THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 14th JULY, 2015 IN THE KEN STAINER SUITE IN DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, District Councillor Ruffell, the Clerk Mrs Anne Collins, Cllr Read (WCC) along with 7 parishioners.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith and PCSO Nolan.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest.

3. THE MINUTES OF THE MEETING HELD ON 9th JUNE, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband in Durley. Cllr Humby had no update from the previous Meeting.

(b) Report on Highways Meeting held on 15.6.15 with Andy Smith. Parish Councillors and CC Humby had discussed with Andy the problems with speeding vehicles and large hgv vehicles travelling through the village. Andy explained the procedure that has to be followed to get a weight restriction. He did agree that the signs could be updated at the entrances to the main road to include “ignore Sat navs” as well as “unsuitable for hgvs”. It is hopeful that a Traffic survey/count will be carried out within the area.

(c) Drainage at The Sawmills. Clerk has asked for advice from Patrick Aust (WCC). It is hoped that a reply will be received shortly. Clerk will arrange a Meeting if possible.

(d) Dumped rubbish in Church Copse, Greenwood Lane update. Cllr M Read from WCC attended the Meeting and answered questions regarding this issue from residents. Residents were in attendance who are regularly monitoring the situation and sending photographs of the fly-tipping and fires which have been lit to burn the rubbish. The Fire Brigade has also had to be called out as the fire was getting out of control. This is an unacceptable situation and Cllr Read offered to follow these complaints up when returned to Winchester. Cllr Read said that there were 8 outstanding Enforcement cases in Durley and he will send them onto the Clerk. Cllr Read was thanked for attending the Meeting.

(e) Report on Parish Council Forum in Winchester held on 24.6.15. Cllr Charles and the Clerk attended this Forum. The first part of the Forum was listening to WCC Planning Officers detailing how they deal with Planning applications and that they are now meeting their targets and have a full complement of staff. The second half was on enforcement and exercises were given to members attending to see which examples were planning related and which were not.

(f) Report on Sharing Parishes Meeting held on 6.7.15. This Meeting was attended by Cllr Charles and the Clerk and the main topic of discussion was the affiliation to NALC as HALC is asking Parish Councils if they would like to continue to be affiliated to NALC. The local Parish Councils attending were very cautious and felt that they needed much more information from HALC as to their reasons why they considered not affiliating to NALC, and would they be able to provide the back-up that we would require if we did not affiliate to NALC.

(g) Clerk to report on Transparency Code Seminar held on 6.7.15. Clerk attended this Seminar in Eastleigh and it was all about being transparent which we already do. The updating of the website is important, but as this will be discussed along with other items from the Parish Plan Parish Councillors agreed to leave this for the Parish Plan Team at the moment.

(h) Report on Public Parish Plan Meeting held on 25.6.15. This was very well attended and an Action Plan will now be drawn up of all the issues raised in the Plan for consideration by the Group at their next Meeting on 18th August.

(i) As Cllr Delmege was in attendance and welcomed to the Council, he was asked if he would be willing to act as a Footpaths Officer along with Cllr Smith. Cllr Delmege was happy to fulfil this role. Clerk will try and get the Footpaths Map from John Drake so that this can be passed onto Cllr Delmege.

5. COUNTY COUNCILLOR’S REPORT: CC Humby said that Burton Properties are going to gift £7,500 to Durley Primary School from the development at Torbay Farm in Upham. This money will be used towards the lay-by renovations to ease the School parking problems. It was agreed that the Parish Council should see a copy of the plans before work commences to keep Durley residents informed.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Ruffell reported that new Council houses are being built in the Winchester District, and a Satisfaction Survey from Council home tenants was also read out. He has been invited on a tour of the Boom Town in August. A Community Cooking Skills Course for the male over 55’s is available. The North Whiteley Development Meeting will be on 30th July. Rob Heathcote is happy to come along to a Recycling Meeting with local Parish Councils. Clerk will confirm date when she has had a response from other parishes.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Some members of the public were residents of Greenwood Lane and were able to listen to Cllr Read speaking about enforcement action at Church Copse. They were also able to ask questions to him, which were answered. One resident asked about parking in The Sawmills. Councillors explained that they have tried to resolve the issue, but it is difficult as the road has not yet been adopted. Clerk will chase up the children playing sign which was ordered some time ago, although she did think that it had already been put up. DC Ruffell will also follow up with WCC. Other residents were at the Meeting to ask about the progress of the allotments in Durley. This item will be dealt with by the Parish Plan Team who will be drawing up an Action Plan at their next Meeting.

8. CORRESPONDENCE:

(a) Footpath complaints received. Clerk received some complaints from walkers about some footpaths which are blocked. Cllr Smith has reported these to the Rights of Way Officer.

(b) Auto-enrolment Pension Scheme advice. Clerk has received confirmation that the HCC Pension Scheme is a valid scheme for Auto-enrolment. Councillors were happy to continue to be part of this Scheme and continue as at present.

(c) Electoral Review of Winchester – Final recommendations. The recommendations have been changed so that Durley will now be in with just Bishops Waltham, excluding Upham. This Ward will be the Bishops Waltham Ward.

(d) Churchyard maintenance donation for 2015. Councillors agreed that we should pay a donation of £200 as last year. Cllr Farr proposed the £200 and Cllr Pitter seconded the proposal. All Councillors were in agreement.

(e) Boorley Green development Exhibition comments. Clerk had visited the Exhibition and showed Councillors the booklet she had received detailing the Exhibition. It was a detailed plan of where the housing, open space, school etc. would be.

(f) WCC High Quality Places Supplementary Planning Document – Adoption Statement. This was forwarded to Councillors and noted.

(g) WCC – Parish Connect – sent via e-mail and was noted.

9. SCHOOL REPORT: No Report was available.

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported on the PACT Meeting held on 10.6.15. She had asked about the timing of the speed camera as it appeared to be when the School cars were parking in the side of the road which does naturally slow the traffic down. A summary of when and the time of speed checks will be sent to Cllr Watts when it is available. The dead dog/deers which have been left by the bottle banks at the Hall were also reported at the Meeting.

11. HIGHWAYS REPORT: Cllr Farr reported that some pot holes have now been filled in and others have been marked ready to be filled. Cllr Charles said that there was a large pot hole in Chancellors Lane just after the bridge. Cllr Farr will report this. Cllr Pitter said that from 1.9.15 Brijan buses will cease, but another Company will be taking over the routes. They will also be continuing with the Wyvern School run.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The Clerk confirmed that the new signatories are now authorised to sign cheques.

13. HALL: Hall foyer refurbishment quotes. Cllr Charles will chase the quotes. Quote for cctv at Hall. The price quoted was £1600. Councillors agreed that it was necessary and agreed that this was a good quote. Clerk will go ahead and order after putting in for a County Councillor Grant towards the cost. Report on Hall Meeting held on 1.7.15. Clerk gave a Report on the actions from the Meeting. Guttering outside of Hall has been completed. Plumbing work in toilets and deep clean quotes. Prices were given by Pete Cole and it was agreed that the ladies toilet basin should be replaced and the boiler should be repaired with a new valve. Cllr Charles felt that the replacement taps were expensive and offered to look at alternative prices. Clerk will find out prices for the urinal “eye” and a deep clean of the toilets.

14. RECREATION GROUND: Cllr Watts reported that everything was satisfactory at the moment. The cradle swing with right length chains has been received and will be put up this week. Air vents in Pavilion will be considered by Colin Watts, Cllr Charles and the Clerk and a viewing will take place on Thursday evening to see the best solution to the problem. Guttering will be put up when Cllr Charles and Peter are able to do the work. The woodland area at the Sawmills will also be checked and the fencing reinstated which was broken.

15. PLANNING:

15/00321/LDC. Mrs J Hammal. Use of land for the staioning of a mobile home for residential use (CERTIFICATE OF LAWFULNESS). Cracklewood, Gregory Lane, Durley. REFUSED.

15/00431/LDP. Mr and Mrs R Reeves and Mr and Mrs Reeves (Snr). Siting a mobile home/family annexe incidental to main dwelling (CERTIFICATE OF LAWFULNESS). Shady Oaks Farm, Durley Brook Road, Durley. GRANTED.

15/00694/FUL. Mr M Curl and Ms V Gillies. Two storey rear extension and single storey side and rear extensions with open porch. 2 Ivanhoe Cottage, Durley Street, Durley. GRANTED.

15/00752/FUL. Mr and Mrs Chalk. Proposed replacement of part of existing conservatory with rear extension. The Forge, Durley Street, Durley. GRANTED.

15/01119/NMA. Mrs Clara Wakeford. Amendments to planning permission 13/02613/FUL. Little Greenwood Farm, Greenwood Lane, Durley. REJECT.

15/00945/FUL. Mr and Mrs B Smith. Two storey extension and alterations/extension of existing garage to provide first floor accommodation over (PART RETROSPECTIVE). Well Cottage, Mincingfield Lane, Durley. GRANTED.

15/00996/PNACOU. Mr J Barker. Change of use from agricultural building to dwelling (C3). Hill Farm, Netherhill Lane, Botley. Prior Approval REFUSED.

15/01177/TPO. Mr Saint. Tree works on oak tree. Swiss Cottage, Sciviers Lane, Durley. GRANTED.

15/01376/FUL. Mr C Acton. Proposed carport and store following demolition of out buildings. 1 Mincingfield Terrace, Mincingfield Lane, Durley. Councillors had no objection to this application.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT
9.30 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th JUNE, 2015 IN THE KEN STAINER SUITE IN DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, County/District Councillor Humby, the Clerk Mrs Anne Collins and 2 parishioners were present.

Cllr Delmege was co-opted onto the Parish Council, but was unable to attend due to a long-standing holiday commitment. He has signed the relevant Declaration of Interest Forms and Acceptance of Office Forms and given them to the Clerk.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Pitter, Cllr Delmege, District Councillor Ruffell and PCSO Nolan.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. No Declarations were declared.

3. THE MINUTES OF THE MEETING HELD ON 19th MAY, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Durley Parish Plan Report has been delivered to all households in Durley. A Public Meeting will be held on Thursday 25th June at 7.30 p.m. in the Memorial Hall. All residents are invited to attend.

(b) Update on faster broadband in Durley. Cllr Humby reported that he is going to have a meeting with BT to find out the latest situation.

(c) Traffic Survey – Cllr Humby suggested that this issue be raised at the Highways Meeting with HCC on Monday 15th June. This was agreed.

(d) Highways Meeting – 15.6.15 at 4.00 p.m. The Meeting will be with HCC Highways and the Parish Council to discuss the long-standing issue of having an hgv ban through Durley which was requested some years ago.

(e) Drainage at The Sawmills. The Green area and play area need to be viewed so that we can see what drainage requirement is needed. Clerk will ask Dave Rappini to meet with Councillors so that he can inform us of the problems on the Green. A Meeting will be arranged to view the situation in more detail.

(f) Report on Consultation at Moorgreen Hospital – future facilities. Clerk attended the Consultation and said that although Moorgreen is right on our parish boundary it would provide medical facilities for this area and that the Consultation process will be covering a larger area in the next phase of the Consultation. Various Clinics were suggested to save patients having to go to Hospitals for check-ups/monitoring etc.

(g) Dumped rubbish in Church Copse, Greenwood Lane update. Clerk said that she has been receiving regular e-mails from residents in Greenwood Lane and WCC Enforcement Officers to try and get the dumped rubbish removed. This is a very frustrating problem and CC Humby has been working hard to try and get advice. George Hollingbery MP is also involved. CC Humby reported that WCC and HCC are working together and Chris Murray (Head of Strategic Planning, HCC) and Simon Finch (Head of Planning, WCC) are both aware of the situation. A Section 215 may be served on the owner if the rubbish is not removed. CC Humby will keep us informed of any progress and actions which are taken.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he has now been given the post of Leader of Rural Affairs which involves many aspects, including health, rural broadband, rural isolation and other issues which affect the rural areas. CC Humby also said that there looks as if there has been an agreement towards a donation for Durley Primary School from the Torbay Farm developers towards the school lay-by.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Humby had nothing more to report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Residents present were all there to see what can be done to get the rubbish taken away from Church Copse and what further action can be taken by HCC/WCC.

8. CORRESPONDENCE:

(a) E-mails regarding dumping of rubbish at Church Copse. This has been covered in item 7 above.

(b) Electoral Review of Hampshire County Council. Councillors agreed that the County Councillor we have to cover this large area is to remain unchanged because a larger area would be too large for one Councillor to cover properly. It was also agreed that Upham, Durley and Bishops Waltham should continue to stay in the same Division. Clerk will respond accordingly.

(c) Consultation on future Affiliation to NALC. Clerk said that other Parish Councils were concerned about this and agreed that a Meeting with local Parish Councils would be useful. BW are going to set up a Meeting with the Shared Parishes Group.

9. SCHOOL REPORT: No Report was received.

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts is attending a PACT Meeting tomorrow evening so no Report was available for this Meeting. Clerk said that she had received another report of a dead dog being placed in a bag in the Hall car park. She had telephoned the Police as this is the second incident of this kind. Both dogs had been cut open and their heads had been taken off. Councillors agreed that a note should go into the Parish Report so that residents are aware that this is happening and report any suspicious activity to the Police or Parish Council. It was also agreed that a camera should be fitted if possible. Clerk will find out prices and see if any grants are available.

11. HIGHWAYS REPORT: Cllr Farr said that there was nothing to report this month. Cllr Pitter has sent photographs of pot holes in Mincingfield Lane and Manor Road to HCC for action.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Hall foyer refurbishment quotes. Cllr Charles has been on holiday so no further quotes have been received. Hall ceiling tile – this will be put up tomorrow. Guttering outside of the Hall – the remainder of the guttering will be put up as soon as possible. The Disclaimer Notice for the cycle racks has been put up by Cllr Pitter. Cllr Smith said that the Tea Dancing were happy with the trial line markings on the Hall floor for the short mat tennis. Councillors agreed that as the short mat tennis is popular and the lines do not cause any problems then the markings can be put on the floor.

14. RECREATION GROUND: Clerk said that the cradle swing chains are to be replaced as the chains are too short. Clerk has been in touch with the supplier and they are going to change the chains over. The Lock-up has been tidied up and the old items have been removed. Cllr Charles will look at where the proposed air vents are required in the Pavilion and these will be installed.

15. PLANNING:

15/00945/FUL. Mr B Smith. Two storey extension and alterations/extension of existing garage to provide first floor accommodation over (PART RETROSPECTIVE). Well Cottage, Mincingfield Lane, Durley. Councillors agreed that a comment should be made that this development is now getting to be over-development of the original site.

15/00342/FUL. Mr C Page. Erection of 1 no. five bedroom detached dwelling. Land to the east of Maybank Cottage, Durley Hall Lane, Durley. WITHDRAWN.

15/00412/FUL. Mr D Hammal. Conversion of former dairy building to ancillary residential annexe. Channels Farm, Gregory Lane, Durley. REFUSED.

15/01177/TPO. Mr Saint. 1 no oak to re-pollard the limbs a further 500mm beyond the current pollard knuckles toward the stem of the tree, reshape and balance the crown, removed the partially failed primary limb, south east that overhangs the property towards the building, reduce the primary limb to relieve the lever arm pressure at the stem by appox. 2m, remove ivy from the stem and within the crown. Swiss Cottage, Sciviers Lane, Durley. Councillors had no comments to make on this application and would leave the decision to the Tree Officer at HCC.

14/01842/FUL. Mr Chandler. Demolition of existing store and erection of 1 no. two bedroom bungalow with detached single garage and 14 no. solar panels. Land adjacent to Rodlands, Durley Street, Durley. THIS APPLICATION HAS NOW GONE TO APPEAL.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.10 p.m.