THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11th DECEMBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
6 Parish Councillors, the Clerk Mrs Anne Collins, District/County Councillor Humby, District Councillor Mclean and 3 parishioners were present.
- APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith and District Councillor Miller. Kirstie Baines and Nick Apps also sent their apologies.
- ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations made.
- THE MINUTES OF THE MEETING HELD ON 13th NOVEMBER, 2018 WERE READ, CONFIRMED AND SIGNED.
- MATTERS ARISING:
(a) Interest from other parishes in our SID sign. Clerk said that she had received enquiries from other Parish Councils who had seen our sign and were interested in purchasing one for their parish. Cllr Delmege is still collecting data and moving the sign every couple of weeks.
(b) Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett.reported that she is still waiting for responses, but hopes to have more news in the New Year.
(c) Report from the Forestry Commission regarding Church Copse due by 12.12.18. There is no further update but Clerk is hoping to hear from the Forestry Commission after the 12th December, if she does not then enquiries will be made.
(d) Update on Broadband questionnaire in Durley progress – Cllr Pitter, Andy Burton and Clerk have asked the website designer if he is able to design a page on the village website. This will cost £55.00 for a Survey Monkey Questionnaire to be installed. Councillors agreed that this would be well worth the cost. Cllr Pitter will liaise with Jon who designed the website.
(e) Report on salt bin outside of Durley Church. This has now been done.
(f) Responses from business units regarding parking at The Sawmills. Clerk said that she had received one positive response to date. It was agreed that this is a problem and the situation will be kept monitored until solutions can be found. Clerk will see if there are any parking conditions put on the development when it was first approved.
(g) Durley Christmas Tree Festival – Cllr Delmege reported that he has purchased a tree and decorated it showing what the Parish Council’s responsibilities are. The Festival will be held over the weekend of 15th/16th December. Cllr Delmege was thanked for all his hard work on behalf of the Parish Council.
(h) Report on Parish Council Briefing held in Winchester – Cllr Charles and the Clerk attended the Briefing and the main topics discussed were waste recycling – including a roadside glass collection commencing in mid-2019, grass maintenance contracts, precepts and planning.
(i) Report on WDAPC AGM in Whiteley – Cllr Charles and the Clerk attended, and reported that Mike Evans was re-elected as Chairman. Other issues discussed were enforcement, planning, speeding vehicles and funding.
- COUNTY COUNCILLOR’S REPORT: CC Humby reported that he had attended a Cabinet Meeting to discuss issues regarding Emergency Planning if there was a no deal Brexit. This was important in this area as we have Portsmouth and Southampton ports very close, and any traffic problems caused by lorries could affect roads in this area. CC Humby also spoke about the Tourist Information Centre and commented that they had sold £50,000 of Christmas cards this year. He has hosted a Meeting at HCC which looked at ways of making the A272 and A32 safer and less noisy. The naming of the HCC gritters has taken place.
- DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Mclean informed Councillors about Winacc and the work that they are hoping to do. Glass roadside collection will be carried out by WCC in September, 2019, and DC Mclean spoke about the recent SHELAA Sites which have been offered in Durley.
- PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The residents attending wanted to hear about the recent sites which were put forward for development in the next Local Plan.
(a) Independent Examination of the Eastleigh Local Plan notification. This was noted.
(b) Rights of Way Vegetation Priority Cutting Programme – 2019. This will be agreed with Cllr Delmege and then sent to HCC.
(c) Winchester District Sports Awards 2018. Councillors agreed that Colin Watts would be put forward as a nomination for all the work he has done at Durley Football Club over the last 50 years.
(d) The WCC Strategic Housing and Employment Land Availability Assessments were available on
the WCC website and in the Hampshire Chronicle. Clerk said that she has received many telephone calls and e-mails regarding the SHELAA Call for Sites. Residents were alarmed at the number of landowners who have put their land in for potential development. WCC will now assess the sites through their criteria.
- SCHOOL REPORT: Grants for crossing and lights – Clerk is still looking at Grants, but none appear to
be suitable for the criteria. The best option was to apply for CIL Funding when the Grant opens – information should be available within the next few weeks. Cllr Clegg asked Parish Councillors if they would look at posters designed by children at Durley Primary School to try and slow vehicles down along the main road. Councillors were happy to do this and chose the design that they agreed was the better design. The winning design would be laminated and used around the village.
- NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that residents should be aware that if they have parcels delivered at this time of year they should either be in or ask a neighbour to take the parcel as thieves are watching delivery vans and are taking any parcels left on doorsteps. Cllr Watts said that there have been some thefts from vehicles and homes, but only 1 in Durley. Scams are also on the increase.
- HIGHWAYS REPORT: Cllr Pitter reported that the Village Entry signs are hopefully going to be ordered soon, once HCC have agreed the siting.. Response from BWPC regarding HGV restriction in Hoe Road, BW – Clerk has been in touch with BWPC and they have not got an HGV ban along Hoe Road. They did ask for one, but like Durley, did not get one.
- FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The Budget was agreed for 2019-20 and the Precept requirement for 2019/20 was proposed by Cllr Pitter at being £26,000. Cllr Delmege seconded this proposal and all Councillors present agreed. Clerk will send of appropriate Precept Request Form to WCC.
- HALL: Hall floor progress – Clerk reported that she has been successful in receiving a Grant of £10,000
towards the Hall floor replacement. She is now looking into some smaller Grants to fund the remainder of the floor. It was agreed that a County Councillor Grant will be applied for. Fencing alongside field – no quote has been received to date. Hall break-in – Clerk reported on the recent break-in to the Hall which the Police are investigating. Clerk said that the solar panels have not been working for some time and although repairs have been sought no-one is able to sign off the work as the panels are older and out of the 10 year guarantee period. Councillors agreed that new panels or a new system should be looked at. Cllr Pitter will investigate the options that we have to replace the system.
- RECREATION GROUND: Cllr Watts reported that access is still being gained via a gate at the top of the Recreation Ground. Councillors agreed that we must put in a shrub and fence, as Colin Chamberlain suggested. Clerk will ask Peter to carry out this work. Repairs to veranda outside of Pavilion – this is in hand. Fencing alongside swings in the Sawmills Play Area – Clerk will ask why this has not been done yet as the fencing arrived a few weeks ago.
18/02588/FUL. Mr and Mrs Denholm. Application Reference Number 11/00893/FUL Variation of Conditions 3 and 4. Conditions 3 and 4 removal. Brokeclose Farm, Durley Hall Lane, Durley. Councillors agreed that they cannot see any justification for additional bedrooms at this particular property. As stated in the Application – children have left home or are at University and with 5 bedrooms in the main dwelling house there appears to be ample bedroom space already available for when they do visit. We would not wish to see an additional property which could potentially be sold at a later date.
18/02674/FUL. Ms K Kelly. Conversion of outbuildings to create a single, 3 bed dwelling, to include the sub-division of the site and setting out of a curtilage to provide amenity space and parking for each dwelling. 2 Lower Farm, Parsonage Lane, Durley. Councillors agreed that they had no objection in principle to this Application, but would like to see the hedge remain alongside Parsonage Lane to retain the rural character of the village.
- AT THE END OF THE MEETING THE CHAIRMAN WISHED COUNCILLORS AND RESIDENTS A HAPPY CHRISTMAS AND NEW YEAR THEN CLOSED THE MEETING AT 9.50 p.m.