103650 HCC – (Hall supplies & paper) £58.32
103651 British Gas – (Gas for Hall) £353.46
103652 Playdale – (rope for play area) £45.11
103653 Lincat – (filter for tea/coffee machine) £47.40
103654 OCS Group UK Ltd – (Gang mowing) £160.90
103655 Hall cleaning £65.00
103656 Winchester CAB – (donation) £150.00
103657 Balance Systems Ltd – (cctv system) £1,920.00
103658 Ink cartridges for printer £46.96
103659 HCC – (Hall supplies) £203.59
103660 November payroll £842.62
103661 HMRC £41.82
103662 HCC £228.77
103663 Clerk’s Oct/Nov expenses £49.68
103664 Key holder fee £72.00
103665 Booking fees £72.00
103666 BWPC – (Parish Lengthsman Nov) £196.80
103667 Southern Water – (Water for Hall) £104.51
The Monthly Meeting of Durley Parish Council will be held on Tuesday 8th December, 2015 in the Ken Stainer Suite at Durley Memorial Hall, Durley at 7.30 p.m.
AGENDA
1. Apologies for Absence: Cllr Pitter.
2. Any Declarations of Interest under the Code of Conduct.
3. Agree Minutes of previous Meeting held on 10th November, 2015.
4. Matters arising:
(a) Update on faster broadband – CC Humby to report.
(b) Drainage at The Sawmills.
(c) Quiet Lanes Meeting (24.11.15) – Cllr Watts and Clerk to report.
(d) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. Response from WCC.
(e) Report on Emergency Planning Workshop – Cllr Charles and Clerk.
(f) Flooding at Beech Corner – progress by HCC. CC Humby to report.
(g) Report on School Meeting – Cllr Delmege.
(h) Agree Councillor to attend next School Meeting.
(i) Durley Parish Plan Meeting Report – Cllr Charles.
5. County Councillor’s Report: CC Humby.
6. District Councillors’ Reports: DC Humby and DC Ruffell.
7. Public Participation items by invitation of the Chairman.
8. Correspondence:
(a) Thank you letter from CAB regarding donation for 2016/17.
(b) Local Government Boundary Commission – Draft Recommendations.
(c) Response from Enforcement Officer to enquiry.
(d) Maintenance of Recreation Ground – gang mowing renewal.
(e) Request from Bus Company regarding cutting back of hedges.
(f) Letter from Home-Start Meon Valley.
(g) E-mail expressing concern over the proposed School lay-by.
Any correspondence received after this Agenda has been printed, and received before 8th December will be brought to this Meeting.
9. School Report:
10. Neighbourhood Watch Report: Police Report. Response from Police regarding attendance at Meetings.
11. Highways Report: Cllr Farr to report.
12. Financial Transactions: Councillors to agree invoices presented by the Clerk and sign cheques as agreed.
13. Hall: Hall foyer refurbishment quotes. Baby changing facilities have been installed.
14. Recreation Ground: Guttering.
15. Planning:
15/02580/FUL. Mr & Mrs Bartlett. We are proposing to demolish an existing conservatory and build a new single storey rear extension, create a small porch area with pitched roof to the front of the property and alter the landscaping at the front of the property to create some additional off-street parking. All materials to match existing. Casa Fiori, Manor Road, Durley.
15/02595/TPO. Mr K Pitter. 2 no. Oak trees to crown and reduce by 3m plus cut out all of the dead wood in the trees. Green Pastures, Sciviers Lane, Durley.
Any planning applications or decisions received after this Agenda is printed, but received before 8th December will be put to this Meeting for a decision so that Planning deadlines can be met.
Mrs A Collins
Clerk to Durley Parish Council
1st December, 2015
THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th DECEMBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
6 Parish Councillors, County/District Councillor Humby, the Clerk Mrs Anne Collins, PCSO Nolan and 5 parishioners were present.
1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Pitter and District Councillor Ruffell.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations under the Code of Conduct.
3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 10th NOVEMBER, 2015 WERE READ, CONFIRMED AND SIGNED.
4. MATTERS ARISING:
(a) Update on faster broadband – CC Humby reported that he is meeting with the Minister to try to find out if the State Aid Rules can be challenged to enable a 3rd Party to get involved in providing faster broadband. Patrick Blogg has now been appointed at HCC.
(b) Drainage at The Sawmills. Cllr Pitter was not able to attend the Meeting but send an e-mail to the Clerk. It was agreed that we would ask HCC for Firms which could carry out the work and then get further quotes and then make a decision on whether we do all the work at once, or in two parts.
(c) Quiet Lanes Meeting (24.11.15) – Cllr Watts and Clerk reported that they had attended the Meeting in Bishops Waltham, however there was no more information to add.
(d) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. Response from WCC. Clerk read out the response from HCC which was not very helpful. Photographs will be taken outside of Beech Corner and Manor Road. Parking whilst the cones are alongside the road at the Manor Road entrance has certainly helped the problem, but the cones are now getting broken so Councillors are concerned that there will again be cars parking on the entrance and causing a safety issue. CC Humby has forwarded the correspondence onto Andy Smith and he has said that it is WCC who should be dealing with this. CC Humby has now asked the Leader of WCC to help. PCSO Nolan will also keep an eye on the situation.
(e) Report on Emergency Planning Workshop – Cllr Charles and Clerk attended the Workshop and said that they found it very interesting. It has already been agreed to update the Durley Parish Plan and it was noted at the Workshop that the Plan should be as concise as possible. At the Meeting concern was expressed by the Emergency Planning Officer that the flooding situation has not been resolved yet at Beech Corner. He wished to be informed of what has been done in in the hope that he might be able to help. The Environment Agency also offered their help if the issue is not resolved. Although the ditch has been dug out by HCC Councillors did feel that the Environment Agency should be contacted to see if they could resolve the issue as it has been a continual problem when it rains for 9 years. CC Humby was in agreement with this.
(f) Flooding at Beech Corner – progress by HCC. CC Humby said that he has met with Darren and Lisa at Beech Corner and the ditch has been dug out. Further work is noted above.
(g) Report on School Meeting – Cllr Delmege reported that he attended the last School Meeting and the main issues discussed were the proposed lay-by and speeding vehicles.
(h) Agree Councillor to attend next School Meeting. The Clerk has not been informed of when the next School Meeting is so although she has asked Kirstie for a date, a further e-mail will be sent. It was agreed that Cllr Delmege will attend the next Meeting, although it was agreed that this will only be for a short time as we wish to send along different Councillors – a 3/6 month term was discussed.
(i) Durley Parish Plan Meeting Report – Cllr Charles said that an Open Meeting has been arranged for Thursday 18th February, 2016 at 8.00 p.m. to update parishioners on the progress of the Plan and also to start to form some of the new Groups which were requested in Durley. The Groups selected are the ones which can be easily set up with little or no financial input. If there is enough interest then it is hoped that these Groups will start as soon as possible. Cllr Burton suggested a website that the village could use and the Parish Council could have a link, along with other organisations in Durley. This will cost £950 to set up and £120 hosting charge per year, although the first year will be £60. Cllr Burton proposed that we accept this quote and Cllr Farr seconded the proposal. All Councillors were in agreement with this and asked Cllr Burton to set up the website. Ian Medd is currently plotting all the village signs on a Map of Durley so that we can see how many are actually required and which ones need removal or updating. Village entry signs are also being looked into.
(j) Doctors Forum. Cllr Charles attended the Hedge End Doctor’s Forum who started the Young Persons’ Clinic which we made a donation towards. He said that it is a valuable asset and is helping many young people, including some in Durley.
5. COUNTY COUNCILLOR’S REPORT: CC Humby has been working hard on issues dealing with Rural Broadband, Rural Post Offices, Highways issues, and also he is meeting Louise Hubble to discuss rural crime at the end of this week. CC Humby also spoke to Councillors about the proposed Botley By-pass. Cllr Smith asked when the lorry count was going to be carried out along Durley Street. CC Humby replies saying that he is going to carry out an Area Survey and needed to find out which of the other Surveys are up to date so that he does not duplicate Surveys.
6. DISTRICT COUNCILLORS’ REPORTS: There was no District Council Report.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.
(a) A parishioner present asked if we had considered a memorial to Sir Jeremy Black who died recently. A relative was also present and said that perhaps planning some fruit trees where 3 trees had died in The Sawmills, or a bench could be considered. Councillors agreed that they had not discussed this so it will go on the Agenda for a further Meeting.
(b) A parishioner also asked if we had considered more dog bins in the village. Councillors said that there are 3 bins which can be used for dog fouling, but some people never pick up after their dogs and this is more of a problem. It seems that this is not a problem just in Durley, but most parishes, with no easy answer.
8. CORRESPONDENCE:
(a) Thank you letter from CAB regarding donation for 2016/17. This was noted.
(b) Local Government Boundary Commission – Draft Recommendations. Councillors agreed that they are happy to be in the Bishops Waltham Division. Clerk will write a response reflecting this.
(c) Response from Enforcement Officer to enquiry. Clerk read out the e-mail and this was noted.
(d) Maintenance of Recreation Ground – gang mowing renewal. Clerk has received an e-mail from Dave Ifould – the Contractor who cut the Recreation Ground before he left OCS. Councillors agreed that we have not been totally happy with OCS for the last few years so it was felt that an alternative quote might be useful when the renewal comes up with OCS. A decision can then be made as to who to award the Contract to.
(e) Request from Bus Company regarding cutting back of hedges. This request will go into the Parish Magazine in the hope that residents will cut back hedges alongside the main road so that buses do not get damaged when they travel through the village. Councillors would not want the bus service to cease because buses are getting damaged.
(f) Letter from Home-Start Meon Valley. Councillors agreed that they are not able to make a donation this time.
(g) E-mail expressing concern over the proposed School lay-by. Clerk circulated the e-mail to Councillors. Kirstie has sent a revised Plan and which now includes half the lay-by. Councillors were concerned about the proposal and also wished to know who was consulted about the proposal and what the results were. Councillors also expressed disappointment that Kirstie was not at the Meeting when such an important issue was being discussed. CC Humby said that he had not been informed that there was a revised plan until the Clerk had sent him one today for him to look at. Considering CC Humby was the main instigator in getting funding in place for this project Councillors agreed that he should have been kept informed. Clerk will write to Kirstie asking about the Consultation and ask if she intends to come along to future Parish Council Meetings.
(h) Clerk received an e-mail asking why a large sign has been placed on the landscaped area in the Sawmills. It was not clear who owns this section of land so the Clerk has asked Steve from Persimmon to investigate. It is hoped that then it will be removed.
(i) Parish Devolution Workshop – 1st March, 2016. It was agreed that the Chairman and Clerk should attend.
(j) Consultation on the Library Service. Councillors will view the document and make any comments to the Clerk if they wish.
(k) Colin Chamberlain had sent a Deed of Grant of Easement from Southern Water for the land at The Sawmills. Councillors agreed with a couple of amendments. Clerk will then send on the Deed to Colin Chamberlain for him to send off.
9. SCHOOL REPORT: No Report was available.
10. NEIGHBOURHOOD WATCH REPORT: PCSO Nolan informed Councillors of recent problems in Durley – which included antisocial behaviour by someone opening gates and letting animals out in Stapleford Lane, an attempted horse tack theft and driving at speed down Wintershill. Poaching is also a problem in the area at the moment. PCSO Nolan said that staffing shortages coupled with the larger area that he has to cover makes it impossible to attend all the Parish Council Meetings, but he hopes to attend on a quarterly basis and attend community events if possible. He has attended the Lunch Club and found this to be useful.
11. HIGHWAYS REPORT: Cllr Farr gave a highways report. Cllr Watts asked why a HCC Contractor was cleaning out the drains with a yellow flashing light at 4.00 a.m. this morning (8th December). It woke her and all her family up with the light and noise. Clerk will ask Darren if he knows anything about this.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.
13. HALL: Hall foyer refurbishment quotes – Cllr Charles said that this is being moved forward. Baby changing facilities have been installed. Cllr Charles was thanked for putting this up. It was also reported that the Caretaker had found the bin full up with a residents’ rubbish. He visited the resident and although he denied putting rubbish in the bin he did (after swearing at the Caretaker), take the rubbish out of the boot of the Caretaker’s car and put it by the side of his own bin. This is not the first time that this resident has used the Hall bin for his own rubbish. The situation will be kept monitored as it is not fair that the bin is not able to be used for Hall rubbish as it is intended.
14. RECREATION GROUND: Guttering – Cllr Charles and Peter will put this up when time allows.
15. PLANNING:
15/02580/FUL. Mr & Mrs Bartlett. We are proposing to demolish an existing conservatory and build a new single storey rear extension, create a small porch area with pitched roof to the front of the property and alter the landscaping at the front of the property to create some additional off-street parking. All materials to match existing. Casa Fiori, Manor Road, Durley. Councillors had no objections to this application.
15/02595/TPO. Mr K Pitter. 2 no. Oak trees to crown and reduce by 3m plus cut out all of the dead wood in the trees. Green Pastures, Sciviers Lane, Durley. Councillors had no objections to this application.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN WISHED EVERYONE A HAPPY CHRISTMAS AND NEW YEAR AND THEN CLOSED THE MEETING AT 10.05 p.m.
Durley Parish Council held its Monthly Parish Council Meeting on Tuesday 8th December, 2015 in the Ken Stainer Suite at Durley Memorial Hall, Durley. 6 Parish Councillors, County/District Councillor Humby, the Clerk – Mrs Anne Collins and PCSO Richard Nolan were in attendance, along with 5 parishioners.
Apologies were received from Cllr Pitter and District Councillor Ruffell.
County Councillor Humby said that Patrick Blogg has now been appointed by HCC to help try to achieve a faster broadband for Hampshire. CC Humby and other officers are meeting to discuss if the State Aid Rules can be challenged to enable a 3rd party to get involved in providing faster broadband.
Further quotes will be sought for the drainage on the Sawmills Green and Play Area. A decision will then be made as to whether the work is carried out all at once or in two phases.
Councillors and residents are still concerned about the parking at Beech Corner and at the end of Manor Road. Photographs have been taken by residents and these will be compiled and forwarded to HCC. CC Humby has also taken this up with HCC on our behalf. PCSO Nolan said that the Police will also help when they are covering this area.
Cllr Charles and the Clerk attended an Emergency Planning Workshop in Winchester and found it very interesting and informative. Durley is in the process of updating their Emergency Plan and were told at the Meeting that Plans should be kept as short and concise as possible so that it can be read quickly in an emergency situation. Flooding was discussed and areas which regularly flood were of concern to the Emergency Planning Team. Beech Corner properties are flooded on a regular basis so a visit was offered. This offer will be taken up to try and see if a resolution could be achieved. HCC have dug out the ditch along Durley Brook Road again, but Councillors are still not confident that this will stop the flooding into properties near Beech Corner. This problem has been going on for 9 years and Councillors agree that it is time it was sorted.
Cllr Delmege attended a School Meeting and reported that the main issues discussed were the proposed lay-by and speeding vehicles. Clerk was asked to find out when the School Meetings are being held so that a Councillor is able to attend.
Cllr Burton said that the Durley Parish Plan is progressing and some of the issues raised are now being worked on. There will be a Public Meeting on Thursday 18th February, 2016 at 8.00 p.m. to update residents on the progress and then prepare for some of the Groups to be set up if there is still sufficient interest. The Groups will be the easy to set up Groups that need little or no financial support. Notices about the Meeting will be put on the village noticeboards and website. The Village website will also be updated and given links to various organisations within the village. Durley Parish Council agreed to pay the set up cost and the yearly hosting fee. Ian Medd is plotting all the Durley road signs on a Map of Durley so that the Parish Plan Team can see which signs are actually needed and which ones are obsolete. Villag entry signs are also being looked at.
CC Humby gave a Report saying that he has been working hard on rural broadband, rural Post Offices and highways issues. He is also meeting with Louise Hubble to discuss rural crime. CC Humby spoke about the Botley By-pass which looks as if it is going ahead.
A parishioner present asked the Parish Council if they were going to provide a memorial to Sir Jeremy Black who sadly passed away recently. A relative was also present who suggested that perhaps fruit trees could be planted on The Sawmills Green to replace the 3 trees which had died, or perhaps a wooden bench. It was pointed out that many families wish to have a memorial in the village and that this could be considered at a future Meeting.
A request from the Bus Company that comes through Durley was read out. They are asking if landowners along Durley Street/Durley Brook Road/Snakemoor Lane etc. could keep their hedges and bushes cut back from the roadside as some overhanging branches etc. are damaging their new buses. Councillors were concerned that if the hedges, trees, bushes are not cut back then the Bus Company might refuse to come through Durley, which would making travelling very difficult for those residents who rely on the bus service.
An e-mail was receiving expressing concern over the proposed School lay-by. Kirstie has now sent a revised Plan which is half the length of the previous proposal. Councillors were concerned about the proposal and wished to know who has been consulted from the village and what the results were of the consultation. Concern was also expressed that CC Humby had not been informed of the revised Plan until the Clerk forwarded him the details, especially as he has been working very hard on this project and has secured the funding required.
A large sign which has been erected in The Sawmills has received complaints and the Clerk has asked Persimmon Homes if the owner could remove it.
A Devolution Workshop on 1st March, 2016 in Winchester will be attended by Cllr Charles and the Clerk.
PCSO Nolan gave Police Report and said that he hopes to attend the Parish Council Meetings quarlerly as well as attend Events in the village. He has visited Durley Lunch Club recently to see the elderly residents of the village.
A Highways Report was given by Cllr Farr and Cllr Watts reported that a Contractor cleaning out the drains was outside her property at 4.00 a.m. with yellow flashing lights which woke everyone up. She asked if this was normal practice. Clerk will ask HCC Highways if this is normal to carry out this work at 4.00 a.m.
Cllr Charles has fitted the baby changing facilities into the disabled toilet at the Hall. Non-Hall rubbish was dumped into the Hall bin recently which filled the bin up. Councillors agreed that this is not acceptable and that the bin is to be used for Hall rubbish only. It is hoped that this will not happen again.
There being no further business the Chairman wished everyone a Happy Christmas and New Year and then declared the Meeting closed.
Anne Collins
Clerk to Durley Parish Council
durleypc@homecall.co.uk
Durley Parish Council held its Monthly Parish Council Meeting on Tuesday 8th December, 2015 in the Ken Stainer Suite at Durley Memorial Hall, Durley. 6 Parish Councillors, County/District Councillor Humby, the Clerk – Mrs Anne Collins and PCSO Richard Nolan were in attendance, along with 5 parishioners.
Apologies were received from Cllr Pitter and District Councillor Ruffell.
County Councillor Humby said that Patrick Blogg has now been appointed by HCC to help achieve a faster broadband for Hampshire. CC Humby and other officers are meeting to discuss if the State Aid Rules can be challenged to enable a 3rd party to get involved in providing faster broadband.
Further quotes will be sought for the drainage on the Sawmills Green and Play Area. A decision will then be made as to whether the work is carried out all at once or in two phases.
Councillors and residents are still concerned about the parking at Beech Corner and at the end of Manor Road. Photographs have been taken by residents and these will be compiled and forwarded to HCC. CC Humby has also taken this up with HCC on our behalf. PCSO Nolan said that the Police will also help when they are covering this area.
Cllr Charles and the Clerk attended an Emergency Planning Workshop in Winchester and found it very interesting and informative. Durley is in the process of updating their Emergency Plan and were told at the Meeting that Plans should be kept as short and concise as possible so that it can be read quickly in an emergency situation. Flooding was discussed and areas which regularly flood were of concern to the Emergency Planning Team. Beech Corner properties are flooded on a regular basis so a visit was offered. This offer will be taken up to try and see if a resolution could be achieved. HCC have dug out the ditch along Durley Brook Road again, but Councillors are still not confident that this will stop the flooding into properties near Beech Corner. This problem has been going on for 9 years and Councillors agree that it is time it was sorted.
Cllr Delmege attended a School Meeting on behalf of Durley Parish Council and reported that the main issues discussed were the proposed lay-by and speeding vehicles. Clerk was asked to find out when the School Meetings are being held so that a Councillor is able to attend.
Cllr Burton said that the Durley Parish Plan is progressing and some of the issues raised are now being worked on. There will be a Public Meeting on Thursday 18th February, 2016 at 8.00 p.m. to update residents on the progress of the Plan, and then prepare for some of the Groups to be set up where there is still sufficient interest. The initial Groups will be the easy to set up Groups that need little or no financial support. Notices about the Meeting will be put on the village noticeboards and website. In line with requests in the Parish Plan the Village website will also be updated and given links to various organisations within the village. Durley Parish Council agreed to pay the set up cost and the yearly hosting fee. Ian Medd is plotting all the Durley road signs on a Map of Durley so that the Parish Plan Team can see which signs are actually needed and which ones are obsolete. Village entry signs are also being looked at.
CC Humby gave a Report saying that he has been working hard on rural broadband, rural Post Offices and highways issues. He is also meeting with Louise Hubble to discuss rural crime. CC Humby spoke about the Botley By-pass which looks as if it is going ahead.
A parishioner present asked the Parish Council if they were going to provide a memorial to Sir Jeremy Black who sadly passed away recently. A relative was also present who suggested that perhaps fruit trees could be planted on The Sawmills Green to replace the 3 trees which had died, or perhaps a wooden bench. It was pointed out that many families wish to have a memorial in the village and that this should be considered at a future Meeting.
A request from the Bus Company that comes through Durley was read out. They are asking if landowners along Durley Street/Durley Brook Road/Snakemoor Lane etc. could keep their hedges and bushes cut back from the roadside as some overhanging branches etc. are damaging their new buses. Councillors were concerned that if the hedges, trees, bushes are not cut back then the Bus Company might refuse to come through Durley, which would making travelling very difficult for those residents who rely on the bus service.
An e-mail was receiving expressing concern over the proposed School lay-by. Kirstie has now sent a revised Plan which is half the length of the previous proposal. Councillors were concerned about the proposal and wished to know who has been consulted from the village and what the results were of the consultation. Concern was also expressed that CC Humby had not been informed of the revised Plan until the Clerk forwarded him the details, especially as he has been working very hard on this project and has secured the funding required.
A large sign which has been erected in The Sawmills has received complaints and the Clerk has asked Persimmon Homes if the owner could remove it.
A Devolution Workshop on 1st March, 2016 in Winchester will be attended by Cllr Charles and the Clerk.
PCSO Nolan gave the Police Report and said that he hopes to attend the Parish Council Meetings quarterly as well as attend Events in the village. He has visited Durley Lunch Club recently to see the elderly residents of the village.
A Highways Report was given by Cllr Farr. Cllr Watts reported that a Contractor cleaning out the drains was outside her property at 4.00 a.m. with yellow flashing lights which woke everyone up. She asked if this was normal practice. Clerk will ask HCC Highways.
Cllr Charles has fitted the baby changing facilities into the disabled toilet at the Hall. Non-Hall rubbish was dumped into the Hall bin recently which filled the bin up. Councillors agreed that this is not acceptable and that the bin is to be used for Hall rubbish only. It is hoped that this will not happen again.
There being no further business the Chairman wished everyone a Happy Christmas and New Year and then declared the Meeting closed.
Anne Collins
Clerk to Durley Parish Council
durleypc@homecall.co.uk
103643 HCC (Street Lighting) £25.87
103644 OCS Group UK (Gang Mowing) £160.90
103645 Ink cartridges £57.97
103646 BWPC (Parish Lengthsman –Oct) £196.80
103647 October payroll £842.62
103648 HMRC £41.82
103649 HCC £228.77
The Monthly Meeting of Durley Parish Council will be held on Tuesday 10th November, 2015 in the Ken Stainer Suite at Durley Memorial Hall, Durley at 7.30 p.m.
AGENDA
1. Apologies for Absence:
2. Any Declarations of Interest under the Code of Conduct.
3. Agree Minutes of previous Meeting held on 13th October, 2015.
4. Matters arising:
(a) Update on faster broadband – CC Humby to report.
(b) Drainage at The Sawmills. Cllr Pitter to report on quote.
(c) Quiet Lanes Meeting (24.11.15) – Cllr Watts and Clerk.
(d) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. Response from WCC.
(e) Flooding at Beech Corner – progress by HCC. CC Humby to report.
(f) Enquiry regarding tree felling at entrance to Oakmore Park.
(g) Representative for School Meetings.
5. County Councillor’s Report: CC Humby.
6. District Councillors’ Reports: DC Humby and DC Ruffell.
7. Public Participation items by invitation of the Chairman.
8. Correspondence:
(a) Letter from CAB regarding donation for 2016/17.
(b) Highways Maintenance Newsletter – September, 2015.
(c) Parish Lengthsman Agreement.
(d) Draft Walking Strategy Consultation – HCC.
(e) County Councillor Grant Application.
Any correspondence received after this Agenda has been printed, and received before 10th November will be brought to this Meeting.
9. School Report:
10. Neighbourhood Watch Report:
11. Highways Report: Cllr Farr to report.
12. Financial Transactions: Councillors to agree invoices presented by the Clerk and sign cheques as agreed. Agree Precept for 2016/17.
13. Hall: Hall foyer refurbishment quotes. Report on Meeting with Cleaning Company to deep clean the toilets. Risk Assessment update. CCTV installation.
14. Recreation Ground: Guttering. Play Area repairs to rope climbing frame.
15. Planning:
15/01376/FUL. Mr C Acton. Proposed carport and store following demolition of out buildings. 1 Mincingfield Terrace, Mincingfield Lane, Durley. WITHDRAWN.
15/01885/FUL. Mr J Gosney. Agricultural storage building with adjoining hard standing. Lane opposite L’Eglise, Durley Street, Durley. PERMITTED.
14/01842/FUL. Mr C Chandler. Demolition of existing store and erection of 1 no two bedroom bungalow with detached single garage and 14 no. solar panels. Land adjacent to Rodlands, Durley Street, Durley. APPEAL DISMISSED.
Any planning applications or decisions received after this Agenda is printed, but received before 10th November will be put to this Meeting for a decision so that Planning deadlines can be met.
Mrs A Collins
Clerk to Durley Parish Council
3rd November, 2015
THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 10th NOVEMBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
6 Parish Councillors, County/District Councillor Humby, District Councillor Ruffell, the Clerk Mrs Anne Collins, and Kirstie Baines (Headteacher of Durley Primary School) were present.
1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Farr.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. Cllr Delmege made a Declaration of Interest in Item 8(a) as he is Treasurer of the CAB.
3. THE MINUTES OF THE MEETING HELD ON 13th OCTOBER, 2015 WERE READ,
CONFIRMED AND SIGNED.
4. MATTERS ARISING:
(a) Update on faster broadband – CC Humby reported that State Aid Rules are hindering the use of the 20% claw-back money which cannot be used via a 3rd Party to help provide faster broadband for some rural areas. CC Humby hopes to have further information later this year on the broadband situation.
(b) Drainage at The Sawmills. Cllr Pitter, Cllr Charles, Cllr Smith and the Clerk met with a Contractor to discuss the best way to drain the play area and village green. The Clerk has asked HCC Highways if we would be able to drain into the HCC manholes along Gregory Lane. Darren Lewis has said that this is fine provided that we use a recognised HCC Contractor. Darren is happy to meet us on site and see what the situation is. Cllr Pitter will give the Clerk the specification from the Contractor and will ask Scandor for a similar quote. A further quote might be required if these Contractors are not recognised by HCC.
(c) Quiet Lanes Meeting (24.11.15) – Cllr Watts and Clerk will attend the next Meeting.
(d) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. Clerk read out the response from WCC stating that the owners of the vehicles who have no sightlines because of the parking vehicles would be liable. CC Humby suggested that HCC Officers visit these locations and see for themselves the impossible situation that drivers face. The pay phone sign has still not been removed despite numerous requests for it to be taken down.
(e) Flooding at Beech Corner – progress by HCC. CC Humby and Lisa Davis have met at Beech Corner to see what could be done to ease the flooding. Lisa has come up with some ideas and will discuss these with Darren Lewis as she will be going on maternity leave shortly, and CC Humby.
(f) Enquiry regarding tree felling at entrance to Oakmore Park. This matter has been investigated by the Enforcement Officer and he said that there was no TPO on the tree and the owner was within their rights to take it down if they wish.
(g) Representative for School Meetings. Councillors agreed that a representative from the Parish Council would attend the Meetings, but it would be different Councillors attending. Cllr Delmege will attend the first Meeting on 19th December. Kirstie will inform the Clerk when the Meetings are so that we can see which Councillor would be available to attend.
5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that the next Highways Workshop would be the last one. Safety issues would be the main priority for further projects. CC Humby is also still working on the School lay-by project and has been negotiating with Karen Wright to try and keep this project on course.
6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Ruffell said that he and DC Humby had attended the Remembrance Sunday Service at the Cathedral in Winchester. The Local Plan Part 2 is out for the Consultation process at the moment and DC Humby added that the paragraph for the Botley By Pass has been amended. DC Ruffell asked if any of the poppies which were planted in Durley last year have come up yet. Councillors agreed that although they were planted in many locations we have not seen any poppies yet.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. No members of the public were present.
8. CORRESPONDENCE:
(a) Cllr Delmege did not take part in the discussion on this item. Letter from CAB regarding donation for 2016/17. Cllr Smith proposed that we make a donation of £150, which is the same as 2015/16. Cllr Watts seconded this proposal. All Councillors present, apart from Cllr Delmege who did not vote, were in favour. A cheque will be sent.
(b) Highways Maintenance Newsletter – September, 2015. This was sent via e-mail to Councillors.
(c) Parish Lengthsman Agreement. BWPC has been asked by their Insurance Company to draw up an Agreement with Durley and Upham Parish Councils for the work that the Parish Lengthsman carries out in Durley and Upham. Councillors were happy to sign the Agreement, which was duly signed.
(d) Draft Walking Strategy Consultation – HCC. Councillors will view this on-line and give any comments to the Clerk.
(e) County Councillor Grant Application. Clerk asked if there was a project that Councillors needed more funds for as there might be some Grant money available. Councillors agreed that as the table tennis table is near the end of its life at the Hall, this should be replaced. Cllr Delmege said that Bishops Waltham had just purchased some tables. Clerk will ask for the details and order one for the Hall. A Grant will be applied for towards the cost.
(f) LDF Newsletter – November, 2015. Sent via e-mail.
(g) Parish Council Budget Briefing on 8.12.15. This is the same night as our December Parish Council Meeting so no Councillor will be able to attend.
(h) HALC Affiliation fees for 2016/17. This was noted.
(i) Local Council Award Scheme. It was felt that although we have Quality Parish Status and a Qualified Clerk there appears to be little point in achieving another status when there is no benefit to the Council. Suffolk ALC are co-ordinating this area rather than Hampshire for this new Scheme.
(j) Proposed Changes to Highways Environmental Work. Councillors agreed that no comments would be made.
(k) Devolution – Parish Briefing. This was sent via e-mail and noted.
9. SCHOOL REPORT: Kirstie gave Councillors an updated plan of the proposed School lay-by which is longer than previously drawn up. It is hoped that the work will commence early in 2016. Councillors were concerned that residents have not been made aware that the project is imminent. Kirstie offered to deliver a flyer to every household. Cllr Charles and the Clerk will check through the flyer with Kirstie before it is sent out. Kirstie also said that she was concerned about speeding traffic, especially when the lay-by was being built. Parents would be able to park in Quob Stables, but they would need to cross the road. CC Humby suggested speaking to Karen Wright again about what could be done to make drivers aware of children crossing at this point. Clerk suggested moving the flashing crossing lights to give drivers some warning of a hazard. Cllr Charles asked Kirstie if she would be able to send any School Reports or information through to the Clerk before the Parish Council Meetings so that Councillors had an opportunity to read it before the Meeting. Kirstie said that she would do this – hopefully about 3 days before the Meeting if possible.
10. NEIGHBOURHOOD WATCH REPORT: There was no Report available. Councillors are concerned that there has been no Police presence at Meetings or in the village for some time. The PACT Meetings have also ceased, although there was meant to be one in September. Clerk was asked to write to see why there is no Police presence or PACT Meetings. Councillors fully understand that there has been cut-backs, but there still does need to be a Police presence from time to time.
11. HIGHWAYS REPORT: Cllr Smith said that there were pot holes in Gregory Lane. Cllr Pitter offered to report these.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. Agree Precept for 2016/17. Councillors discussed the finance for 2016/17 and Cllr Charles proposed that the Precept should be raised to £20,000. Cllr Watts seconded this proposal and all Councillors were in agreement.
13. HALL: Hall foyer refurbishment quotes. Cllr Charles expects a quote soon. Report on Meeting with Cleaning Company to deep clean the toilets. Clerk and Caretaker met with the Company representative at the Hall and he said that the toilets were very clean and he recommended that the tiles be re-grouted and then given a deep clean, but the rest of the toilet area did not need a deep clean. Councillors agreed that the re-grouting could be done at the same time as the foyer floor tiling. Risk Assessment update. This was now completed and Councillors agreed that it be adopted. CCTV installation. This is going to be installed on Wednesday/Thursday this week.
14. RECREATION GROUND: Guttering. This will be done shortly. Play Area repairs to rope climbing frame. The part has arrived and Cllr Charles offered to fit it with Peter.
15. PLANNING:
15/01376/FUL. Mr C Acton. Proposed carport and store following demolition of out buildings. 1 Mincingfield Terrace, Mincingfield Lane, Durley. WITHDRAWN.
15/01885/FUL. Mr J Gosney. Agricultural storage building with adjoining hard standing. Lane opposite L’Eglise, Durley Street, Durley. PERMITTED.
14/01842/FUL. Mr C Chandler. Demolition of existing store and erection of 1 no two bedroom bungalow with detached single garage and 14 no. solar panels. Land adjacent to Rodlands, Durley Street, Durley. APPEAL DISMISSED.
Winchester District Local Plan Part 2 – any comments. Councillors agreed that the main area of concern is that a roundabout is placed at the end of Wintershill, especially as the Plan shows employment/housing on the Tollgate Sawmills land. It is already very difficult during peak times to get out of Wintershill.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.30 p.m.
103630 Southern Water (Pavilion) £20.34
103631 Wood for Pavilion £178.99
103632 Southern Electric (Pavilion) £29.24
103633 Grass cutting £459.50
103634 Southern Water (Hall) £159.01
103635 September payroll £883.07
103636 HCC £182.92
103637 HMRC £47.22
103638 Southern Electric (Hall) £207.55
103639 Clerk’s September expenses £24.55
103640 Hall cleaning £664.50
103641 BWPC (Parish Lengthsman costs) £253.68
103642 OCS Group (Bin at Hall) £16.20
The Monthly Meeting of Durley Parish Council will be held on Tuesday 13th October, 2015 in the Ken Stainer Suite at Durley Memorial Hall, Durley at 7.30 p.m.
AGENDA
1. Apologies for Absence:
2. Any Declarations of Interest under the Code of Conduct.
3. Agree Minutes of previous Meeting held on 8th September, 2015.
4. Matters arising:
(a) Update on faster broadband – CC Humby to report.
(b) Drainage at The Sawmills. Cllr Pitter to give further quote.
(c) Agree Action Plan produced by the Parish Plan Team.
(d) Report on Sharing Parishes Recycling Meeting – Clerk.
(e) Report on Quiet Lanes signs Meeting – Cllr Watts and Clerk.
(f) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. DC Ruffell.
(g) Planning Coach Tour – Cllr Chares to report.
(h) Code of Conduct Training – Cllr Delmege and Clerk to report.
(i) Report on HALC AGM – Cllr Charles.
5. County Councillor’s Report: CC Humby.
6. District Councillors’ Reports: DC Humby and DC Ruffell.
7. Public Participation items by invitation of the Chairman.
8. Correspondence:
(a) Flooding at Beech Corner.
(b) Open Spaces Funding.
(c) Letter from WinAcc.
(d) Publicity for Veolia Trust.
Any correspondence received after this Agenda has been printed, and received before 13th October will be brought to this Meeting.
9. School Report:
10. Neighbourhood Watch Report:
11. Highways Report: Cllr Farr to report.
12. Financial Transactions: Councillors to agree invoices presented by the Clerk and sign cheques as agreed.
13. Hall: Hall foyer refurbishment quotes. County Councillor Grant towards cctv system. Sound system. Deep clean of toilets. Risk Assessment update.
14. Recreation Ground: Guttering. Play Area repairs to rope climbing frame.
15. Planning:
15/01885/FUL. Mr J Gosney. Agricultural storage building with adjoining hard standing. Land opposite L’Eglise, Durley Street.
15/01700/FUL. Mr and Mrs Scivier. Proposed extension of outbuildings to serve as ancillary accommodation to main cottage to form bedroom and playroom (RESUBMISSION). Corner Cottage, Sciviers Lane, Durley. PERMITTED.
Any planning applications or decisions received after this Agenda is printed, but received before 13th October will be put to this Meeting for a decision so that Planning deadlines can be met.
Mrs A Collins
Clerk to Durley Parish Council
6th October, 2015
