THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11th JULY, 2017 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY.

5 Parish Councillors, County/District Councillor Humby, the Clerk – Mrs A Collins and 1 parishioner were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Bartlett, Cllr Pitter and
District Councillors Miller and Mclean.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no
Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 13th JUNE, 2017 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Church Copse replanting – any update. Complaints have been received from residents in Greenwood Lane that a further removal of trees has taken place to make a potential entrance. This is causing concern and Clerk has asked if this potential entrance would require permission from HCC or WCC. CC Humby said that Simon Finch at WCC should be informed. Clerk will write to Simon and copy CC Humby into the e-mail.

(b) Double yellow lines at Beech Corner and end of Manor Road update. Councillors were pleased to receive notification that proposed parking restrictions have been shown on a plan – 810402/373/001. This will be for double yellow lines at the end of all lanes on the cross roads at the top of Wintershill and at the staggered junction outside of Beech Corner Garage. Durley Parish Councillors have been asking for this safety measure to be taken for many years and it is supported by the Durley Parish Plan. County and District Councillors also offer their full support. Clerk will respond to Corinne Phillips with our support for the scheme to go ahead as soon as possible.

(c) Consultation on Sawmills Highway proposals. Letters were sent out to all residents living in The Sawmills. Clerk read out the responses and Councillors agreed that the majority of residents who responded wanted no parking restrictions, but did want clear road markings to show which driver has right of way. Clerk will write to Andy Smith with the results of the Consultation.

(d) Response from Curdridge PC regarding closure of Wangfield Lane. Curdridge PC was in favour of a road closure along Wangfield Lane. As this road closure would lessen the traffic through Curdridge and they were consulted, along with Botley PC Durley Parish Councillors felt that it was not fair to expect Durley residents to have the lanes through Durley becoming more of a rat-run than it already is. A letter of Objection has been sent from Durley Parish Council. Many residents have also sent in their objection to the road closure.

(e) Community Pay-back Scheme. Cllr Charles and the Clerk met with Jeff Harris the Supervisor of the Scheme and discussed the suggestions that had come forward for work with the volunteers. Jeff said that they hope to spend around 3 days in August at the Recreation Ground clearing the long grass and weeds and also re-painting the multi-surface court equipment. Other work will be carried out at the Hall and on the highways in Durley at a later stage.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that a Consultation is in process at the moment to consult with residents on how they feel savings could be made at HCC throughout the County. These savings are required for the Budget next year. CC Humby also reported that the recycling tips are going to be open as they are at the moment. The City Bus Station in Winchester is being re-vamped and is going onto the next Phase. CC Humby also explained to Councillors how joining up funding for road schemes is working. CC Humby is also chasing up the results of the Area Wide Traffic Survey which was carried out.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. There was no separate District Report as CC Humby included District matters in his County Report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. One parishioner was present to hear any updates concerning the serving of an Enforcement Notice to the Gypsy Site owner in Durley Street and to ask if the Parish Council has considered village gateways to the entrances in the village. Cllr Charles said that these gateways are being considered and costs are being sought by the Durley Parish Plan Team at the moment. It was agreed that they would enhance the entrances to the village.

Some Councillors were concerned that articles put into the Parish magazine which contained Parish Council information were put in without the knowledge of the Parish Council. Some residents assumed that these articles were put in by the Parish Council and this was not correct. Clerk was asked to contact Robin Whiteside and ask who monitors the content of the the Parish magazine.

8. CORRESPONDENCE:

(a) Winchester Passenger Transport Forum – Report by Cllr Pitter. In the absence of Cllr Pitter Clerk read out a written report of the Forum. At the Forum held on 26.6.17 it was noted that Stagecoach was the main bus provider for the Winchester area and they travelled 2.2 million miles per year on the various routes, carrying 3.2 million passengers. This represents a 20% increase over the past 10 years. All the new buses have WI-FI and contactless card readers to speed up the paying process. Present and future cuts from HCC will not affect the Stagecoach bus service in our area. Winchester Bus Station will be closed for a re-vamp on 14th July and will re-open at the end of September – pick-ups and dropping off will be in the Broadway.

(b) Churchyard maintenance donation for 2017. Cllr Farr proposed that we make a donation of £200 as we did last year. Cllr Charles seconded this proposal. All Councillors present were in agreement. Clerk will send on a cheque.

(c) Live for the Future Newsletter – June, 2017. This was noted.

(d) Report on Parish Plan Meeting – 27.6.17. Cllr Charles reported that no further feedback has been received from the website about any events which residents would like arranged in the village. One family have taken up an allotment in Albany Road. If there is sufficient interest then we would try and arrange an Apple Picking Day. A Village Market/Table Top Sale is to be arranged and if it is a success then future days will be organised. Village Entry signs are being discussed and costs will be sought. Village gateways will also be considered at the same time.

(e) Report on BW/Botley Bridleway Trail – 6.7.17. Clerk attended this Meeting and said that Dedication Agreements were going to be drawn up for Landowners in the BW area which had been agreed in principal to the project. However, Landowners in the other sections were still not going to allow the Trail through their land. A letter will be written to Cowplain Turf Co again, although they have refused twice to allow the Trail on their land.

(f) Play Inspection Reports – arrange a site Meeting. It was agreed that the Clerk would suggest dates for a Site Meeting at both the Recreation Ground and The Sawmills Play Areas to view the equipment.

(g) Launch of Winchester Traveller Development Plan Document. Consultation period commences on 10th July and ends on 4th September. Councillors agreed that any comments would be sent to the Clerk so that a response could be made if required.

(h) Winchester Sport and Leisure Park – July Engagement. This was noted.

9. SCHOOL REPORT: Response regarding PC comments on recent highways proposals. Clerk read out response from Holly Wood regarding the response agreed at our last Meeting. Councillors still agreed that this was a reasonable response and hoped that the School would act on our comments in the interests of everyone in the Durley community. CC Humby would take our comments on board and discuss with the School that although we agree in principle to the proposals and we obviously take the safety of children very seriously, we do expect parents to help and park appropriately.

10. NEIGHBOURHOOD WATCH REPORT: Sgt Gilmore has sent an e-mail to warn Parish Councils that travellers were being evicted from a Park and Ride in Winchester. Recreation Grounds and open spaces should be locked.

11. HIGHWAYS REPORT: As Cllr Pitter was not at the Meeting, no Report was given.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Hall Management Committee Report – 22.6.17. Cllr Smith reported that the Hall foyer
has now been completed. Alan Hounsham has been asked to repair the toilet seats. Work in the Hall car park was discussed so that volunteers can carry out the work required. Small tables and trollies have been purchased and the old tables have been given to the Church for use in the Community. Cllr Smith and Bartlett will clear out the under-stage area. The freezer which keeps tripping out the electrics will need to be disposed of. This belongs to Durley Luncheon Club. It was agreed that Cllr Farr will look into the cost of purchasing a small table top freezer which could be used to replace the old one. To enable more use to be made of the Committee Room consideration is being given to putting in an additional window so that more light can get into the room. It is hoped that this room might be then used for elderly residents during the day-time for activities.

14. RECREATION GROUND: Cllr Watts to report. Report on Site Meeting held on 29.6.17. Cllr Charles, Clerk and Peter met with Mr Nicholls, the owner of Mistletoe Downe and it was agreed that the hedge would be cut down by Peter and then we would see what else needed to be trimmed. A Tree Surgeon would be used to crown a couple of the trees which needed attention. The veranda has been replaced at the entrance of the Pavilion.

15. PLANNING:

17/01291/HOU. Extension to existing dwelling. Alem House, Durley Street, Durley.
Councillors agreed that a comment would be made that the proposed plans are over-development of the original site and should be reduced.

17/01531/HOU. Single storey rear extension. Oaklands, Durley Street, Durley. Councillors agreed that no comments would be made on this application.

17/01362/HOU. Proposed alterations to double garage previously approved under planning application 15/02793/FUL. Well Cottage, Mincingfield Lane, Durley. Councillors agreed that they had no objection to this application provided that the building is used as a garage and storage area not as a dwelling.

Update on Enforcement Notice to be served on land next to Berkeley Farm, Durley Street, Durley. Clerk reported that the Enforcement papers are with the Legal Department at WCC. The Enforcement Officer is visiting every week. Hopefully the Legal papers will be served soon.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING
CLOSED AT 9.45 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th JUNE, 2017 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

7 Parish Councillors, the Clerk – Mrs Anne Collins, District Councillor Miller and 10 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from County/District Councillor Humby and District Councillor Mclean.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no
Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 9th MAY, 2017 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Church Copse replanting. There is no update, but it is hoped that now the Elections are over George Hollingbery will be able to follow this up again with the Forestry Commission. Residents informed CC Humby and Parish Councillors that trees with TPO’s on have been felled. Clerk has asked the Tree Officer to visit and take appropriate action. Residents who were present at the Meeting were getting very frustrated that no action was being taken against the owner of the Copse and he is still felling trees. Clerk will get in touch with George Hollingbery and CC Humby to ask if this case can be given some priority as it is feared that soon another entrance will be made and more damage will be caused.

(b) Double yellow lines at Beech Corner and end of Manor Road update. Clerk has chased this up again and asked when the lines are to be done. DC Miller was present and agreed to find out when the lines would be done as Wickham is now completed.

(c) Report on Meeting with Andy Smith (HCC) at The Sawmills. Cllrs Watts, Pitter and Smith, along with CC Humby and the Clerk met with Andy Smith and discussed options for making the road safer and try and ease the parking problems for residents. Andy has sent the Clerk an idea of the options available. Councillors discussed the ideas and agreed that the best way forward would be to write to the residents in The Sawmills with Andy’s options and hold a Consultation in perhaps the Thresher Room to hear residents’ views before responding to Andy. Clerk will write a letter and arrange a date for a Consultation.

(d) Completion of drainage in the play area at The Sawmills. This work has now been completed and Cllr Pitter has checked the work and said that it all appears satisfactory. He did suggest keeping £400 back as a deposit to see if the drainage worked when the wet weather appears and to see if the ground settles where the drainage was put in. Councillors agreed this proposal so Clerk will write a cheque for the final amount less £400 which will be paid later once Councillors are happy the drainage is working and the ground levels are correct.

(e) Report on Depot Contract Option Workshop. Cllr Watts and the Clerk attended this Workshop and discussed along with other Councils the options available to dispose of the waste we have in Hampshire in the most cost effective way. Some Councils wanted to take on more responsibility for the landscape maintenance and others did not. It was feared that if some of the larger Councils to take on some of the work it will make it more expensive for the smaller Councils.

5. COUNTY COUNCILLOR’S REPORT: CC Humby was not at the Meeting to give a Report.

6. DISTRICT COUNCILLORS’ REPORTS: DC Miller gave a District Council Report and said that the Architect has been appointed for the development in Winchester.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The main issue that
residents were attending for was the breach of Planning Regulations on the land adjacent to Berkeley Farm, Durley Street. Travellers arrived at 18.04 on Friday 9th June and installed caravans and used diggers on the site to put down hard-standings in the entrance and on the site. As Planning Permission was refused on this site for 4 gypsy pitches the previous week residents were not happy that the site was being used for this purpose without planning permission. The Enforcement Officer went on site on Monday 12th June a.m. and informed the Council that a Temporary Stop Notice/Injunction would not be the best approach as the site was fairly complete so the benefits would be marginal. The better option would be to serve an Enforcement Notice to clear the site and restore it. He has spoken to the Legal Department at WCC and they agree that this will be the best option and he will be working on a draft over the next few days. The timescales would be approximately: Enforcement Notice issued – Monday 17th July, 2017; Enforcement Notice takes effect – Monday 28th August, 2017 and the Date for Compliance – 28th November, 2017. These are approximate dates. Once these dates are definite the Clerk will put a Statement on the village website so that residents are aware that action is being taken.

8. CORRESPONDENCE:

(a) Land Registry Title Deeds for the land on the North East Side of Gregory Lane at The Sawmills. This has now been received.

(b) Letter from Seafarers UK re flying the flag for the Merchant Navy Day. This was noted.

(c) Community Pay Back Scheme. Clerk said that there was an opportunity to use this service for £80 a day to carry out tasks around the village. It was agreed that a schedule could be drawn up and then we could see how many days we might need them. Clerk has been in touch with the organiser who runs the Scheme and he will be happy to accommodate our needs. Councillors will e-mail the Clerk with a “wish list” and then we can see how many days we wish to start with.

(d) Rural Housing Week 2017. This was noted.

9. SCHOOL REPORT: There was no School Report, but a feasibility study has been sent to Councillors from HCC with crossing options and flashing school lighting. Councillors have viewed the Study and agreed that as they are representing the whole parish and the funds of the parish we would need to have assurance that the scheme would be used properly by parents before committing to a Grant. At the present time the Lay-by Scheme is not working as it is not used as a Drop-Off Point like proposed, but used as additional parking spaces. There was proposed to be 2 members of staff meeting children and crossing them over the track and this does not appeared to have happened. Councillors also questioned why the gate which was installed with the Scheme does not appear to have been opened for use. Councillors agreed that there is no point in entering into another Scheme if the last one is not used as intended. As this additional cost has not been budgeted for Councillors agreed that we would not be able to take any cost out of the Precept, but could apply for a Grant towards some of the cost if there was a Grant available. Clerk suggested that perhaps a County Councillor Grant might be available. Clerk will send our comments to the School.

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that some more gates have been stolen in Winterhill.

11. HIGHWAYS REPORT: Cllr Pitter said that Heathen Street has been repaired again and he is going to go around Durley and plot any pot holes and send them to HCC. Cllr Delmege asked when the Traffic Survey is going to be available as it would be beneficial to have the results before the Boorley Green homes are occupied. Clerk will ask CC Humby as Durley was proposed to be the first village to be surveyed.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The External Audit has now been sent off.

13. HALL: Arrange next Hall Meeting. It was agreed that the Clerk would circulate dates to see which date would be suitable for most on the Committee.

14. RECREATION GROUND: Cllr Watts reported that the veranda on the front of the Pavilion is going to be replaced as it is rotten in places. Broken dragons teeth on The Sawmills Green. It was agreed to ask Peter if he would be able to replace the ones which are rotten, if he is not able to do this then Fair Oak Fencing will be asked to replace them. Clerk read out an e-mail about the hedge and trees at the back of the Pavilion adjoining the property. Councillors agreed that Cllr Watts, Cllr Charles, the Clerk and perhaps Peter could meet the neighbour to see what the problem is.

15. PLANNING:

Boorley Green Traffic Management Proposals. Plans available in window of former Post Office Room at Durley Memorial Hall or on-line via www.hants.gov.uk/transportschemes. Councillors agreed that an Objection would be made as it would create more traffic through Durley. The lanes through Durley are not built for heavy traffic and are narrower than Wangfield Lane.
Most traffic will come along Netherhill which is a single track lane. Many lanes have blind bends and few passing places. The additional traffic will have an adverse impact on Durley residents and for those who walk and ride through our lanes. Many cyclists, pedestrians and horse riders use the lanes in Durley and it would make the lanes more unsafe for users. There are no pavements, or street lighting along the lanes to get out of the way of vehicles. Parish Councillors agreed that the infrastructure should have been agreed when the original planning permission was approved as this could have had an impact on the final outcome of the application decision. A resident suggested going to the Ombudsman to see if there is anything that can be done to complain as the infrastructure should have been considered alongside the houses to be built. Clerk will also find out from Curdridge Parish Council what views they have.

16/03090/FUL. The use of land as gypsy and traveller caravan site consisting of 4 pitches, each containing 1 mobile home, 1 touring caravan, 1 semi detached utility building, play area and associated development. Field adjacent to Berkeley Farm, Durley Street, Durley. REFUSED.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.35 p.m.