiving written statements from the residents who know who was responsible for the fly-tipping a further letter will be sent to the offender requesting that the rubbish be removed within 7 days or we will clear it up and pass the cost onto them. Councillors agreed this action.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he was investigating why the Church Copse Enforcement Notice has been closed on the Enforcement List especially as he nor the Parish Council was informed that the case was closed. A parishioner present also commented that the Forestry Commission Licence expired on 20th June and over 1,000 should have been replanted in the Copse. CC Humby updated Councillors on the flooding issues at Beech Corner and outside of Durley School, along with the measures that are being taken by HCC Highways to protect properties and drain the flood water away. The Contract for the pot hole repairs is being decided and a new machine will enable the work to be carried out more efficiently in the future. The Area Wide Traffic Survey is due to start in September in Durley.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. As this was the first Meeting attended by DC Miller he introduced himself to Councillors and informed the Council of his positions at WCC and the main responsibilities he has. Cllr Charles welcomed DC Miller to the Meeting and said that we were looking forward to working with him over the coming months.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.

Alan Spencer attended the Meeting to ask Councillors if they would give their support to a housing scheme and a school car park at the back of Cupressus, Durley Brook Road. Councillors listened to Mr Spencer’s ideas but were unable to make any comments as this would need to go out for public consultation and also plans would need to be produced by a Planning Agent. In the Local Plan Durley has no housing allocation and therefore any new development would need full public support before being approved. The only other way is for an Exception site as affordable housing. Mr Spencer will need to decide if he wishes to employ an Agent to take this further.

2 residents were present to hear the latest on the fly-tipping and tree re-planting at Church Copse in Greenwood Lane. Any correspondence will be forwarded onto CC Humby so that he is kept informed of issues raised by the residents to various local Authorities.

One resident was present to ask when the hedges were to be cut in The Sawmills. The Clerk explained that we have a new Contractor who took over responsibility late as the previous Contractor did not give any notice. The hedges have also grown very quick this summer. The Contractor has returned from his holiday so the hedges will be cut shortly. The resident also commented that the fire hydrant is covered up at present.

8. CORRESPONDENCE:

(a) Agreement to be signed for the road at The Sawmills. Clerk has received the
Agreement for the Transfer and Deed of Grant from our Solicitor and Cllr Charles and Cllr Watts, along with the Clerk signed the Agreement in the appropriate places. Clerk will return the signed Agreement to our Solicitor.

(b) HCC Parish Lengthsman Scheme. Clerk reported that Upham Parish Council would also like to join the Scheme so it was agreed that Durley would be the Lead Council and a separate Bank Account would be set up so that HCC can transfer the money allocated. Cheques will then be written to the Lengthsman from this Account. Clerk will deal with the setting up. The appointment of the Durley Lengthsman would need to be agreed. Councillors agreed that our Groundsman at The Sawmills should be asked first. Clerk will then set out a schedule for the Lengthsman starting with the footpaths which need attention in the village.

(c) E-mail regarding Botley By-pass. Clerk read out an e-mail from a resident in Wintershill asking if Durley PC would be supporting the Botley By-pass. Clerk confirmed in her response that we are supporting it.

(d) BW proposal for new footpath link. Clerk said that at the recent Botley to BW
Bridleway Project Meeting it was brought up that there is a missing link on the footpath from BW to Curdridge through Cowplain Turf Farm and the Project wanted to know if Durley would support this link and perhaps write to the owners of Cowplain Turf asking if they would consider making a footpath through their Farm. Previous enquiries have failed when the owners were asked. Councillors agreed that after viewing the Map the link was over two Farms and was a large piece of potential footpath and they felt that the road link was adequate. As there have been no complaints from Durley residents or requests for a footpath in this area Councillors agreed that this was unnecessary. Clerk will go back to the Project Meeting with these views.

(e) Letter of thanks from Holy Cross Church for donation. This was noted.

(f) Response from Police regarding request to monitor parking at School. Clerk
read out the response and the Police will monitor the parking when the new School term commences in the Autumn.

(g) Public Consultation on structure of local government in Hampshire. Councillors discussed this in great detail and agreed that after reading through the Options they agreed that Option D would be the better solution for Hampshire. This would mean a County Unitary Authority incorporating HCC and the existing District Councils and Southampton, Portsmouth and IoW remaining as they are at present. Councillors and residents are able to put their own personal views if they wish to the Consultation via the HCC website.

(h) Brick wall repairs outside of Priory View. The wall has been knocked down and reported to WCC. Repairs will be carried out shortly.

(i) Report of mobile homes in wooded area. It has been reported that there are 2
mobile homes in a wooded part of Bells Copse in the wooded area at the end of the footpath which goes through Quob Stables. Clerk will report these for investigation as no planning permission has been approved as far as we are aware.

9. SCHOOL REPORT: Representative for next 6 months. No Report was available as the School is on summer holidays. Councillors thanked Cllr Delmege for attending the School Meetings for the last 6 months and it was agreed that Cllr Farr would attend for the next 6 months starting in September. There are no dates available yet.

10. NEIGHBOURHOOD WATCH REPORT: There was no Report available. Cllr Watts asked who will take over the Neighbourhood Watch Co-ordinator when Linda Summers moves away from the village. Councillors agreed that this needs to be looked at as some of the Co-ordinators for various parts of the village no longer appear to be co-ordinating. When Linda moves perhaps it would be a good time to hold a Meeting and see if there are any other volunteers.

11. HIGHWAYS REPORT: Cllr Farr had nothing to report. Cllr Charles said that he has spoken to the Transport Manager at the new development in Boorley Green and he said that the large lorries should not be travelling through Durley from the development. If anyone can get registration numbers of lorries coming through the village then Cllr Charles will forward the details onto the Transport Manager so that the drivers can be warned not to come through Durley. Cllr Delmege has been finding out more about the various speed signs and he will obtain some prices for the next Meeting.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.

13. HALL: Hall Management Meeting Report. Cllr Smith said that the Hall Meeting held on Monday 8th August discussed the Hall foyer refurbishment, the deep clean of the toilet areas and the stage and under-stage clearing out. The gravel in the Hall car park will be moved from the edges back to the middle of the car park and some of the Hall charges will be increased by a small amount to cover additional heating costs from 1st January, 2017.

14. RECREATION GROUND: Cllr Watts reported that the gang mowers had cut the grass very short again. A complaint will be put in to OCS. Keys were also found on the Ground and handed in to Cllr Watts.

15. PLANNING:

16/01318/FUL. Mr & Mrs Barney. Extensions to bungalow to form additional habitable space and a porch. Works include alterations to external material finishes and fenestration and the formation of pitched roof over existing flat roofed bay windows plus associated alterations. The Bungalow, Gregory Lane, Durley. GRANTED.

16/00967/LDP. Mr B Wedeman. Proposed rear extension (conservatory) to replace existing. The Nook, Kytes Lane, Durley. LAWFUL DEVELOPMENT CERTIFICATE. GRANTED.

16/01259/FUL. Mr & Mrs Kaye. Single storey side extension. Glendale, Manor Road, Durley. GRANTED.

16/01165/FUL. Mr & Mrs Heys. Proposed replacement conservatory to side of property. Little Mille House, Netherhill, Botley. GRANTED.

16/01444/FUL. Mr & Mrs Barney. Detached garage block. The Bungalow, Gregory Lane, Durley. Councillors had no comments to make on this application.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.30 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 12th JULY, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors and the Clerk Mrs Anne Collins were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from CC Humby, DC McLean
and Cllr Pitter.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE MEETING HELD ON 14TH JUNE, 2016 WERE READ,
CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills update. Clerk has written to 3 Companies and one had come back and asked for more information on the location, but has not returned a quote and another one suggested another Company that is closer and perhaps better able to carry out the work involved. Councillors agreed that the Clerk should ask John Reilly Civil Engineering for a quote. Cllr Smith said that the new Contractor is cutting the grass shorter which is helping to dry the ground out.

(b) Flooding at Beech Corner and other areas in Durley – As CC Humby was not able to attend the Meeting the Clerk read out a Report which he had given her. HCC had met after the recent flooding when 3 properties at Beech Corner, the Primary School, the Pumping Station in Heathen Street and many of the roads in Durley were flooded, including Parsonage Lane and Wintershill. HCC have discussed installing a large culvert under Snakemoor Lane from the capital budget. Land owners will be written to in this area explaining their riparian responsibilities and the reinstatement of the historic ditch along Stapleford Lane. The Primary School will also be advised of further flood prevention measures that should be taken to try and prevent any further flooding. Cllr Delmege asked if the Brook by the side of the School could be checked as this flooded and it was agreed that it could be blocked further downstream which would not help the problem. Parsonage Lane also needs a larger culvert under the road to take the volume of water to stop flooding when it rains. Clerk will suggest this to CC Humby, who will keep us informed of any progress.

(c) Update on village website. Cllr Burton reported that he had sent details of the website round to Councillors and other interested parties to check the format and detail. Any amendments have now been made and everyone felt that we were now ready to “go live”. Cllr Charles thanked Cllr Burton for setting up the website. Publicity will be put into the Parish Magazine and on the village noticeboards so that residents will be aware that we now have a new Village website.

(d) Distribution of wheely bin signs. Cllr Delmege has started to give signs to residents along Durley Brook Road who wanted them. As most residents wanted signs it was agreed that another 100 signs will be ordered. Cllr Watts asked if she could have some for Durley Street. It was agreed that any resident who wanted them could have them.

(e) Report on Bridleway Project in BW – Cllr Watts and Clerk reported that they had attended a Meeting this afternoon and although the Project has been going for 10 years it seems that Funding might be a big problem as the cost will be in the region of £1m. The next Meeting is on 20th September.

(f) Briefing at WDAPC on Devolution. The Chairman and Clerk attended the Briefing and said that it does appear that Devolution will be put on hold for the time being, but it was felt that it will happen. Hampshire appears to favour a County Unitary, but are not happy with having a Mayor.

(g) Cllr Charles attended a DMU Councillor Commission which are compiling an investigation into Parish Councillors and their work in conjunction with Leicester University. Cllr Mike Evans is co-ordinating the responses. A similar event will be held with Clerks to Parish Councils. All Councillors present were given a questionnaire.

5. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report was available.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. No Reports available.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were
no members of the public present.

8. CORRESPONDENCE:

(a) Fly-tipping in Church Copse, Greenwood Lane. There has been more fly-tipping in Church Copse and the Clerk has received many complaints over the month. CC Humby is discussing with Cllr Weston a way to resolve the issue. Councillors wanted the Clerk to ask CC Humby about installing cameras in various hot spots in the village. We have had large amounts of fly-tipping in Mincingfield Lane, Chancellors Lane and Netherhill recently. We appreciate WCC coming out to pick it up, but this does not solve the problem or catch the offenders.

(b) HALC AGM 22nd October at Hartley Wintney. Cllr Charles and the Clerk will try
and attend.

(c) Botley By Pass Consultation. Councillors agreed that we will write a letter
supporting the Botley By Pass and also support the Eastleigh Ramblers Group
to try and get the infrastructure at the same time for a cycle/footpath/bridleway
incorporated within the plans. This seems the ideal time to put in these
facilities. It was also agreed that as the car park at Botley Station was not big
enough it should be a condition that this was made larger to accommodate the
increase in vehicles needing to park with the new development proposals in the
area.

(d) NJC National Salary Awards for 2016 – 2018. Councillors agreed the increase for the Clerk of 14p per hour rise commencing from 1.4.16.

(e) Agree donation towards Churchyard maintenance for 2016. Cllr Charles proposed that the maintenance donation be the same as last year which was £200. Cllr Watts seconded this proposal. All Councillors present were in agreement.

(f) Fly-tipping in the buffer strip at The Sawmills. Complaints have been received about a resident cutting a tree and then dumping the trimmings in the buffer strip. Clerk has written to all residents in The Sawmills and asked that the person who dumped the rubbish pick it up and dispose of it within the next two weeks. This has upset many residents in the area as they keep this area tidy. Persimmon Homes will be written to asking if the grass could be cut outside of the Thresher Room alongside the road as it has not been cut for a while. Clerk suggested that we could ask our Contractor to cut this section of grass and Persimmon Homes could pay us to do so. Councillors agreed that this should be suggested as it hardly seems worth their while coming out for such a small section of grass.

(g) Cllr Delmege wrote an article on the use of Footpaths. Councillors agreed the content and this will now go into the Parish Magazine.

(h) After complaints from residents the Clerk wrote to Persimmon Homes and asked for the weeds to be sprayed alongside the road again as they were getting worse. Persimmon Homes have responded and said that this will be carried out shortly.

9. SCHOOL REPORT: The School lay-by has been completed, but parents are still
parking in the lay-by when it should just be for “drop off” and they are also parking in the bus stop lay-by. Clerk will ask the Police if they can enforce the parking in the bus stop lay-by as it appears that 3 vehicles park there on a regular basis.

10. NEIGHBOURHOOD WATCH REPORT: PACT Meeting Report – Cllr Watts attended the Meeting and reported that the area covered more parishes now and that Bishops Waltham and Swanmore dominated the Meeting. Everyone was reminded to keep hedges cut so that criminals cannot hide behind them to commit a crime. There is no PCSO in Durley at the moment. There are 6 – 8 cases of fly-tipping being investigated with a view to prosecuting. At the Meeting it was mentioned that CC Humby is able to obtain funds for a speed indicator sign. Clerk will investigate this as a sign in the village which could be moved would be helpful to try and slow traffic down.

11. HIGHWAYS REPORT: Cllr Farr said that she has reported the speed signs in Durley Brook Road which are down. Clerk reported that the Pay Phone sign has been removed. Thanks were given to CC Humby for finally getting the sign removed. Logs which were placed on the road in Durley Street have now been removed. A sink hole has been reported to HCC near to Beech Corner Garage again. This sink has most probably got worse due to the recent flooding. HCC have sectioned the area off to investigate and repair. Cllr Delmege said that there was an increase in HGV lorries going along Durley Brook Road recently to Boorley Green. The situation will be kept monitored and action taken if it becomes a problem.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.

13. HALL: Hall Management Meeting Report. The Meeting had to be postponed until
August.

14. RECREATION GROUND: Cllr Watts reported that the seat under the trees might need some wood replaced as it is getting old. Cllr Charles offered to look at the seat.

15. PLANNING:

16/01318/FUL. Mr & Mrs Barney. Extensions to bungalow to form additional habitable space and a porch. Works include alterations to external material finishes and fenestration and the formation of pitched roof over existing flat roofed bay windows plus associated alterations. The Bungalow, Gregory Lane, Durley. Councillors had no comments on this application.

16/00967/LDP. Mr B Wedeman. Proposed rear extension (conservatory) to replace existing. The Nook, Kytes Lane, Durley. Councillors could not understand why we have been asked for comments when it is believed that the extension is already being built. Although there is no objection to this proposal we do feel that retrospective Planning Applications are not acceptable.

16/01259/FUL. Mr & Mrs Kaye. Single storey side extension. Glendale, Manor Road, Durley. Councillors had no comments to make on this application.

16/01165/FUL. Mr & Mrs Heys. Proposed replacement conservatory to side of property. Little Mille House, Netherhill, Botley. Councillors had no comments to make on this application.

16/01400/FUL. Conversion of existing agricultural barn to dwelling. Findens Farm, Kytes Lane, Durley. Councillors had no comments to make on this application.

16/00940/FUL. Mr and Mrs Smith. Proposed demolition of existing garage and erection of detached dwelling. Well Cottage, Mincingfield Lane, Durley. This application will go to Planning Committee on 21st July, 2016. It was agreed that the Parish Council need not ask to speak as we had made our objection in the response from the Parish Council. If Councillors wished to attend the Committee they could do so.

The Boorley Green Consortium – Phase 2 Reserved Matters. Forthcoming Public Exhibition on Thursday 21st July, 2016 at The Macdonald Botley Park Hotel from 2.30 p.m. and 7.00 p.m. There is a dedicated Preview Session from 1.00 p.m. to 2.00 p.m. if Councillors wished to attend earlier.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 10.00 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 14th JUNE, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

4 Parish Councillors, the Clerk – Mrs Anne Collins, CC/DC Humby and 4 parishioners were present. In the absence of the Chairman the Vice Chairman Cllr Watts chaired the Meeting.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Charles, Cllr Delmege, Cllr Farr, DC Miller and DC Mclean.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. Cllr Smith declared an Interest in Item 4(c) as one quote was from her next door neighbour. Cllr Watts also declared an Interest in Item 15 (Application 16/01097/LDC) as this was also a neighbour.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 10th MAY, 2016 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills update. Cllr Pitter has drawn up a plan for the play area at the Sawmills but has not put in the section to the HCC Highways drain. It was felt that it would be better to drain the play area first and then see how it works before considering the Green area. Councillors agreed that the play area would be drained first, and the Clerk will ask the Contractor to plan for the water to flow into the HCC drain with an HCC approved Contractor actually connecting to the Highways drain in Gregory Lane.

(b) Flooding at Beech Corner – SSE Grant for pipe under road. CC Humby did not have any further information.

(c) Grass cutting and maintenance at The Sawmills. Clerk read out two quotes one from Shawn Read which was £1450 per year and the other from Gary Newton which was £2415. Cllr Smith took no part in the discussion and Councillors agreed to accept the lower quote for a year and then review again next year.

(d) Report on Queen’s 90th Birthday celebrations in Durley. Clerk reported that the celebrations went very well. The weather could not have been better and over 200 residents attended and we have had no bad comments only good ones. A report has been sent to WCC. There was £150 made on the day due to the fact that the ale and cider were donated. It was suggested that this profit be used for an item to commemorate the Queen’s 90th Birthday. The money will be put aside until a suitable suggestion comes forward.

(e) Update on village website. Cllr Burton reported that the website should be up and running by the end of this week and then Councillors will be able to review the layout, content etc. Any revisions can then be made and then we will be able to go live and publicise that the new website is available.

(f) Wheely bin speed signs have arrived. Distribution – Councillors agreed that Durley Brook Road and Durley Street will be the first roads to be offered the stickers. It was agreed that two stickers will be offered to all those who wanted them in these roads. More stickers could be ordered if needed. Cllr Delmege will be asked if he would ask the residents in Durley Brook Road.

(g) Report on Bridleway Project in BW – Cllr Watts and Clerk. The Meeting had been postponed to next month so there was no report.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that DC Miller and DC Mclean would be attending Meetings, but most probably alternating with the Bishops Waltham Meetings. DC Miller did attend the Meeting at the Ageas Bowls to hear discussion on the proposed additional development within the EBC plans. CC Humby said that the Area Wide Traffic Survey would commence in the Autumn and Durley would be the first village to be surveyed. CC Humby informed Councillors of a new pot hole repair machine and how it worked. He is still hoping to arrange a Meeting with HCC Highways and local Clerks. At the conclusion of his Report CC Humby updated Councillors on Devolution.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. DC Humby incorporated any District issues within his last Report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. 4 parishioners were present. One parishioner commented on the new fence which has been erected in Durley Street outside of the Lodge which is not in keeping with the village street scene. Councillors agreed that they have received many comments about this, but there is nothing that can be done. 2 residents were present to listen to the Parish Council’s views on a Planning Application later in the Agenda.

8. CORRESPONDENCE:

(a) Fly-tipping in Netherhill. Reported to WCC and has now all been picked up.

(b) Letter from HALC regarding Hampshire Devolution. Sent via e-mail. This was noted.

(c) E-mail regarding speeding through the village. Clerk read out an e-mail from John Drake who made comments about speeding vehicles through Durley. Councillors noted his views, but at the present time feel that re-newing the stickers on the wheely bins is a positive step. Other traffic calming will be discussed further at a later Meeting, once the impact of the new School drop-off lay-by has been completed.

(d) WCC – May 2016 Parish Connect. Sent via e-mail.

(e) Play Area Inspection Reports – All items were low risk so action will be taken as necessary.

(f) WCC – June 2016 Parish Connect. Sent via e-mail.

(g) Letter regarding recycling clothes bank at Hall. Clerk informed Councillors that the Air Ambulance would no longer be taking the clothes. Councillors agreed that the clothes bank was a very useful service and agreed to use the bin for the Hampshire First Responders.

9. SCHOOL REPORT: School lay-by update. This is still work in progress at the moment.

10. NEIGHBOURHOOD WATCH REPORT: Next PACT Meeting 30.6.16 in Bishops Waltham at 7.00 p.m. to 8.30 p.m. A theft was reported at a property in Durley Brook Road over the last month.

11. HIGHWAYS REPORT: Cllr Farr had no issues to report. Cllr Pitter will take a visit round the village and report any potholes that he sees. Cllr Watts was concerned that the pot hole which has been reported in Durley Street has still not been repaired despite having been marked for 5 weeks. The pay phone sign in Durley Brook Road has still not removed by WCC. Cllr Burton reported that a parishioner had informed him that the road was sinking in Durley Brook Road just past the School as you go towards Denhams Corner. It was felt that this might be when the road was taken up to put in pipework some years ago. Cllr Watts said that logs have been placed on the road outside of Tarrytown. These are dangerous so the Clerk was asked to contact Robin Whiteside to see if they could be removed before there is an accident. Cllr Smith said that the hedge is overgrown alongside the footpath outside of Lower Farm. Clerk will ask Peter to trim it back.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Mircrophone for sound system – this has been purchased and is now working. A new instruction sheet will be made as the old one is not quite correct in places. Cllr Smith said that a Hall Meeting should be arranged. Clerk will arrange a Meeting when Cllr Charles is back from his holiday.

14. RECREATION GROUND: Cllr Watts to report. Guttering outside of Pavilion has been completed. Cllr Watts said that DFC would repair the veranda outside of the Pavilion through the summer months.

15. PLANNING:

16/00696/FUL. Mr A Mulley. Demolition of existing shed next to Church and erection of a new shed in the Churchyard on a site away from the Church. Holy Cross Church, Church Lane, Durley. GRANTED.

16/01097/LDC. Mr M Maskell. Change of use of land from orchard to residential curtilage (CERTIFICATE OF LAWFULNESS). Belmore Cottages, Manor Road, Durley. Cllr Watts did not take any part in the discussion of this Application. Councillors agreed that they would make no comments on this application.

16/00919/FUL. Mr A Shawyer. Single storey rear extension. Oaktree Lodge, Snakemoor Lane, Durley. Councillors had no objection to this application, but did feel that a comment should be made about the drainage issues in this part of Snakemoor Lane/Durley Brook Road as we would not wish any building work to add to the flooding situation.

16/00940/FUL. Mr and Mrs B Smith. Proposed demolition of existing garage and erection of detached dwelling. Well Cottage, Mincingfield Lane, Durley. Councillors agreed that an objection would be made as this property has had many extensions over recent years and the original site is now over-developed. Durley has no housing allocation and it was felt that if there were to be additional development in Durley residents would like to have a consultation process on where they would like to see additional development and have clear public support via the MTR3 Policy. If this application were allowed then many properties in Durley could do the same as this would set a precedent. The plans do not appear to show the correct garden plans for neighbouring properties, the proposed dwelling is back from the original building line, the proposed balcony will over-look the neighbouring property – especially as neighbouring extensions are single storey. Durley does not have an infill Policy and if this Policy were used then it would set a precedent for other properties.

Cllr Watts and the Clerk were invited to attend a Meeting at Durley School with School representatives and a potential developer and his Agent. Mr Spencer who lives in Durley Brook Road is asking for open market housing on his field at the back of Cupresses along with a School car park. He would like to come along to the August Parish Council Meeting with his proposals and then hear any ideas or comments. Councillors agreed that he could come along to the August Meeting.

16. THERE BEING NO FURTHER BUSINESS THE VICE CHAIRMAN DECLARED THE
MEETING CLOSED AT 10.00 p.m.

THE MINUTES OF THE ANNUAL GENERAL MEETING OF DURLEY PARISH COUNCIL HELD ON TUESDAY 10th MAY, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

7 Parish Councillors, District Councillor Mclean, the Clerk (Mrs Anne Collins) and 2 parishioners were present.

1. ELECTION OF OFFICERS:

Chairman – Cllr Pitter proposed Cllr Charles. Cllr Farr seconded this proposal. All Councillors were in agreement and Cllr Charles was duly Elected.
Vice Chairman – Cllr Pitter proposed Cllr Watts. Cllr Delmege seconded this proposal. All Councillors were in agreement and Cllr Watts was duly Elected.
Hall Management Committee Chairman – Cllr Charles proposed Cllr Smith. Cllr Delmege seconded this proposal. All Councillors were in agreement and Cllr Smith was duly Elected.
Hall Management Committee Vice Chairman – Cllr Burton proposed Cllr Pitter. Cllr Farr seconded this proposal. All Councillors were in agreement and Cllr Pitter was duly Elected.
Highways Officer – Cllr Smith proposed Cllr Farr. Cllr Burton seconded this proposal. All Councillors were in agreement and Cllr Farr was duly Elected. Cllr Pitter will also continue to report on-line any pot holes he sees on his inspections around the village.
Footpaths Officer – Cllr Charles proposed Cllr Delmege. Cllr Watts seconded this proposal. All Councillors were in agreement and Cllr Delmege was duly Elected.
Recreation Ground Chairman – Cllr Charles proposed Cllr Watts. Cllr Farr seconded this proposal. All Councillors were in agreement and Cllr Watts was duly Elected.
Transport Representative – Cllr Charles proposed Cllr Pitter. Cllr Burton seconded this proposal. All Councillors were in agreement and Cllr Pitter was duly Elected.

2. Congratulate recently elected District Councillors. Clerk reported that DC Humby was re-elected as our District Councillor, along with DC Miller and DC Mclean. They have all been sent an Agenda for this Meeting and are welcome to attend.

3. APOLOGIES FOR ABSENCE: Apologies were given by CC/DC Humby as he has to be at a Meeting in London to represent HCC. DC Miller and Kirstie Baines also gave their apologies.

4. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.

5. THE MINUTES OF THE PREVIOUS MEETING HELD ON 12th APRIL, 2016 WERE READ, CONFIRMED AND SIGNED.

6. MATTERS ARISING:

(a) Report on Drainage Meeting with CC Humby and HCC Highways. Cllr Charles, Cllr Smith and the Clerk attended the Meeting with HCC Highways officers and CC Humby. It was a productive Meeting and it was felt that the best solution would be to put in land drains across the play area and green and take the water into the two drains along Gregory Lane. We can have a Contractor of our choice do carry out the work, but the actual connection to the drains would have to be carried out by an HCC Approved Contractor. Councillors agreed that Cllr Pitter and the Clerk would draw up a revised Specification to send out to potential Contractors. Clerk will ask Dave Rappini to cut the grass as it is getting long and the Queen’s 90th Birthday Celebrations are being held this Sunday on the Green.

(b) Flooding at Beech Corner – SSE Grant for pipe under road. As CC Humby is not at the Meeting there is no further update.

(c) School lay-by – work to commence on 31.5.16 for 2 weeks. There has been no further update. The School have not informed the residents as HCC are going to do this.

(d) Final preparations for Queen’s 90th Birthday celebrations in Durley. The celebrations have been advertised in the village and preparations are going well. It is hoped that Sunday 15th May will have good weather and that many residents will attend.

(e) Direction sign to the Thresher Room indicating where the Ladybirds Pre-School is, at Durley Memorial Hall. Cllr Burton showed Councillors a design of the sign. Councillors agreed that a sign could be erected in the hall car park at the junction of Parsonage Lane.

(f) Any issues raised at the Annual Parish Assembly which need attention. There was nothing to discuss from the Annual Meeting that is not already on the Agenda.

(g) Update on village website. Cllr Burton prior to this Meeting had sent Councillors a pro-type of what the website would look like. Councillors commented that Cllr Burton has done a brilliant job and there were no amendments. Cllr Burton will hopefully have the website ready in a couple of weeks’ time. Any alterations could be made at a later date if required. Cllr Charles thanked Cllr Burton for all the work he has put into getting the website up and running for the village.

(h) Cllr Charles and the Clerk attended a Southern Parishes Meeting on 9.5.16 and they reported that the new Chief Inspector and Sgt Stuart Gilmore were present to answer questions on policing in Hampshire. Fly tipping was a problem for all the villages represented.

7. COUNTY COUNCILLOR’S REPORT: CC Humby was not present at the Meeting to give a Report.

8. DISTRICT COUNCILLORS’ REPORTS: As this is a new Term of Office and District Councillors have only just been Elected there was a short Report by DC Mclean. DC Mclean asked if reports he sends could go into the Parish magazine. These reports will be sent to Helen Childs for inclusion. DC Mclean then went on to talk about the Bishops Waltham Recycling Centre, the state of the roads, fly tipping and visits by the Mayor for next year. Although Durley and Bishops Waltham have their Parish Council Meetings on the same evening it is hoped that the District Councillors will be able to attend both Meetings as DC Humby has done in the past.

9. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no members of the public present who wished to raise any issues.

10. CORRESPONDENCE:

(a) Clerk’s Legal Update Training – Tuesday 14th June. Clerk will be attending this Training Event.

(b) Fly-tipping update in Greenwood Lane and further e-mails. Clerk has also reported fly-tipping in Netherhill again. Councillors agreed that when cameras are available we would like to use them to catch the fly-tipping offenders in Durley.

(c) Examination of the WDLP Part 2 – Draft Programme. Sent via e-mail. This was noted.

(d) Clerk informed Councillors that our Highways Officer – Darren Lewis is leaving HCC to join WCC. He will be replaced with a temporary Officer called Kali.

(c) An e-mail response was read out from Corrine Phillips, WCC about painting the double lines at Beech Corner and at the end of Manor Road the same time as the School scheme (their suggestion), her response was “As the layby has not been constructed yet, it is difficult to speculate what effect it will have on the traffic situation at school times and whether additional parking restrictions will be required by the school in conjunction with the layby. So far the County Council, who are commissioning the work have not requested parking restrictions in conjunction with the scheme”. Councillors agreed that as the request for double lines has been going on since 2004 we would ask CC Humby to take this case up. Cllr Watts pointed out that over the Bank Holiday weekend traffic was at a stand-still because cars parking outside of Beech Corner Garage stopped vehicles from flowing smoothly as there was a queue of traffic going to Quob Stables. Residents cannot see coming out of Stapleford Lane and Church Lane is very difficult. Cars are also still parking at the end of Manor Road near the crossroads.

11. SCHOOL REPORT: Kirstie was not able to attend the Meeting but informed the Clerk that the School lay-by is still on schedule to be done at the end of May during half term week.

12. NEIGHBOURHOOD WATCH REPORT: Next PACT Meeting 30.6.16 in Bishops Waltham at 7.00 p.m. to 8.30 p.m. Any parishioners are able to attend. Clerk has put up Notices on the village noticeboards. Clerk reported that PCSO Richard Nolan has now left the Police. We will not be getting a replacement at the moment, but the other PCSO’s will share responsibility for Richard’s duties.

13. HIGHWAYS REPORT: Cllr Farr reported that there is a drainage hole just before the bend at the Hall on the Durley Street side. Cllr Farr has reported this. Report by Cllr Delmege on Speeding Traffic in Durley. Cllr Charles thanked Cllr Delmege for preparing the Report and Councillors agreed that although we have tried in the past to get volunteers for a Community Speedwatch we would try again via the Parish Magazine Report. Clerk said that she has received new wheely bin stickers and wondered if the ones we had some years ago needed replacing. Councillors agreed that the Clerk will find out prices and perhaps some new stickers could be purchased for the residents who would like them, especially those living on the main road through Durley.

14. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.

(a) Chairman and Clerk agreed and signed the Annual Governance Statement 2015-16 for the Annual Audit Return.

(b) Chairman and Clerk agreed and signed the Accounting Statements for 2015-16 for the Annual Audit Return.

15. HALL: Mircrophone for sound system. Cllr Smith purchased a microphone for the Hall, but it did not work when needed for the Quiz evening at the Hall. It was agreed that Cllr Pitter would purchase another microphone which would be more suitable. The taps have been replaced in kitchen and gents toilets, other maintenance work will be carried out when Cllr Charles is back from holiday.

16. RECREATION GROUND: Cllr Watts reported that DFC have one more game to play for this Season. The guttering will be put up tomorrow with the help of Peter. Clerk said that she had to evict some campers off the Recreation Ground on Sunday 8th May. Pictures were taken and they did leave within one hour as the Clerk requested.

17. PLANNING:

16/00696/FUL. Mr A Mulley. Demolition of existing shed next to Church and erection of a new shed in the Churchyard on a site away from the Church. Holy Cross Church, Church Lane, Durley. Councillors had no comments to make on this application. In fact they could not understand why a Planning Application was required at all.

16/00475/FUL. Mr S Mann and Ms Z Hemsley. Two storey and single storey side extension and roof terrace (se). Single storey side extension (nw). First floor rear extension (sw). Alterations to main roof to provide additional accommodation including side facing (se) dormer windows and raising of ridge height. Purbeck Cottage, Manor Road, Durley. GRANTED.

Cllr Farr reported a large building structure in the back of a property in Durley Brook Road which has been reported to the Enforcement Officer for investigation.

Response from WCC regarding Enforcement enquiry. Clerk read this out.

Report on Meeting with potential applicant for planning application in Durley. (26.4.16). General information was given to the applicant, but it was made clear that the Parish Council are not in a position to make a decision. Cllr Charles did explain to the potential applicant that Durley has no housing allocation in the Winchester Local Plan at the moment.

18. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.30 p.m.

THE MINUTES OF THE MONTHLY DURLEY PARISH COUNCIL MEETING HELD ON TUESDAY 12TH APRIL, 2016 IN DURLEY MEMORIAL HALL, DURLEY AT 6.30 p.m.

5 Parish Councillors, the Clerk – Mrs Anne Collins and 3 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Farr, Cllr Burton, County/District Councillor Humby and District Councillor Ruffell.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 8th MARCH, 2016 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. A Meeting has been arranged with CC Humby, Darren Lewis (HCC Highways) and Parish Councillors to discuss the best way forward to resolve the drainage problems on Thursday 5th May at 9.30 a.m. at The Sawmills.

(b) Flooding at Beech Corner. CC Humby will update at the Annual Meeting following this Meeting if there is any further progress.

(c) Village website update – Cllr Burton is still setting up the website. It is hoped that it will become live soon.

(d) School lay-by proposal progress. Clerk has received a Statement from Kirstie to say that the work will commence on 31st May for 2 weeks. This will coincide with half term week. A Note will go into the Parish Magazine and residents living near to the School will be notified. Peter Eade, HCC will be written to expressing our thanks for all his hard work with this project over many years.

(e) Update on Village Event to celebrate the Queen’s 90th Birthday. Clerk reported that a Grant has been successful and £350 will be awarded to the Parish Council to cover some of the costs involved in putting on this Celebration Event for the village. A Raffle will be held and donations of cakes and draw prizes would be welcome. The Event will take place on Sunday 15th May at The Sawmills Green and a Committee has been formed to plan the Event. A marquee has been booked, along with an entertainer for the younger children. Tickets will be available from the Parish Council, School, Church and all village organisations. It is hoped that it will be a great village event and enable all residents – young and old, to get together.

(f) Response from HCC Highways regarding digging ditches. Clerk read out a response from HCC Highways stating that residents should only dig their own ditches – not ones that are not in their ownership. It was agreed that a letter should be written to Mr Magee stating the reasons why the Parish Council would not be able to support his actions if he does dig ditches out in his area.

(g) Direction sign for Thresher Room. Cllr Burton was not at the Meeting so there was no further update.

(h) Southern Parishes Meeting 4.4.16. Report by Cllr Charles and Clerk. The Meeting discussed the Boundary changes, devolution, NALC and HALC, Planning issues with WCC, Policing and Recycling consultation. It was agreed that at the next Meeting a question will be asked about the PACT Meetings in the Bishops Waltham area and when they are going to resume again.

5. COUNTY COUNCILLOR’S REPORT: CC Humby. This will be given at the Annual Meeting.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. This will be given at the Annual Meeting.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The residents attending were here to voice their views on Planning Application 16/00475/FUL which will be discussed later in the Agenda.

8. CORRESPONDENCE:

(a) CPRE Newsletter available. This was noted.

(b) Bishops Waltham Design Statement 2016. This will be passed round to look at.

(c) HCC – News for Local Councils – forwarded via e-mail.

(d) Mayor’s Sunday Morning Service – 22nd May, 2016. Cllr Smith, Cllr Farr or Cllr Delmege might be able to attend.

(e) Letter from Colin Chamberlain re The Sawmills road adoption. Councillors agreed that they had no intention of using the areas of land at The Sawmills for anything other than public open space or amenities. Clerk will respond to Colin Chamberlain.

(f) Correspondence regarding fly-tipping in Durley – Greenwood Lane and Mincingfield Lane. Other lanes in Durley have also had fly-tipping over the past month. CC Humby will update residents at the Annual Parish Assembly on this issue.

9. SCHOOL REPORT: No School Report was available, but the Statement about the lay-by start date from Kirstie will be read out at the Annual Parish Assembly. At our next Parish Council Meeting Kirstie has asked if she can talk to Parish Councillors about the Government Proposals for all Primary Schools to become Academy status. She is concern that this will have a huge impact on smaller Primary Schools like Durley. Councillors were happy to discuss this at the next Meeting.

10. NEIGHBOURHOOD WATCH REPORT: The Police will give a Report at the Annual Parish Assembly.

11. HIGHWAYS REPORT: A full Report will be given at the Annual Meeting. Cllr Delmege has written a Report on managing speeding traffic in Durley but as time is limited at this Meeting the Report will be discussed at the next Meeting.

12. FINANCIAL TRANSACTIONS: Councillors to agree invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Hall foyer refurbishment – no further progress yet. The kitchen tap needs replacing and Cllr Charles offered to do this. The socket for the tea/coffee hot water has been replaced.

14. RECREATION GROUND: Guttering – Cllr Charles and Peter will do this now that the weather is better.

15. PLANNING:

16/00475/FUL. Mr Mann and Ms Hemsley. Two storey and single storey side extension and roof terrace (south east). Single storey side extension (north west). First floor rear extension (south west). Alterations to main roof to provide additional accommodation including side facing (south east) dormer windows and raising of ridge height. Purbeck Cottage, Manor Road, Durley. Residents attending the Meeting gave their views on this application. Councillors agreed that an objection would be sent as the proposal was considered to be over-development of the original site and there was no justification to have such a large dwelling in the countryside and certainly no justification to go up a third storey. No other properties in Manor Road are on 3 levels and this would set a precedent for future development. In fact some properties in Manor Road have been refused to have their accommodation higher to accommodate a third level, only roof lights have been allowed with a lower pitch roof. It was also agreed that this development would be out of character in a rural setting with a glass dome and it would be a blot on the landscape and would be seen from many properties in the local area. It would overlook neighbouring properties and spoil their enjoyment and privacy. This development would have a detrimental effect on the street scene in Manor Road and from across the fields.

16/00459/LIS. Mr & Mrs Atkins. Minor modifications to existing permissions. Durley Mill, Netherhill, Botley. Councillors had no objections to this application.

16/00569/LIS. Mr & Mrs Hall. Replacement of existing doors and windows with new timber painted windows and doors (Affects the setting of a Listed Building. Listed Building Grade II). Elm Tree Farm, Durley Street, Durley. Councillors had no objections to this application.

Clerk has received an enquiry asking if the applicant could meet with Councillors to inform us about a potential development proposal on a greenfield site in Durley Street. Councillors agreed that it would be beneficial to have a separate Meeting to listen to their proposal. It was agreed that Tuesday 26th April would be the best date at 7.00 p.m. this would give us half an hour before our next Parish Plan Meeting. Clerk will inform the enquirer.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 7.35 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th MARCH, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

7 Parish Councillors, County/District Councillor Humby, District Councillor Ruffell, the Clerk – Mrs Anne Collins and 4 parishioners were present. DC McClean also visited the Meeting to introduce himself.

1. APOLOGIES FOR ABSENCE: Apologies were received from Kirstie Baines
(Headteacher).

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 9th FEBRUARY, 2016
WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. Clerk has written to a Contractor approved by WCC and they have not responded despite promising that they would. A Notice has already been put up stating that the Play Area does get very wet. Councillors agreed that the present drains in Gregory Lane should be looked at as a parishioner present said that he had confirmation that they were blocked. It was also agreed that the ditch should be reinstated alongside this part of Gregory Lane. It was felt that perhaps the problem is that the water is unable to get away and this is why the Green and Play Area are so wet. If this solution does not work then drainage will be considered again. Mr Rappini will be asked to keep the grass cut for the moment on a cut by cut basis. Clerk will contact Darren to ask about the reinstatement of the ditch and to ask that the drains be repaired and unblocked.

(b) Updating of Emergency Plan for Durley. Clerk has received many volunteers to help in an emergency. A List has been compiled and Clerk has updated the whole Durley Parish Plan. Councillors approved the updated Plan and a copy will be sent to HCC for their information.

(c) Flooding at Beech Corner. CC Humby/Clerk to report. Clerk read out a letter from a resident at Beech Corner informing Councillors how bad the flooding is and the parking problems in this area. Beech Corner Garage takes up all the lay-by outside of properties and even weekends it is full up with cars to be repaired or given an MOT. CC Humby and DC Ruffell will speak to Corrine again to see why the double lines are not being progressed. CC Humby updated Councillors on the progress with trying to resolve the flooding. It is hoped that the pipe under the road will be installed soon. A large hole has appeared next to a drain on the corner of Stapleford Lane. This will also be reported to HCC.

(d) Village website update – Cllr Burton reported that he has almost completed the updated website. He will then let Councillors view the new site and invite any comments. A recent photograph of Councillors is required for the website.

(e) School lay-by proposal progress. Kirstie has informed the Clerk that the Diocese have approved the use of the parcel of land required for the lay-by. However, there is no more news yet on the timescales for the work to be carried out.

(f) Response from enquiry regarding phone mast. Clerk has enquired from the PCC and they have had an enquiry, but nothing more.

(g) “Clean for the Queen” Litter Picking Campaign in Durley. This was undertaken on 4th, 5th and 6th March. Clerk picked up litter pickers, sacks and high viz jackets from HCC. These will need to be returned. Some residents have asked if they can keep the equipment and pick up litter on a regular basis. Parish Councillors were happy with this and if it meant purchasing the equipment then it should be purchased for residents to use. Clerk will ask WCC and purchase items if required.

(h) Update on Village Event to celebrate the Queen’s 90th Birthday. A Meeting has been held to agree a date of 15th May, 2016 from 2.00 – 4.00 p.m. at The Sawmills. Clerk has asked Persimmon Homes if we can close the dead-end road to hold the Event, but has not received a response yet. A further Meeting is arranged for Wednesday 16th March when village organisations are invited to attend. It is hoped that all residents and organisations will get involved. Clerk confirmed that a Grant Application has been submitted to try and receive a Grant towards some of the cost.

(i) Report on HCC Devolution Workshop – Cllr Charles and Clerk attended this Workshop in Winchester. It is not yet known what impact this will have on parishes, as HCC are still processing the information. Some services will come down to the Parish Councils to manage. CC Humby updated Councillors on discussions with HCC and WCC.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he was meeting with Lou Hubble regarding Police matters. He had met with Sam Clark regarding the Area wide traffic survey which will hopefully be carried out once funding has been agreed. CC Humby also introduced DC McClean to the Council who will be standing for Election in May as one of our District Councillors.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Ruffell informed Councillors about the Budget Setting Meeting held on 25th February. He reported that the Council Tax will rise this year by £4.34 per year per household. This is the first Council Tax rise in 6 years. He also said that from 1st April all dogs will have to be chipped. WCC are offering a free chipping service at Mole Countrystores in Winnall. Clerk will advertise this in the Parish Magazine.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Four parishioners were present. Two parishioners were concerned with the continual fly-tipping in Durley and the fly-tipping that is still in Greenwood Lane. Despite numerous correspondence with WCC and Cllr Read there has been no response. George Hollingbery MP is looking at the matter. DC Humby and DC Ruffell will pursue this issue with Cllr Read. One resident was asking if he could help the parish maintain the ditches with his digger as many are not properly maintained. Councillors said that the landowners permission should be sought before any work is carried out. The Clerk will also ask HCC Highways for their views as work would be near to the highway and ownership was not clear. The parishioner will give the Clerk a copy of correspondence between himself and HCC Highways. CC Humby also offered to speak to Stuart Jarvis and see what his view was. Two parishioners were also concerned about a property which has been extended and it was felt that the intention was to make 2 separate properties at a later date. DC Ruffell will follow this up with the Planning Officer concerned.

8. CORRESPONDENCE:

(a) E-mails and responses regarding fly-tipping in Durley. There have been many incidents this month of fly tipping in Durley. Roads have been covered in fly tipping and impassable. CC Humby said that there is an initiative to set cameras up in hot-spots to try and catch the culprits. Cllr Charles said that WCC should have a list of the reports from Durley so should be able to see where the hot-spots are.

(b) HCC Walking Strategy Consultation. Councillors had no comments to make.

(c) An e-mail was read out from Mr Webb regarding his suggestions for the village. Councillors agreed that all of these matters have been considered and a response will be made to Mr Webb stating why some of his suggestions could not be taken forward and some issues are on-going and are having action taken on them within the Durley Parish Plan or are in progress.

(d) Cllr Charles congratulated the Clerk – Mrs Anne Collins on her Mayor of Winchester Award for her work for Durley Parish Council which is over and above what is expected. Anne attended the Presentation in Winchester last week.

9. SCHOOL REPORT: No School Report was available. Cllr Delmege reported that his Meeting with the School has been re-scheduled to next week.

10. NEIGHBOURHOOD WATCH REPORT: No Neighbourhood Watch Report was available.

11. HIGHWAYS REPORT: Cllr Farr reported that a 30 mph speed limit sign which was reported has a pole but no sign. Darren has been informed. Cllr Farr also said that there was a lack of Police presence within the village. Cllr Pitter commented that there was a Police speed van outside of the School recently.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. Clerk reported that the Internal Audit for the ¾ year Audit was satisfactory.

13. HALL: Hall foyer refurbishment. There is no further progress on this at the moment. Wall lights in Hall – these have been attended to by the Caretaker. Cllr Farr asked if a sign could be put up at the Hall directing drivers to the Thresher Room. Councillors agreed that a sign could be put up in the corner of the car park. Cllr Burton will look at signs and report back to Councillors. Cllr Smith will purchase a new microphone for the sound system at the Hall.

14. RECREATION GROUND: Guttering will be done when possible. Peter has cleared some of the overhanging branches near the Pavilion roof so that the guttering can be erected easier. Cllr Smith reported that a parishioner has reported a bench and a bee hive on land at the back of the houses on the buffer strip owned by Durley Parish Council. This will be investigated and if true then the house owner will be asked to remove the items and reinstate the fence. There are some over-hanging branches in the buffer strip next to the social houses. Peter will be asked to trim these back.

15. PLANNING:

16/00168/APN. Mr Ozmen Safa. Proposed storage barn. Land between Durley
Street and Durley Hall Lane, Durley. OBJECTION RAISED.

It was reported that there are a large amount of vehicles being parked at Channels Farm, Gregory Lane. As there is no permission for this sort of activity the report will go to the Enforcement Officer for investigation.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.45 p.m.