THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th SEPTEMBER, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, County/District Councillor Humby, Mrs Anne Collins (Clerk), Kirstie Baines (Headteacher) and 7 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Charles and Cllr Delmege.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE MEETING HELD ON 9th AUGUST, 2016 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills update. The Clerk has been in contact with Playdale (the original installers of the play equipment) and they were unable to supply a drainage engineer who would be able to help. She is now trying other play area specialists. Cllr Smith said that the Village Green is now a lot drier and children are playing on it.

(b) Flooding at Beech Corner and outside of School – Update from CC Humby. CC Humby reported that the ditch has been dug in Stapleford Lane and the ditch reinstated where an illegal lay-by has been used. The pipe under the road will be installed shortly The Clerk said that she has been trying to arrange a Meeting about a Grant which might help towards some of the cost for elderly residents who have spent £15,000 on flood defences to protect their property. CC Humby said that there has been a Meeting with the School to discuss measures which could be taken to prevent flooding in future at the School. Maps show where the flooding occurs and it has been suggested that a holding area be created for water in the memorial garden opposite the School. Drains have been cleared, air bricks have been changed and barriers have been made for doors at the School. Once the Maps have been studied by HCC for various flood prevention methods CC Humby will get back to us with their conclusions. HCC do not wish to put something in place that does not work. Beech Corner and the School are the worse affected areas in Durley, but Parsonage Lane is also another concern as the road floods outside of 1 Hazeldene on a regular basis. This will also be looked at to see if anything can be done.

(c) Fly-tipping in the buffer area at The Sawmills. Clerk sent out a letter to the resident who dumped the rubbish and gave them 7 days to pick it up or the Parish Council will pick it up and send them the bill. The rubbish has been cleared so no further action will be taken by Durley Parish Council.

(d) HCC Parish Lengthsman Scheme. Clerk reported that everything is in place and our Groundsman at The Sawmills is willing to be our Parish Lengthsman. The Clerk has now received the Grant of £2,200 as a Lead Parish for this Scheme. £1,000 will be sent to Upham Parish Council for their Lengthsman to be paid and £200 will be paid to the Clerk for administration costs and then £1,000 will be left for Durley Parish Council to use on our Lengthsman. Clerk has printed Maps of all the footpaths in Durley and Upham and will distribute them to the Lengthsmen, along with a Work Schedule.

(e) Brick wall outside of Priory View has been repaired by WCC.

(f) Fly-tipping in Durley. Clerk has received several reports of fly-tipping in Durley over the past month. 2 on this weekend alone – one in Greenwood Lane completely blocking the road and another in the lay-by in Netherhill. A resident witnessed a vehicle with rubbish on the back and then coming back empty in Greenwood Lane and this has been reported to WCC. However, as she did not actually see them fly-tipping it is likely that nothing will be done. As we do not appear to be able to put up cctv cameras the Clerk suggested just putting up signs stating that we have cctv in operation to try and deter fly-tippers. Councillors agreed that signs should be purchased as it is little cost and will hopefully make potential fly-tippers think twice. CC Humby updated residents and Councillors on the current situation with fly-tipping in the area and what can be done. A resident asked about the replanting of trees in Church Copse. CC Humby will ask the Forestry Commission for an update. Clerk will put into the Parish Magazine how to report fly tipping via the WCC website.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported on the Consultation which
was held recently on the Waste Disposal Sites in Hampshire. All 24 sites will stay open at the moment, although their hours of opening will be reduced. Most sites will be able to accept commercial waste although it will cost a small amount. CC Humby has held a Meeting with all relevant Authorities to try and produce a Fly Tipping Strategy which will mean that all Authorities will work together to try and resolve this huge problem in Hampshire. CC Humby has attended a Meeting with George Hollingbery MP to discuss with a Minister to get a change in the law to allow the charging of taking waste to the tip. This would then generate funds to keep and improve services.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. DC Humby said that he has now taken on a new role of Income Generation.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.

Most residents attending were there to discuss the fly-tipping in Durley and flooding which are discussed in other sections of the Minutes.

One resident who lived near the Durley Recreation Ground asked if the hedge behind the Pavilion could be cut back. Peter – our Parish Lengthsman will be asked to do this.

Two residents were concerned about the speed of traffic going down Parsonage Lane. As residents find it difficult to come out of their driveways it was suggested that the Clerk write to the owners of hedges along the right-hand side of Parsonage Lane (as you come from The Sawmills) to ask if they would cut their hedges down so that sightlines are better. Two large mirrors have been placed opposite 1 Hazeldene which deflect lights and the sun which is distracting. This is a Highways issue and Councillors were not sure about the legal side of putting these mirrors up on Highways land. Clerk will investigate.

8. CORRESPONDENCE:

(a) External Audit Report completed and approved.

(b) Insurance for 2016/17 renewal. Clerk read out the quote for the renewal and said that there would be a 5% reduction in fees if we signed up for a further LTC until 2019. Councillors agreed that it would be beneficial to have a further Contract and get the 5% reduction.

(c) Letter from resident regarding slow broadband speeds in Durley. Councillors agreed that broadband speeds in Durley appear to have got slower rather than faster recently. Clerk suggested putting a note in the Parish Council Report asking if residents would e-mail the Parish Council with their broadband speeds so that we could compare various parts of the village and what speeds they achieve, perhaps we could also ask who their provider is as this also might make a difference. Councillors agreed that this would be a useful exercise. Clerk will also ask Glen Peacey if there is any further update on when Durley would be getting a better service. Sometimes there is no internet at all!

(d) Electoral Review of Hampshire: Final Recommendations. It was noted that Durley will still be in the Bishops Waltham Ward.

9. SCHOOL REPORT: Kirstie Baines (Headteacher) reported that the School was flooded again in June and all the carpets, flooring and half the furniture had to be replaced. As reported some flood prevention measures have been taken.

10. NEIGHBOURHOOD WATCH REPORT: Neighbourhood Watch Co-ordinator. Linda Summers has now sold her property and hopes to move shortly. She has asked Sheena Judd and Joyce Simmons if they would like to take the Lead for the Neighbourhood Watch Co-ordinators, neither is interested. However, Linda did say that there is not much activity as most residents now look on the internet for information. Cllr Watts will ask at the next PACT Meeting where we go from here.

11. HIGHWAYS REPORT: Cllr Farr said that many of the pot holes which have been reported have been filled. Lorries are still travelling through Durley with sand/gravel. Cllr Pitter said that some are going to Torbay Farm and should not be travelling through Durley but using the main roads. Clerk will write to the developers and ask them to use the approved routes.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Toilets have been replaced in the Hall. Re-painting of the foyer, toilets and kitchen will take place shortly. Clerk has received a quote of £650 plus £200 for materials to re-paint the foyer, toilets and kitchen areas. Councillors agreed that this was an acceptable quote and agreed that the Clerk should ask for the work to be carried out. Cllr Smith asked if a video of the Hall could be taken to show what the Hall has to offer. This was agreed.

14. RECREATION GROUND: Cllr Watts reported that the only concern was that the grass cutting is either cut very low or high. Clerk will contact OCS and ask that they cut the grass evenly.

15. PLANNING:

16/01444/FUL. Mr & Mrs Barney. Detached garage block. The Bungalow, Gregory Lane, Durley. GRANTED.

16/01805/FUL. Mr and Mrs Richmond. Proposed demolition of existing garage and erection of new garage and annexe. 2 Majuba Cottages, Manor Road, Durley. Councillors had no objection to this application, but wished to make a comment that the annexe should not be sold as a separate dwelling in the future.

16/01782/FUL. Mr C Page. Change of use from existing stable block to dwelling. Land to the east of Maybank Cottage, Durley Hall Lane, Durley. Councillors agreed that an objection should be made as there is no Planning sign up outside of the property, if approved this application would set a precedent for future development in Durley and there is no justification for an additional dwelling on this size of plot.

Clerk will chase up Enforcement cases which were reported in Durley Hall Lane and Durley Street.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.15 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th AUGUST, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, County/District Councillor Humby, District Councillor Miller, Mrs Anne Collins (Clerk) and 4 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Burton, Cllr Pitter and District Councillor Mclean.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE MEETING HELD ON 12th JULY, 2016 WERE READ,
CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills update. Clerk has written to John Reilly Civil Engineering as suggested, but although they showed an interest they have not sent a quote. It was agreed that the Clerk should try some of the play area installation Companies and see if they would give a quote for the drainage work.

(b) Flooding at Beech Corner and other areas in Durley – Update from CC Humby. The pipe under Durley Brook Road has now got the funding required and an order has been put in to carry out the work. The ditch alongside Stapleford Lane will be reinstated. The ditch work will be carried out during August and letters will go out to those residents who own ditches to request them to maintain the ditches once HCC has cleared and reinstated them. Clerk is making enquiries about a Grant from sse for residents who wish to flood proof their properties in the Beech Corner area.

(c) Distribution of wheely bin signs. Clerk has received more signs and Councillors agreed to distribute these to residents who would like them.

(d) Fly-tipping in the buffer area at The Sawmills. The fly-tipping has not been removed by the resident who dumped it, despite writing to all residents in The Sawmills. Councillors agreed that this should be followed up with a letter to the resident who carried out the fly-tipping. Clerk has received advice from Colin Chamberlain, our Solicitor and he advised that after receiving written statements from the residents who know who was responsible for the fly-tipping a further letter will be sent to the offender requesting that the rubbish be removed within 7 days or we will clear it up and pass the cost onto them. Councillors agreed this action.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he was investigating why the Church Copse Enforcement Notice has been closed on the Enforcement List especially as he nor the Parish Council was informed that the case was closed. A parishioner present also commented that the Forestry Commission Licence expired on 20th June and over 1,000 should have been replanted in the Copse. CC Humby updated Councillors on the flooding issues at Beech Corner and outside of Durley School, along with the measures that are being taken by HCC Highways to protect properties and drain the flood water away. The Contract for the pot hole repairs is being decided and a new machine will enable the work to be carried out more efficiently in the future. The Area Wide Traffic Survey is due to start in September in Durley.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. As this was the first Meeting attended by DC Miller he introduced himself to Councillors and informed the Council of his positions at WCC and the main responsibilities he has. Cllr Charles welcomed DC Miller to the Meeting and said that we were looking forward to working with him over the coming months.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.

Alan Spencer attended the Meeting to ask Councillors if they would give their support to a housing scheme and a school car park at the back of Cupressus, Durley Brook Road. Councillors listened to Mr Spencer’s ideas but were unable to make any comments as this would need to go out for public consultation and also plans would need to be produced by a Planning Agent. In the Local Plan Durley has no housing allocation and therefore any new development would need full public support before being approved. The only other way is for an Exception site as affordable housing. Mr Spencer will need to decide if he wishes to employ an Agent to take this further.

2 residents were present to hear the latest on the fly-tipping and tree re-planting at Church Copse in Greenwood Lane. Any correspondence will be forwarded onto CC Humby so that he is kept informed of issues raised by the residents to various local Authorities.

One resident was present to ask when the hedges were to be cut in The Sawmills. The Clerk explained that we have a new Contractor who took over responsibility late as the previous Contractor did not give any notice. The hedges have also grown very quick this summer. The Contractor has returned from his holiday so the hedges will be cut shortly. The resident also commented that the fire hydrant is covered up at present.

8. CORRESPONDENCE:

(a) Agreement to be signed for the road at The Sawmills. Clerk has received the
Agreement for the Transfer and Deed of Grant from our Solicitor and Cllr Charles and Cllr Watts, along with the Clerk signed the Agreement in the appropriate places. Clerk will return the signed Agreement to our Solicitor.

(b) HCC Parish Lengthsman Scheme. Clerk reported that Upham Parish Council would also like to join the Scheme so it was agreed that Durley would be the Lead Council and a separate Bank Account would be set up so that HCC can transfer the money allocated. Cheques will then be written to the Lengthsman from this Account. Clerk will deal with the setting up. The appointment of the Durley Lengthsman would need to be agreed. Councillors agreed that our Groundsman at The Sawmills should be asked first. Clerk will then set out a schedule for the Lengthsman starting with the footpaths which need attention in the village.

(c) E-mail regarding Botley By-pass. Clerk read out an e-mail from a resident in Wintershill asking if Durley PC would be supporting the Botley By-pass. Clerk confirmed in her response that we are supporting it.

(d) BW proposal for new footpath link. Clerk said that at the recent Botley to BW
Bridleway Project Meeting it was brought up that there is a missing link on the footpath from BW to Curdridge through Cowplain Turf Farm and the Project wanted to know if Durley would support this link and perhaps write to the owners of Cowplain Turf asking if they would consider making a footpath through their Farm. Previous enquiries have failed when the owners were asked. Councillors agreed that after viewing the Map the link was over two Farms and was a large piece of potential footpath and they felt that the road link was adequate. As there have been no complaints from Durley residents or requests for a footpath in this area Councillors agreed that this was unnecessary. Clerk will go back to the Project Meeting with these views.

(e) Letter of thanks from Holy Cross Church for donation. This was noted.

(f) Response from Police regarding request to monitor parking at School. Clerk
read out the response and the Police will monitor the parking when the new School term commences in the Autumn.

(g) Public Consultation on structure of local government in Hampshire. Councillors discussed this in great detail and agreed that after reading through the Options they agreed that Option D would be the better solution for Hampshire. This would mean a County Unitary Authority incorporating HCC and the existing District Councils and Southampton, Portsmouth and IoW remaining as they are at present. Councillors and residents are able to put their own personal views if they wish to the Consultation via the HCC website.

(h) Brick wall repairs outside of Priory View. The wall has been knocked down and reported to WCC. Repairs will be carried out shortly.

(i) Report of mobile homes in wooded area. It has been reported that there are 2
mobile homes in a wooded part of Bells Copse in the wooded area at the end of the footpath which goes through Quob Stables. Clerk will report these for investigation as no planning permission has been approved as far as we are aware.

9. SCHOOL REPORT: Representative for next 6 months. No Report was available as the School is on summer holidays. Councillors thanked Cllr Delmege for attending the School Meetings for the last 6 months and it was agreed that Cllr Farr would attend for the next 6 months starting in September. There are no dates available yet.

10. NEIGHBOURHOOD WATCH REPORT: There was no Report available. Cllr Watts asked who will take over the Neighbourhood Watch Co-ordinator when Linda Summers moves away from the village. Councillors agreed that this needs to be looked at as some of the Co-ordinators for various parts of the village no longer appear to be co-ordinating. When Linda moves perhaps it would be a good time to hold a Meeting and see if there are any other volunteers.

11. HIGHWAYS REPORT: Cllr Farr had nothing to report. Cllr Charles said that he has spoken to the Transport Manager at the new development in Boorley Green and he said that the large lorries should not be travelling through Durley from the development. If anyone can get registration numbers of lorries coming through the village then Cllr Charles will forward the details onto the Transport Manager so that the drivers can be warned not to come through Durley. Cllr Delmege has been finding out more about the various speed signs and he will obtain some prices for the next Meeting.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.

13. HALL: Hall Management Meeting Report. Cllr Smith said that the Hall Meeting held on Monday 8th August discussed the Hall foyer refurbishment, the deep clean of the toilet areas and the stage and under-stage clearing out. The gravel in the Hall car park will be moved from the edges back to the middle of the car park and some of the Hall charges will be increased by a small amount to cover additional heating costs from 1st January, 2017.

14. RECREATION GROUND: Cllr Watts reported that the gang mowers had cut the grass very short again. A complaint will be put in to OCS. Keys were also found on the Ground and handed in to Cllr Watts.

15. PLANNING:

16/01318/FUL. Mr & Mrs Barney. Extensions to bungalow to form additional habitable space and a porch. Works include alterations to external material finishes and fenestration and the formation of pitched roof over existing flat roofed bay windows plus associated alterations. The Bungalow, Gregory Lane, Durley. GRANTED.

16/00967/LDP. Mr B Wedeman. Proposed rear extension (conservatory) to replace existing. The Nook, Kytes Lane, Durley. LAWFUL DEVELOPMENT CERTIFICATE. GRANTED.

16/01259/FUL. Mr & Mrs Kaye. Single storey side extension. Glendale, Manor Road, Durley. GRANTED.

16/01165/FUL. Mr & Mrs Heys. Proposed replacement conservatory to side of property. Little Mille House, Netherhill, Botley. GRANTED.

16/01444/FUL. Mr & Mrs Barney. Detached garage block. The Bungalow, Gregory Lane, Durley. Councillors had no comments to make on this application.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.30 p.m.