DURLEY PARISH COUNCIL MEETING AGENDA

The Annual General Meeting of Durley Parish Council will be held on Tuesday 10th May, 2016 in the Ken Stainer Suite of Durley Memorial Hall, Durley at 7.30 p.m.

AGENDA

1. Election of Officers:

Chairman
Vice Chairman
Hall Management Committee Chairman
Hall Management Committee Vice Chairman
Highways Officer
Footpaths Officer
Recreation Ground Chairman
Transport Representative

2. Congratulate recently elected District Councillors.

3. Apologies for Absence:

4. Any Declarations of Interest under the Code of Conduct.

5. Agree Minutes of previous Meeting held on 12th April, 2016.

6. Matters arising:

(a) Report on Drainage Meeting with CC Humby and HCC Highways.
(b) Flooding at Beech Corner – SSE Grant for pipe under road.
(c) School lay-by – work to commence on 31.5.16 for 2 weeks.
(d) Final preparations for Queen’s 90th Birthday celebrations in Durley.
(e) Direction sign to the Thresher Room at Durley Memorial Hall. Cllr Burton.
(f) Any issues raised at the Annual Parish Assembly which need attention.
(g) Update on village website. Cllr Burton.

7. County Councillor’s Report: CC Humby.

8. District Councillors’ Reports:

9. Public Participation items by invitation of the Chairman.

10. Correspondence:

(a) Clerk’s Legal Update Training – Tuesday 14th June.
(b) Fly-tipping update in Greenwood Lane and further e-mails.
(c) Examination of the WDLP Part 2 – Draft Programme. Sent via e-mail.

Any correspondence received after this Agenda has been printed, and received before 10th May will be brought to this Meeting.

11. School Report:

12. Neighbourhood Watch Report: Next PACT Meeting 30.6.16 in Bishops Waltham at 7.00 p.m. to 8.30 p.m.

13. Highways Report: Cllr Farr to report. Report by Cllr Delmege on Speeding Traffic in Durley.

14. Financial Transactions: Councillors to agree invoices presented by the Clerk and sign cheques as agreed.

(a) Chairman and Clerk to agree and sign the Annual Governance Statement 2015-16 for the Annual Audit Return.
(b) Chairman and Clerk to agree and sign the Accounting Statements for 2015-16 for the Annual Audit Return.

15. Hall: Mircrophone for sound system. Taps have been replaced in kitchen and toilets.

16. Recreation Ground: Cllr Watts to report.

17. Planning:

16/00696/FUL. Mr A Mulley. Demolition of existing shed next to Church and erection of a new shed in the Churchyard on a site away from the Church. Holy Cross Church, Church Lane, Durley.

Response from WCC regarding Enforcement enquiry.

Report on Meeting with potential applicant for planning application in Durley. (26.4.16).

Any planning applications or decisions received after this Agenda is printed, but received before 10th May will be put to this Meeting for a decision so that Planning deadlines can be met.

Mrs A Collins
Clerk to Durley Parish Council
3rd May, 2016

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DURLEY PARISH COUNCIL MEETING REPORT

Durley Parish Council held its A.G.M. on Tuesday 10th May, 2016 at Durley Memorial Hall, Durley. 7 Parish Councillors, the Clerk – Mrs Anne Collins, District Councillor Mclean and 2 parishioners were present.

Apologies were received from County/District Councillor Humby, District Councillor Miller and Kirstie Baines.

The Chairman – Cllr Charles welcomed District Councillor Mclean to the Meeting and gave his congratulations to all three District Councillors who were recently elected.

As this is the A.G.M. of Durley Parish Council the following Councillors were elected:

Cllr Sam Charles – Chairman
Cllr Anita Watts – Vice Chairman
Cllr Marie Smith – Hall Management Committee Chairman
Cllr Kerry Pitter – Hall Management Committee Vice Chairman
Cllr Sue Farr – Highways Officer
Cllr Steve Delmege – Footpaths Officer
Cllr Anita Watts – Recreation Ground Chairman
Cllr Kerry Pitter – Transport Representative
Cllr Andy Burton will continue to improve and update the village website

A Meeting was held with HCC Highways and CC Humby to discuss the drainage at The Sawmills. Cllr Charles, Cllr Smith and the Clerk attended and informed Councillors of the way in which we can resolve the problem by using HCC drains once we have drained the area with land drains. Cllr Pitter offered to draw up a revised Specification. Councillors asked that the grass be cut on the Green as it is getting long, and it is needed for the 90th Birthday Celebrations on Sunday 15th May. Clerk will contact Dave Rappini to ask when it is going to be cut.

The work on the new School lay-by is still planned to take place over the half term week and will take 2 – 3 weeks. HCC are going to inform residents who live near to the School about the work.

The Queen’s Birthday celebrations are going well and the Clerk said that tickets are selling well – it is just hoped that the weather is also good.

Cllr Burton showed Councillors a sign which has been designed to direct vehicles down Parsonage Lane towards the Ladybirds Pre-school. Councillors were happy for the sign to be installed in the corner of the Hall car park.

Cllr Burton gave Councillors a pre-view of the new Durley village website which will be launched soon. This website will take material from the old website and put it in a newer format. It is hoped that all village organisations will contribute to their part of the website and we will have an up-to-date website for the future, which was an Action that was highlighted in the Durley Parish Plan. Cllr Burton was thanked for all his hard work. Once Councillors have seen the final updates there will be a launch date to go live.

Cllr Charles and the Clerk attended a Southern Parishes Meeting on 9th May and the new Chief Inspector was present along with Sgt Stuart Gilmore. Questions were asked about policing matters, and in particular the problem of fly-tipping.

DC Mclean gave a District Councillors’ Report, but as this was a new term of office he kept the issues fairly general. He talked about the Bishops Waltham Recycling Centre, the state of the roads, fly-tipping and visits by the Mayor for next year. As Durley is now included in with the Bishops Waltham Ward rather than Owslebury, Upham and Curdridge concern was expressed that we would still require the District Councillors to attend our Parish Council Meetings even though they are on the same night as Bishops Waltham. It is hoped that the District Councillors will be able to attend one Meeting first and then go to the other parish second. CC Humby has been doing this during his term of office as a County Councillor to both parishes.

Fly-tipping has again been occuring in Durley and the Clerk has reported all incidents as they happen. Councillors agreed that when cameras are available from WCC we would like to use them to catch offenders who fly-tip in Durley.

Clerk informed Councillors that Darren Lewis – our HCC Highways Officer is leaving soon and will be replaced with a temporary Officer.

Clerk said that there is a PACT Meeting with the Police on 30th June at Bishops Waltham from 7.00 p.m. to 8.30 p.m. Any parishioners are welcome to attend. Cllr Watts and Cllr Farr will attend to represent the Parish Council. Clerk reported that our PCSO Richard Nolan has now left the Police. We are not having our own PCSO at the moment, but cover will be provided by the other PCSO’s in the area.

Cllr Farr reported that a drainage pot hole has been reported to HCC. Cllr Delmege informed Councillors of a Speeding Traffic Report he had produced. He felt that the only way to reduce the traffic speed along the main road through Durley was to enforce the speed. At least 6 volunteers would be needed to set up a Community Speedwatch Group and if Durley would like one then we do need volunteers. If anyone is willing to be a volunteer then they will be trained. If you are interested in volunteering then please get in touch with the Clerk – Anne Collins via durleypc@homecall.co.uk. The Clerk has received details of some new stickers to go onto the wheely bins to highlight the speed along a stretch of road. Councillors felt that this did have a big impact on vehicles travelling through when they saw the bins out on a Friday and as this was some years ago it might be a good idea to get some new ones. Clerk said that if 4 stickers were required for each house (one on each side of both bins) that would be a cost of £4 per household. Previously householders purchased the stickers if they wished to have them. If the Parish Council pays for them this could cost quite a bit of money. However, they were effective. Councillors will agree at the next Meeting how the stickers would be funded. Have any residents got any views?

The Chairman and Clerk signed the Annual Governance Statement for 2015-16 for the Annual Audit Return and the Accounting Statements for 2015-16. These will now be sent off to the External Auditor.

Anne Collins
Clerk to Durley Parish Council
durleypc@homecall.co.uk

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APRIL, 2016 EXPENDITURE

103705 Key holder fees £72.00
103706 Hall booking fees £72.00
103707 NALC (LG Review) £17.00
103708 Hall cleaning £700.15
103709 HALC (Affiliation fees 2016-17) £263.00
103710 HALC (NALC Levy for 2016-17) £54.00
103711 HPFA (Subs for 2016-17) £40.00
103712 Yearly Hall car park rental £100.00
103713 HCC (Items for Queen’s 90th Event) £58.52
103714 Yearly water wayleave £10.00
103715 March payroll £842.62
103716 HMRC £41.82
103717 HCC £228.77
103718 Clerk’s March expenses £129.24
103719 Southern Electric (Electric for Hall) £209.98
103720 Caroline Vandome (Entertainer deposit) £50.00
103721 Southern Water (Water for Pavilion) £106.54
103722 BWPC (Parish Lengthsman – March) £197.34
103723 OCS Group UK (Bin at Hall) £16.20
103724 Southern Electric (Electric for Pavilion) £8.11
103725 Southern Electric (Street light) £97.52
103726 Neil’s Electrical Services (Boiler repairs) £48.00
103727 Tap for Hall kitchen sink £22.49
103728 HCC (Street light maintenance) £27.71
103729 Payment to Parish Lengthsman £20.00
103730 P. Reynolds (End of Year Internal Audit) £100.00

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MINUTES OF THE MONTHLY PARISH COUNCIL MEETING

THE MINUTES OF THE MONTHLY DURLEY PARISH COUNCIL MEETING HELD ON TUESDAY 12TH APRIL, 2016 IN DURLEY MEMORIAL HALL, DURLEY AT 6.30 p.m.

5 Parish Councillors, the Clerk – Mrs Anne Collins and 3 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Farr, Cllr Burton, County/District Councillor Humby and District Councillor Ruffell.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 8th MARCH, 2016 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. A Meeting has been arranged with CC Humby, Darren Lewis (HCC Highways) and Parish Councillors to discuss the best way forward to resolve the drainage problems on Thursday 5th May at 9.30 a.m. at The Sawmills.

(b) Flooding at Beech Corner. CC Humby will update at the Annual Meeting following this Meeting if there is any further progress.

(c) Village website update – Cllr Burton is still setting up the website. It is hoped that it will become live soon.

(d) School lay-by proposal progress. Clerk has received a Statement from Kirstie to say that the work will commence on 31st May for 2 weeks. This will coincide with half term week. A Note will go into the Parish Magazine and residents living near to the School will be notified. Peter Eade, HCC will be written to expressing our thanks for all his hard work with this project over many years.

(e) Update on Village Event to celebrate the Queen’s 90th Birthday. Clerk reported that a Grant has been successful and £350 will be awarded to the Parish Council to cover some of the costs involved in putting on this Celebration Event for the village. A Raffle will be held and donations of cakes and draw prizes would be welcome. The Event will take place on Sunday 15th May at The Sawmills Green and a Committee has been formed to plan the Event. A marquee has been booked, along with an entertainer for the younger children. Tickets will be available from the Parish Council, School, Church and all village organisations. It is hoped that it will be a great village event and enable all residents – young and old, to get together.

(f) Response from HCC Highways regarding digging ditches. Clerk read out a response from HCC Highways stating that residents should only dig their own ditches – not ones that are not in their ownership. It was agreed that a letter should be written to Mr Magee stating the reasons why the Parish Council would not be able to support his actions if he does dig ditches out in his area.

(g) Direction sign for Thresher Room. Cllr Burton was not at the Meeting so there was no further update.

(h) Southern Parishes Meeting 4.4.16. Report by Cllr Charles and Clerk. The Meeting discussed the Boundary changes, devolution, NALC and HALC, Planning issues with WCC, Policing and Recycling consultation. It was agreed that at the next Meeting a question will be asked about the PACT Meetings in the Bishops Waltham area and when they are going to resume again.

5. COUNTY COUNCILLOR’S REPORT: CC Humby. This will be given at the Annual Meeting.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. This will be given at the Annual Meeting.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The residents attending were here to voice their views on Planning Application 16/00475/FUL which will be discussed later in the Agenda.

8. CORRESPONDENCE:

(a) CPRE Newsletter available. This was noted.

(b) Bishops Waltham Design Statement 2016. This will be passed round to look at.

(c) HCC – News for Local Councils – forwarded via e-mail.

(d) Mayor’s Sunday Morning Service – 22nd May, 2016. Cllr Smith, Cllr Farr or Cllr Delmege might be able to attend.

(e) Letter from Colin Chamberlain re The Sawmills road adoption. Councillors agreed that they had no intention of using the areas of land at The Sawmills for anything other than public open space or amenities. Clerk will respond to Colin Chamberlain.

(f) Correspondence regarding fly-tipping in Durley – Greenwood Lane and Mincingfield Lane. Other lanes in Durley have also had fly-tipping over the past month. CC Humby will update residents at the Annual Parish Assembly on this issue.

9. SCHOOL REPORT: No School Report was available, but the Statement about the lay-by start date from Kirstie will be read out at the Annual Parish Assembly. At our next Parish Council Meeting Kirstie has asked if she can talk to Parish Councillors about the Government Proposals for all Primary Schools to become Academy status. She is concern that this will have a huge impact on smaller Primary Schools like Durley. Councillors were happy to discuss this at the next Meeting.

10. NEIGHBOURHOOD WATCH REPORT: The Police will give a Report at the Annual Parish Assembly.

11. HIGHWAYS REPORT: A full Report will be given at the Annual Meeting. Cllr Delmege has written a Report on managing speeding traffic in Durley but as time is limited at this Meeting the Report will be discussed at the next Meeting.

12. FINANCIAL TRANSACTIONS: Councillors to agree invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Hall foyer refurbishment – no further progress yet. The kitchen tap needs replacing and Cllr Charles offered to do this. The socket for the tea/coffee hot water has been replaced.

14. RECREATION GROUND: Guttering – Cllr Charles and Peter will do this now that the weather is better.

15. PLANNING:

16/00475/FUL. Mr Mann and Ms Hemsley. Two storey and single storey side extension and roof terrace (south east). Single storey side extension (north west). First floor rear extension (south west). Alterations to main roof to provide additional accommodation including side facing (south east) dormer windows and raising of ridge height. Purbeck Cottage, Manor Road, Durley. Residents attending the Meeting gave their views on this application. Councillors agreed that an objection would be sent as the proposal was considered to be over-development of the original site and there was no justification to have such a large dwelling in the countryside and certainly no justification to go up a third storey. No other properties in Manor Road are on 3 levels and this would set a precedent for future development. In fact some properties in Manor Road have been refused to have their accommodation higher to accommodate a third level, only roof lights have been allowed with a lower pitch roof. It was also agreed that this development would be out of character in a rural setting with a glass dome and it would be a blot on the landscape and would be seen from many properties in the local area. It would overlook neighbouring properties and spoil their enjoyment and privacy. This development would have a detrimental effect on the street scene in Manor Road and from across the fields.

16/00459/LIS. Mr & Mrs Atkins. Minor modifications to existing permissions. Durley Mill, Netherhill, Botley. Councillors had no objections to this application.

16/00569/LIS. Mr & Mrs Hall. Replacement of existing doors and windows with new timber painted windows and doors (Affects the setting of a Listed Building. Listed Building Grade II). Elm Tree Farm, Durley Street, Durley. Councillors had no objections to this application.

Clerk has received an enquiry asking if the applicant could meet with Councillors to inform us about a potential development proposal on a greenfield site in Durley Street. Councillors agreed that it would be beneficial to have a separate Meeting to listen to their proposal. It was agreed that Tuesday 26th April would be the best date at 7.00 p.m. this would give us half an hour before our next Parish Plan Meeting. Clerk will inform the enquirer.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 7.35 p.m.

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DURLEY PARISH COUNCIL MEETING AGENDA

The Annual Parish Assembly of Durley Parish Council will be held on Tuesday 12th April, 2016 in Durley Memorial Hall, Durley at 8.00 p.m.

AGENDA

1. Apologies for Absence. Cllr Farr.
2. Introduction of Members present at the Meeting.
3. Minutes of the previous Annual Parish Assembly.
4. Matters arising.
5. Chairman’s Report – Councillor Mr Sam Charles.
6. Financial Report – Clerk, Mrs Anne Collins.
7. Highways Report – Written by Councillor Mrs Sue Farr.
8. Hall Report – Chairman of Hall Committee, Cllr Marie Smith.
9. County Councillor’s Report – County Councillor Humby.
10. District Councillors’ Report – District Councillors Humby and Ruffell.
11. Police Representative’s Report.
12. Progress of the Village website – Cllr Burton.
13. Questions to Council Members.
14. Declare the Meeting closed.
15. Refreshments.

Anne Collins (Mrs)
Clerk to Durley Parish Council
5th April, 2016

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DURLEY PARISH COUNCIL MEETING AGENDA

The Monthly Meeting of Durley Parish Council will be held on Tuesday 12th April, 2016 in Durley Memorial Hall, Durley at 6.30 p.m

AGENDA

1. Apologies for Absence: Cllr Farr.

2. Any Declarations of Interest under the Code of Conduct.

3. Agree Minutes of previous Meeting held on 8th March, 2016.

4. Matters arising:

(a) Drainage at The Sawmills.
(b) Flooding at Beech Corner. CC Humby to report on any progress.
(c) Village website update – Cllr Burton to report.
(d) School lay-by proposal progress.
(e) Update on Village Event to celebrate the Queen’s 90th Birthday.
(f) Response from HCC Highways regarding digging ditches.
(g) Direction sign for Thresher Room.
(h) Southern Parishes Meeting 4.4.16. Report by Cllr Charles and Clerk.

5. County Councillor’s Report: CC Humby. This will be given at the Annual Meeting.

6. District Councillors’ Reports: DC Humby and DC Ruffell. This will be given at the Annual Meeting.

7. Public Participation items by invitation of the Chairman.

8. Correspondence:

(a) CPRE Newsletter available.
(b) Bishops Waltham Design Statement 2016.
(c) HCC – News for Local Councils – forwarded via e-mail.

Any correspondence received after this Agenda has been printed, and received before 12th April will be brought to this Meeting.

9. School Report:

10. Neighbourhood Watch Report:

11. Highways Report: A full Report will be given at the Annual Meeting.

12. Financial Transactions: Councillors to agree invoices presented by the Clerk and sign cheques as agreed.

13. Hall: Hall foyer refurbishment.

14. Recreation Ground: Guttering.

15. Planning:

16/00475/FUL. Mr Mann and Ms Hemsley. Two storey and single storey side extension and roof terrace (south east). Single storey side extension (north west). First floor rear extension (south west). Alterations to main roof to provide additional accommodation including side facing (south east) dormer windows and raising of ridge height. Purbeck Cottage, Manor Road, Durley.

16/00459/LIS. Mr & Mrs Atkins. Minor modifications to existing permissions. Durley Mill, Netherhill, Botley.

16/00569/LIS. Mr & Mrs Hall. Replacement of existing doors and windows with new timber painted windows and doors (Affects the setting of a Listed Building. Listed Building Grade II). Elm Tree Farm, Durley Street, Durley.

Any Planning Applications received before 12th April will be put to this Meeting for a decision so that Planning deadlines can be met.

Mrs A Collins
Clerk to Durley Parish Council
5th April, 2016

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DURLEY PARISH COUNCIL MEETING REPORT

Durley Parish Council held its Monthly Parish Council Meeting on Tuesday 12th April, 2016 at Durley Memorial Hall, Durley. 5 Parish Councillors, the Clerk – Mrs Anne Collins and 3 parishioners were present.

Apologies were received from Cllr Farr, Cllr Burton, County/District Councillor Humby and District Councillor Ruffell.

The drainage in the Sawmills is still ongoing and a Meeting has been arranged with HCC Highways, Cllr Humby and Durley Parish Council to discuss the best solution to the problem. Flooding at Beech Corner is still a huge problem when it rains and it is hoped that further digging of the ditch will help ease the situation. Councillors will keep this area monitored but still feel that a pipe under the road would resolve the issue for the future.

The new School lay-by is being installed over the half term week, commencing 31st May. It will take about 2 weeks to install and it is hoped that this will ease the parking problems near to the School as well as helping with traffic congestion during drop-off and pick-up times at the School. CC Humby and Peter Eade at HCC were thanked for all their efforts in getting this project underway. Work has been going on for many years to try and find a solution to the traffic problems caused at School times.

The Queen’s 90th Birthday celebrations in Durley are well underway, with all organisations joining with the Parish Council to sell tickets and help with the Event. The “Birthday Party” will be at The Sawmills from 2.00 p.m. to 4.00 p.m. on Sunday 15th May. There will be an Entertainer for the children as well as games. A Grant was successful from WCC towards the cost of the Event, which will cover part of the cost involved. A Birthday tea will be provided for the children and tea/cakes for the adults. Any donations of cakes or draw prizes would be most welcome. Please contact Anne Collins – 01489 860236 if you would be willing to make a cake or donate a draw prize to this community Event.

The Clerk has received a response from HCC Highways regarding the offer from a resident to dig out ditches in his area of Durley. The response states that residents should only dig out their own ditches, as many legal issues would be involved if anyone was to dig out a ditch not in their ownership. Clerk was asked to write to the resident who made this kind offer and thank him, but due to legal legislation the Parish Council were not able to support his offer.

Cllr Charles and the Clerk attended a Southern Parishes Meeting on 4th April where the main issues discussed were the Ward Boundary changes, Devolution, NALC and HALC, Planning issues, Policing and the Recycling Consultation.

The 3 members of the public present were at the Meeting to object to a Planning Application and Councillors listened to their objection.

There being no further business the Chairman declared the Meeting closed and then followed on to the Annual Parish Assembly at 8.00 p.m.

Anne Collins
Clerk to Durley Parish Council
durleypc@homecall.co.uk

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DURLEY PARISH COUNCIL MEETING REPORT – ANNUAL PARISH ASSEMBLY

Durley Parish Council held its Annual Parish Assembly on Tuesday 12th April, 2016 at Durley Memorial Hall, Durley. 5 Parish Councillors, County/District Councillor Humby, the Clerk – Mrs Anne Collins, PCSO Nolan, Sgt. Gilmore and 4 parishioners were present.

Apologies were received from Cllr Farr, Cllr Burton and District Councillor Ruffell.

Cllr Charles (Chairman) commenced the Meeting by introducing members of the Parish Council and other Officers to the residents attending.

Cllr Charles then gave a Chairman’s Report summarising the work the Parish Council has been working on during the year to achieve a positive outcome for all the residents who live and work in Durley. Cllr Charles said that main issues included the Durley Emergency Plan, which has been revised, and many residents have offered their help in the event of an emergency situation in Durley. Councillors are very grateful for their help and wish to thank all those who have put their name forward – although we hope the Plan will never be used. The Durley Parish Plan Team have been working hard to produce a Plan for Durley and are gradually working their way through the Plan. A new website for the village is being set up by Andy Burton and it is hoped that this will become live soon. Again, Cllr Charles thanked all those residents who have been involved in the Parish Plan over the last two years. Parking issues, Fly-tipping, Planning issues as well as attending many Meetings have been taking place over this year. A successful “Clean for the Queen” Litter Pick was held in Durley recently with many parishioners taking part – again, a big thank you. We are all looking forward to the Queen’s 90th Birthday Celebrations here in Durley on 15th May at The Sawmills and it is hoped that most residents will come along. At the end of his Report Cllr Charles thanked his fellow Officers, the Clerk, and CC/DC Humby. He gave a special thank you for DC Ruffell who will not be re-standing at the Election for Durley as he will be in a different Ward, due to the recent Boundary changes. DC Ruffell was thanked for all his hard work in Durley over the last few years as our District Councillor.

The Clerk gave a Financial Report for the End 2015-16. The Income and Expenditure are about the same as the previous Financial Year with £400 more to carry forward.

The Clerk read out a Highways Report stating that many pot holes have been repaired this year, and some issues including flooding, parking on parts of roads which obscure the sight-lines for drivers, and general maintenance of our highways were all problems that have ben highlighted throughout the year.

Cllr Smith gave a Hall Report and started by thanking all the Hall hirers for the support over the year. The new guttering which has been put up enhances the outside appearance of the building and the new table tennis table and line markings have made it possible to hold a Short Mat Tennis and Table Tennis session in the Hall on Monday afternoons. This Group is enjoyed by many of our more senior residents. Cllr Smith then thanked the Caretaker – John, Cllr Charles, Cllr Pitter and Peter for all their support in the Hall and Anne Collins to taking the bookings. During the next year it is hoped that the Hall foyer refurbishment will be completed.

County/District Councillor Humby gave his Report and said that he has been working hard for the residents of Durley over the last year. Fly-tipping in Durley and especially in Greenwood Lane has been a long-standing problem for residents. CC Humby has now been in contact with the Leader of WCC to try and resolve the Greenwood Lane fly-tipping. CC Humby also spoke about the Waste Recycling Consultation which needs to be completed by residents. CC Humby informed residents about Devolution. He ended his Report by thanking all the Parish Councillors and the Clerk for all their hard work in Durley, and also for the support given to him over the year. DC Humby will be standing for re-election in the Bishops Waltham Ward – which is now combined with Durley due to the new Ward Boundary changes.

Sgt Gilmore and PCSO Nolan were present at the Meeting and said that Durley is a very low crime area. They felt that it was important to be seen in the village and have attended Durley Lunch Club and Durley School. Councillors asked about the lack of PACT Meetings and Sgt Gilmore said that they are being re-launched, but covering a larger area. Fly-tipping was also discussed as residents attending the Meeting were very concerned and frustrated about this. The Police can offer support and will try to help. Councillors thanked Sgt Gilmore and PCSO Nolan for the work that they do in Durley.

The main question from members of the public was concerning fly-tipping and this was answered by CC Humby and the Police.

At the end of the Meeting the Clerk read out a Statement from Kirstie Baines – Headteacher at Durley Primary School informing members of the Council and residents of the timescales for the work on the new lay-by outside of the School.

There being no further business the Chairman thanked everyone for attending the Meeting and declared the Meeting closed.

Anne Collins
Clerk to Durley Parish Council
durleypc@homecall.co.uk

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MARCH, 2016 EXPENDITURE

103691 Printer £273.99
103692 P Reynolds (Internal Audit) £500.00
103693 CPRE (Subs) £36.00
103694 Biffa Waste (Waste bin) £407.16
103695 HCC (webspace for 2015/16) £78.00
103696 February payroll £842.62
103697 HCC £228.77
103698 HMRC £41.82
103699 Lincat (Repairs to hot water machine) £90.00
103700 Sawmills maintenance £459.50
103701 BWPC (Parish Lengthsman) £150.84
103702 Clerk’s February expenses £23.25
103703 Hall cleaning £50.25
103704 WCC (Uncontested Election fees – May) £75.10

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MINUTES OF THE MONTHLY PARISH COUNCIL MEETING

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th MARCH, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

7 Parish Councillors, County/District Councillor Humby, District Councillor Ruffell, the Clerk – Mrs Anne Collins and 4 parishioners were present. DC McClean also visited the Meeting to introduce himself.

1. APOLOGIES FOR ABSENCE: Apologies were received from Kirstie Baines
(Headteacher).

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 9th FEBRUARY, 2016
WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. Clerk has written to a Contractor approved by WCC and they have not responded despite promising that they would. A Notice has already been put up stating that the Play Area does get very wet. Councillors agreed that the present drains in Gregory Lane should be looked at as a parishioner present said that he had confirmation that they were blocked. It was also agreed that the ditch should be reinstated alongside this part of Gregory Lane. It was felt that perhaps the problem is that the water is unable to get away and this is why the Green and Play Area are so wet. If this solution does not work then drainage will be considered again. Mr Rappini will be asked to keep the grass cut for the moment on a cut by cut basis. Clerk will contact Darren to ask about the reinstatement of the ditch and to ask that the drains be repaired and unblocked.

(b) Updating of Emergency Plan for Durley. Clerk has received many volunteers to help in an emergency. A List has been compiled and Clerk has updated the whole Durley Parish Plan. Councillors approved the updated Plan and a copy will be sent to HCC for their information.

(c) Flooding at Beech Corner. CC Humby/Clerk to report. Clerk read out a letter from a resident at Beech Corner informing Councillors how bad the flooding is and the parking problems in this area. Beech Corner Garage takes up all the lay-by outside of properties and even weekends it is full up with cars to be repaired or given an MOT. CC Humby and DC Ruffell will speak to Corrine again to see why the double lines are not being progressed. CC Humby updated Councillors on the progress with trying to resolve the flooding. It is hoped that the pipe under the road will be installed soon. A large hole has appeared next to a drain on the corner of Stapleford Lane. This will also be reported to HCC.

(d) Village website update – Cllr Burton reported that he has almost completed the updated website. He will then let Councillors view the new site and invite any comments. A recent photograph of Councillors is required for the website.

(e) School lay-by proposal progress. Kirstie has informed the Clerk that the Diocese have approved the use of the parcel of land required for the lay-by. However, there is no more news yet on the timescales for the work to be carried out.

(f) Response from enquiry regarding phone mast. Clerk has enquired from the PCC and they have had an enquiry, but nothing more.

(g) “Clean for the Queen” Litter Picking Campaign in Durley. This was undertaken on 4th, 5th and 6th March. Clerk picked up litter pickers, sacks and high viz jackets from HCC. These will need to be returned. Some residents have asked if they can keep the equipment and pick up litter on a regular basis. Parish Councillors were happy with this and if it meant purchasing the equipment then it should be purchased for residents to use. Clerk will ask WCC and purchase items if required.

(h) Update on Village Event to celebrate the Queen’s 90th Birthday. A Meeting has been held to agree a date of 15th May, 2016 from 2.00 – 4.00 p.m. at The Sawmills. Clerk has asked Persimmon Homes if we can close the dead-end road to hold the Event, but has not received a response yet. A further Meeting is arranged for Wednesday 16th March when village organisations are invited to attend. It is hoped that all residents and organisations will get involved. Clerk confirmed that a Grant Application has been submitted to try and receive a Grant towards some of the cost.

(i) Report on HCC Devolution Workshop – Cllr Charles and Clerk attended this Workshop in Winchester. It is not yet known what impact this will have on parishes, as HCC are still processing the information. Some services will come down to the Parish Councils to manage. CC Humby updated Councillors on discussions with HCC and WCC.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he was meeting with Lou Hubble regarding Police matters. He had met with Sam Clark regarding the Area wide traffic survey which will hopefully be carried out once funding has been agreed. CC Humby also introduced DC McClean to the Council who will be standing for Election in May as one of our District Councillors.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Ruffell informed Councillors about the Budget Setting Meeting held on 25th February. He reported that the Council Tax will rise this year by £4.34 per year per household. This is the first Council Tax rise in 6 years. He also said that from 1st April all dogs will have to be chipped. WCC are offering a free chipping service at Mole Countrystores in Winnall. Clerk will advertise this in the Parish Magazine.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Four parishioners were present. Two parishioners were concerned with the continual fly-tipping in Durley and the fly-tipping that is still in Greenwood Lane. Despite numerous correspondence with WCC and Cllr Read there has been no response. George Hollingbery MP is looking at the matter. DC Humby and DC Ruffell will pursue this issue with Cllr Read. One resident was asking if he could help the parish maintain the ditches with his digger as many are not properly maintained. Councillors said that the landowners permission should be sought before any work is carried out. The Clerk will also ask HCC Highways for their views as work would be near to the highway and ownership was not clear. The parishioner will give the Clerk a copy of correspondence between himself and HCC Highways. CC Humby also offered to speak to Stuart Jarvis and see what his view was. Two parishioners were also concerned about a property which has been extended and it was felt that the intention was to make 2 separate properties at a later date. DC Ruffell will follow this up with the Planning Officer concerned.

8. CORRESPONDENCE:

(a) E-mails and responses regarding fly-tipping in Durley. There have been many incidents this month of fly tipping in Durley. Roads have been covered in fly tipping and impassable. CC Humby said that there is an initiative to set cameras up in hot-spots to try and catch the culprits. Cllr Charles said that WCC should have a list of the reports from Durley so should be able to see where the hot-spots are.

(b) HCC Walking Strategy Consultation. Councillors had no comments to make.

(c) An e-mail was read out from Mr Webb regarding his suggestions for the village. Councillors agreed that all of these matters have been considered and a response will be made to Mr Webb stating why some of his suggestions could not be taken forward and some issues are on-going and are having action taken on them within the Durley Parish Plan or are in progress.

(d) Cllr Charles congratulated the Clerk – Mrs Anne Collins on her Mayor of Winchester Award for her work for Durley Parish Council which is over and above what is expected. Anne attended the Presentation in Winchester last week.

9. SCHOOL REPORT: No School Report was available. Cllr Delmege reported that his Meeting with the School has been re-scheduled to next week.

10. NEIGHBOURHOOD WATCH REPORT: No Neighbourhood Watch Report was available.

11. HIGHWAYS REPORT: Cllr Farr reported that a 30 mph speed limit sign which was reported has a pole but no sign. Darren has been informed. Cllr Farr also said that there was a lack of Police presence within the village. Cllr Pitter commented that there was a Police speed van outside of the School recently.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. Clerk reported that the Internal Audit for the ¾ year Audit was satisfactory.

13. HALL: Hall foyer refurbishment. There is no further progress on this at the moment. Wall lights in Hall – these have been attended to by the Caretaker. Cllr Farr asked if a sign could be put up at the Hall directing drivers to the Thresher Room. Councillors agreed that a sign could be put up in the corner of the car park. Cllr Burton will look at signs and report back to Councillors. Cllr Smith will purchase a new microphone for the sound system at the Hall.

14. RECREATION GROUND: Guttering will be done when possible. Peter has cleared some of the overhanging branches near the Pavilion roof so that the guttering can be erected easier. Cllr Smith reported that a parishioner has reported a bench and a bee hive on land at the back of the houses on the buffer strip owned by Durley Parish Council. This will be investigated and if true then the house owner will be asked to remove the items and reinstate the fence. There are some over-hanging branches in the buffer strip next to the social houses. Peter will be asked to trim these back.

15. PLANNING:

16/00168/APN. Mr Ozmen Safa. Proposed storage barn. Land between Durley
Street and Durley Hall Lane, Durley. OBJECTION RAISED.

It was reported that there are a large amount of vehicles being parked at Channels Farm, Gregory Lane. As there is no permission for this sort of activity the report will go to the Enforcement Officer for investigation.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.45 p.m.

/by