THE MINUTES OF THE ANNUAL GENERAL MEETING OF DURLEY PARISH COUNCIL HELD ON TUESDAY 9TH MAY, 2017 IN THE KEN STAINER SUITE OF DURLEY MEMORIAL HALL, DURLEY AT 7.30 P.M.
5 Parish Councillors, County Councillor Humby, District Councillors Mclean and Humby, the Clerk (Mrs Anne Collins) along with 2 parishioners were present. 2 developers were also at the Meeting to present a potential development to Councillors.
1. ELECTION OF OFFICERS:
Chairman – Cllr Pitter proposed Cllr Charles. Cllr Smith seconded this proposal. All Councillors present were in agreement and Cllr Charles was duly Elected.
Vice Chairman – Cllr Charles proposed Cllr Watts. Cllr Pitter seconded this proposal. All Councillors present were in agreement and Cllr Watts was duly Elected.
Chairman Hall Management Committee – Cllr Charles proposed Cllr Smith. Cllr Bartlett seconded this proposal. All Councillors present were in agreement and Cllr Smith was duly Elected.
Hall Management Committee Vice Chairman – Cllr Pitter proposed Cllr Bartlett. Cllr Smith seconded this proposal. All Councillors present were in agreement and Cllr Bartlett was duly Elected.
Highways Officer – Cllr Watts proposed Cllr Pitter. Cllr Charles seconded this proposal. All Councillors present were in agreement and Cllr Pitter was duly Elected.
Footpaths Officer – Cllr Charles proposed Cllr Delmege. Cllr Pitter seconded this proposal. All Councillors present were in agreement and Cllr Delmege was duly Elected.
Recreation Ground Chairman – Cllr Charles proposed Cllr Watts. Cllr Pitter seconded this proposal. All Councillors present were in agreement and Cllr Watts was duly Elected.
Transport Representative – Cllr Watts proposed Cllr Pitter. Cllr Smith seconded this proposal. All Councillors present were in agreement and Cllr Pitter was duly Elected.
2. Congratulate recently elected County Councillor. Cllr Charles gave Cllr Humby the Parish’s congratulations on getting re-elected as our County Councillor for a further term of office.
3. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Farr and Cllr Delmege.
4. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest Declared.
5. THE MINUTES OF THE PREVIOUS MEETING HELD ON 4th APRIL, 2017 WERE AGREED AND SIGNED AS A CORRECT RECORD OF THE MEETING.
6. MATTERS ARISING:
(a) Church Copse replanting – any update. Clerk has received no further update from George Hollingbery. 2 residents attending said that there has been some activity on the site recently so this will be reported to George and also an update will be asked for.
(b) Double yellow lines at Beech Corner and end of Manor Road update. WCC have informed the Clerk that now that Wickham is almost complete, Durley will be next. It is hoped that we will see some progress soon. Clerk has sent in a photograph of parking at the end of Manor Road which was taken by Cllr Pitter.
(c) Confirmation of new HGV advisory signs for Durley. CC Humby has confirmed that the signs will be replaced in the next 2 – 3 months.
(d) Report on Meeting in Winchester on Planning. Cllr Charles and the Clerk attended this Briefing and although it was interesting it was felt that we already have a good relationship with WCC Planning Officers – although they do not always listen to our views. The Enforcement Officer also spoke at the Briefing about enforcement in general which was not very useful.
(e) BW to Botley Bridleway Meeting. Cllr Watts and the Clerk attended this Meeting and reported that Cowplain Turf would not allow the Bridleway to go through their land. The Project is progressing, but with lack of ownership of some of the land required it might be a long time before the total Bridleway is constructed.
(f) Arrange Meeting with Andy Smith (HCC) at The Sawmills. Andy Smith has offered to meet with Councillors at The Sawmills to discuss the road adoption and line markings etc. CC Humby would also like to attend, so he will send dates he is available onto the Clerk. A Meeting can then be arranged.
(g) Drainage in the play area at The Sawmills. Clerk has been in touch with Clanville Drainage and spoken to Rob who said that he would hopefully be commencing on Monday 15th May. Clerk has asked for clarification as he appeared a little muddled with the actual date.
7. COUNTY COUNCILLOR’S REPORT: CC Humby thanked everyone for their support and said that he was pleased to be able to represent Durley for a further 4 years. He does not know yet what kind of position he will hold within the Council as the full Council Meeting is arranged for 25th May and this is when the Cabinet is appointed.
8. DISTRICT COUNCILLORS’ REPORTS: The District Council Report was given by DC Mclean. He reported that Friarsgate will be re-opened and the Winchester Bus Station has been purchased by WCC. An Architect has been appointed for the Leisure Centre. DC Mclean is now not on the Planning Committee. As from Wednesday 17th May DC Mclean will be appointed Mayor so he will not be available for some Meetings.
9. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The only issue raised by residents was concerning their disappointment at the re-planting of Church Copse as noted in Item 6(a) above.
10. CORRESPONDENCE:
(a) Live for the Future April, 2017. Sent via e-mail. This was noted.
(b) Depot Contract Option Workshop – Cllr Watts and Clerk attending.
(c) Complaint regarding dog issues. Clerk read out an e-mail which has been received
about dog fouling, and noise from dogs as well as an unauthorised building. Clerk has responded saying that WCC Enforcement Officer will give advice on any unauthorised buildings and the Environmental Officer at WCC will give guidance about noise from dogs and dog fouling issues.
(d) Clerk read out a letter from a resident complaining about bee hives being in the Parish
Council buffer area at the back of the houses in The Sawmills. Councillors agreed that this is again not acceptable as it is Parish Council land not the owners of the property. Councillors will need to check that the rest of the boundary is intact and then write to the owners of the property and ask them to remove the bee hives and take out the gate.
11. SCHOOL REPORT: Summary of Meeting regarding highways issues. Parish Councillors, along with CC Humby had a Meeting with Kirstie Baines (Headteacher) and School Governors to discuss ways in which the road could be made safer outside of Durley Primary School. It was suggested that a crossing from Quob Stables to the opposite side of Durley Brook Road and flashing 20 mph signs warning drivers that there are school children in the vicinity. Parish Councillors agreed that these ideas were worth looking into further, but it would depend on funding etc. Cllr Charles did comment that now that the drop-off lay-by was installed we were warned by some residents that the traffic would go faster – which does appear to be the case. CC Humby will forward the details of the proposals onto the Clerk so that Councillors can see them. The School will keep us informed of any developments or proposals and future Meetings will be arranged as required.
12. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that gates have been stolen again from properties in the village. Gates from Stapleford Lane and Greenwood Lane were reported.
13. HIGHWAYS REPORT: Cllr Pitter reported that he has almost completed taking photographs of pot holes etc. around the village to report to HCC. Clerk said that the road is sinking again in Heathen Street. This will continually be a problem as there is running sand underneath the road. Clerk will report it and so will Cllr Pitter in the hope that HCC will finally rectify the problem.
14. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. Internal Audit Report was satisfactory and needs to be signed.
(a) Chairman and Clerk agreed and signed the Annual Governance Statement 2016-17 for the Annual Audit Return.
(b) Chairman and Clerk agreed and signed the Accounting Statements for 2016-17 for the Annual Audit Return.
15. HALL: Guttering outside of PO Room has been repaired.
16. RECREATION GROUND: Cllr Watts reported that everything was satisfactory and that DFC has one more game to play. Clerk said that a vehicle has been performing dough-nuts in the car park and making gravel go onto the road. Dog fouling continues to be a huge problem.
17. PLANNING:
17/00386/FUL. Mrs T Dance. Equestrian storage building (revised plans for permission 10/01826/FUL)(RETROSPECTIVE). Little Oakdale, Durley Hall Lane, Durley. GRANTED.
17/00180/HOU. Mr R Young. Erection of two storey side extension single storey side extension, new front porch, raise existing roof with new dormers and remodelling of fenestration and two storey rear extension. The Bungalow, Netherhill, Botley. GRANTED.
16/03209/FUL. Mrs T Gregory. Conversion of existing agricultural barn to dwelling. Findens Farm, Kytes Lane, Durley. REFUSED. Councillors were disappointed at this refusal and felt that this is a clear example of how WCC do not listen to the Parish Councils. CC Humby offered to speak to WCC about this sort of Application, which had full support.
17/00795/LDC. Mr Maskell. The use of land as an extension to residential curtilage. Belmore Cottages, manor Road, Durley. APPROVED.
17/00426/HOU. Mr Rappini. Vehicle access to Bungalow, Berkeley Farm from Durley Street. Berkeley Farm Bungalow, Durley Street, Durley. APPROVED.
17/00838/LDP. Mr and Mrs Gray. Single storey rear extension with a detached Garage/car port. Oaklands, Durley Street, Durley. Councillors agreed that they would not make any comments.
Development Consultant attending to discuss potential planning application in Heathen Street. Mr Muddiman and Mr Pride were present and informed Councillors of their general plans for land in Heathen Street which was used as the former allotments in Durley. Councillors said that Durley had no development allocation in the Local Plan, however they were happy to look at any plans that were produced at a future Meeting.
18. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.20 p.m.
